REGULAR MEETING MINUTES
Monday, October 1, 2012 – 7:00 p.m.
Town Hall, 302 Main Street
1st~floor conference room
I. ~~~~~~~CALL TO ORDER
II. ~~~~~~ROLL CALL
Attendant Members~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Madeleine B. Fish, Vice Chairman~~~~~~~~~~~~~ Thomas C. Farnham, Alternate Member
Geraldine M. Lewis, Secretary~~~~~~~~~~~~~~~~ Elizabeth D. Steffen, Alternate Member
John T. Talbott, Regular Member~~~~~~~~~~~~~~~~~~~ Robert E. Richards, Alternate Member
Charles E. Sohl, Regular Member
Attendant Staff
Christine Costa, ZEO
Stella Beaudoin, Administrative Clerk
Four members of the audience were present.
III. ~~~~~REGULAR BUSINESS
- MOTION~to approve the minutes from the September 2012 Regular Meeting as presented;~MADE: by E. Steffen;~SECONDED: by G. Lewis;~VOTING IN FAVOR:~M. Fish, G. Lewis, J. Talbott;~E. Steffen, C. Sohl; OPPOSED: None; ABSTAINING: None;~APPROVED: 5-0-0.
B. CORRESPONDENCE
A letter dated September 25, 2012 from Attorney William Childress, Chairman of the newly formed Charter Revision Commission looking for assistance in the review the Town Charter and make appropriate recommendations for change/clarification. The preliminary hearing is scheduled on October 10, 2012 at the Middle School auditorium. The Charter can be found on the Town’s website. Ms. Steffen and Ms. Lewis will attend the Charter Revision Committee preliminary hearing.
2013 Annual Meeting Calendar~~
IV.~~~~~~~PUBLIC HEARINGS
A.~~~~~~“Hunter’s Ambulance” Application for Special Exception Permit
7,100 s.f. Ambulance Facility Use
309 Boston Post Road (Map 42/Lot 14-1)
B-4 District, Pedestrian Node
Applicant: ~Hunter’s Ambulance Service, Inc ~~~Agent: ~Diane Tran, P.E.
ACTION: Open PH, Continue or Close by 10/15/2012~(NLT 10/21/2012)
Seated for the Public Hearing were John Talbott, Elizabeth Steffen, Geraldine Lewis and Madge Fish. Ms. Fish stated that she has listened to the proceedings of the entire meeting.
Mr. Adam Fox presented. Mr. Fox stated that he has complied with all of the amendments made by the Zoning Commission at the September 17, 2012 meeting and summarized as follows:
- Remove the pavement in the northwest corner of the parking and add vegetation.
- Plant street trees and a tree in the interior parking lot island
- Relocate the handicapped parking space to the east to meet the Town Engineer’s comments.
- Install a sidewalk along the front of the property when sidewalks on adjacent properties are installed.
- Relocate the dumpster out of the 100’ IWWC upland review area.
- Correct the plans so that the scales on sheet #1 and sheet #2 are consistent.
- Add s.f. of buildings and landscaping on the plans and update the table on the plans accordingly.
- Plans should show two man holes.
- Correct errors on the floor plans.
- Amend the statement of use to state that sidewalks will be installed in the future and that the underground storage tank is being removed.
- Request a written waiver to request that sidewalks will not be installed from the building to the street.
Additionally the roof leader drainage will be reconnected on the existing building so that it does not create an issue with the two parking spaces.
Projections in the setback will be reduced to less than five feet.
All references to the bunk room have been removed.
The two office areas with mezzanine on top will remain in place.
Mr. Fox referenced sheet 3, and noted that a pre-cast, prefabricated bumper that is 7” in height has been added to the plan.
Ms. Costa went through the plans and addressed the issues raised at the September 17th meeting:
- The Commission is in receipt of an approval from the Health District.
- A referral from Fire Marshal stating no concerns.
- A referral from fire department with concerns about the bunk room, which have been addressed; the fire department requested a street number to be placed on the building.
- A response from Don Lucas, building official who discussed the handicap parking and changes to van accessibility.
- An IWWC Permit.
Ms. Fish asked if anyone wished to speak in favor or in opposition of this application.
MOTION~to close public hearing for “Hunter’s Ambulance” ~Application for Special Exception Permit, 7,100 s.f. Ambulance Facility Use, 309 Boston Post Road (Map 42/Lot 14-1), B-4 District, Pedestrian Node, Applicant: ~Hunter’s Ambulance Service, Inc Agent: ~Diane Tran, P.E; ~MADE: by E. Steffen; SECONDED:~by G. Lewis;~VOTING IN FAVOR:~M. Fish, G. Lewis, E. Steffen and J. Talbott; OPPOSED: None; ABSTAINING: None;~APPROVED:~4-0-0.
MOTION~to accept “Hunter’s Ambulance” Application for Special Exception Permit, 7,100 s.f. Ambulance Facility Use. 309 Boston Post Road (Map 42/Lot 14-1), B-4 District, Pedestrian Node, Applicant: ~Hunter’s Ambulance Service, Inc Agent: ~Diane Tran, P.E, as it is consistent with Coastal Area Management policy and includes all reasonable measures to mitigate adverse impact, with the following conditions: (1) To include the number 309 on the building;~MADE: by G. Lewis ;~SECONDED:~by E. Steffen; VOTING IN FAVOR: M. Fish, G. Lewis, E. Steffen and J. Talbott; OPPOSED: None; ABSTAINING: None;~APPROVED:~4-0-0.
Charles Sohl left the meeting at 7:22 p.m.
V.~~~~WORKSHOP
~~~~~~~~A.~~~~~~Zoning Regulation Amendments
Christine Costa, ZEO reported that if members are satisfied with the proposed text to Section 9 Definitions of the Zoning Regulations the workshops can be closed out. Staff will review the text with Attorney Mark Branse and the final draft will be forwarded to Attorney Branse for review. Ms. Costa stated that bonding was discussed at last Zoning Commission meeting and the discussed changes have been made. After the final review by Attorney Branse, a Public Hearing will be set.
Mr. Talbott questioned what the zoning regulations mandate if someone wished to place a mural on the side of the building.
Ms. Costa stated that if this issue arose it would be dealt with on a case by case basis. Ms. Costa stated that she believed that she had the authority to move forward with any action needed to address the situation.
VI.~~COMMITTEE, REPRESENTATIVE AND STAFF REPORTS
Christine Costa, ZEO stated that there are two cease and desist orders in place and the issuance of a repeated willful violation of the cease and desist may be forthcoming for the misuse of this property at 835 Boston Post Road. This Housewares Thrift Shop storefront is home to a continual tag sale on the property. Ms. Costa stated she has written several letters to the tenant and to the property owner stating that he is in violation relating to signs and outside sales area, and is obstructing sidewalks and parking. If this property is not cleaned-up in a timely manner, Ms. Costa will bring the violation to the Commission for action.
Ms. Costa reported that there was a glitch in the architectural plan for the decks regarding the George Bessoni’s proposal on Ethan’s Landing Affordable Housing. They are looking to relocate the decks and will try to keep the new location of the decks within the setbacks.
Ms. Costa reported that as of October 1, 2012 the CT General State Statute and the CAM regulations have changed. There is a new coastal district line and Christine Nelson has contacted the DEEP to see if the Land Use can host an educational workshop.
Ms. Steffen indicated that she has signed up for the Land Use Academy November 2012 workshop.
IX.~~~~~ADJOURNMENT
MOTION~to adjourn the meeting at 7:40 p.m. to the next regularly scheduled meeting to be held on Monday, October 15, 2012 at the Old Saybrook Town Hall, 1st~floor conference room, 302 Main Street at 7:00 p.m.,~MADE:~by G. Lewis;~SECONDED: by E. Steffen; VOTING IN FAVOR:~M. Fish, G. Lewis, E. Steffen and J. Talbott OPPOSED:~None;~ABSTAINING: None;~APPROVED:~4-0-0.
Respectfully submitted,
Stella Beaudoin
Administrative Clerk
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