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YOUTH AND FAMILY SERVICES COMMISSION - Draft
MINUTES OF THE REGULAR MEETING OF DECEMBER 2, 2008
Members present: |
R. Allen, S. Barnes, S. Cummins, K. Hanratty, B. Ruth, P. Viggiano, J. Welsh |
Also present: |
Director Larry Freundlich, Recording Secretary Linda McCall and Volunteers Coordinator Wendy Mill |
Absent: |
M. Gesick, I. Rosser |
I. |
Call to Order: Chairman Barnes called the meeting to order at 5:07 p.m. |
II. |
Comments from the Public: none |
III. |
Review of Minutes of November 12, 2008: Reviewed the minutes. Welsh made motion to approve the minutes as typed; seconded by Hanratty. Vote taken and the minutes were unanimously approved. |
IV. |
Chairman’s Comments: none. |
V. |
Spotlight on After School Programming – Wendy Mill, Volunteers Coordinator Mill distributed packet with reports on Middle School and High School Programs and provided overview of statistics, accomplishments and challenges. She reported that she, Director, Parks and Rec Asst. Director and MS Principal will be meeting to discuss challenges and long-term goals. Director noted this is an After School Collaborative and asked the Commission to be concerned with looking at sustainability of programs. |
V. |
Director’s Report: Verbal report 1. Director distributed copies of November 19, 2008 memo to Schools’ Director of Pupil Services regarding Community Mental Health Needs and reported on suggestions from his meeting earlier today with Schools’ guidance and pupil support team. Commission members provided further input. 2. Director distributed copies of results of
post Anti-Defamation League program survey at the High School. He reported a committee will be meeting with ADL staff Thursday to plan appropriate follow up activities at the high school and then will meet with Middle School Principal to plan the program there. 3. Director reported the Early Childhood Council met today and he distributed their December newsletter and a flyer on Parent Education Program that will be offered by the Children’s Montessori School in January. The Council is negotiating co-sponsorship of the Program; they would require the proposed parent fee be waived/dropped if they co-sponsor the program. |
VI. |
Local Prevention Council Business: 1. Healthy Communities Healthy Youth Business: * Initiatives Update – Search Institute Community Training– Director reported he is working with Search
Institute, the Middlesex United Way and Rushford to schedule a countywide training on Asset-Building for new teams. This will enable us to get new people trained for our Saybrook team. Training will probably take place in February or March 2009. – Director reported the Search Institute was so impressed with our Survey Data Report they are writing another article on Old Saybrook that will feature the data and our Report to Community. 2. Discussion of Environmental Strategies – Due to time restrictions this evening, this discussion was held for the next meeting. |
VII. |
Old Business: 1. Drug & Alcohol Counselor Position – Director reported that the Interview Committee interviewed several candidates and has decided to readvertise the position a little differently: they are now seeking a Student Assistance Counselor with Drug and Alcohol Expertise. 2. Youth Coordinator Position – Director reported the number 1
candidate Jane Moen will meet with the First Selectman Thursday. The Director described Moen’s background and work with youth and said he will bring her to the January Commission Meeting. 3. YFS Foundation – Heat Initiative – Director reported the Spaghetti Dinner fundraiser raised $5,000 for H.E.A.T. Welsh reported Stop and Shop provided the food and did all the prep. $15,000 has been raised so far for H.E.A.T. and raffle tickets are now available until the drawing during the Chili Fest in February.. |
VIII. |
New Business: 1. Clerical Assistant – Director reported the Town is posting the 18-hour position and it will be advertised. 2. YFS Budget Report – Director distributed the financial report (as of November 30, 2008) and asked Commission members to review it for the next meeting. He reported the Budget Request for fiscal year 2009/2010 is due by January 15th. He asked if Commission wants to appoint a committee to draft request or have Director draft the request. Commission members asked Director to draft the Request for their review and approval at January meeting. 3. Set Schedule for 2009 Commission Meetings and Discuss Methods of Communication / Distribution of Materials – Reviewed 2009 calendar. After discussion, Viggiano made motion to accept the following meeting dates as presented by Chairman Barnes: January 6, 2009; February 3, 2009; March 3, 2009; April 7, 2009; May 5, 2009; June 2, 2009; September 1, 2009; October 6, 2009; November 10, 2009 and December 1, 2009. Ruth seconded. No further discussion; vote taken and the motion was unanimously approved. Discussed distribution of agenda and minutes by email versus by regular mail. Consensus was to distribute to all who have email via email and to any without email by regular mail. |
IX. |
Other Business: none
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There being no further business to discuss Hanratty made motion to adjourn. Welsh seconded and the meeting adjourned at 6:30 p.m.
Respectfully submitted,
Linda B. McCall
Administrative Assistant
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