MEETING MINUTES OF THE BOARD OF SELECTMEN
Tuesday, December 12, 2017
3:30 P.m.
Town Hall – First Floor Conference Room
PRESENT: First Selectman Carl P. Fortuna Jr., Selectman Scott Giegerich, Selectman Carol Conklin and members of the public.
I. CALL TO ORDER - First Selectman called the meeting to order at 3:30 p.m.
II. PLEDGE OF ALLEGIANCE-Recited
III. COMMENTS FROM THE PUBLIC-none
IV. COMMENTS FROM THE SELECTMAN: The First Selectman commented on 1. Moody’s Investor Services ratification of the Town’s Aa2 rating, which he feels is an achievement given the State’s (and many municipalities) continuing negative credit outlook. 2. The building official and his administrative assistant closing hundreds of open files. 3. The difference between a holdback and a lapse, two common words being used in the State budget crises and 4. Bay State Textiles, a for profit textile collection vehicle that the town may sign on with to reduce waste.
V. APPROVAL OF MINUTES: Special Board of Selectmen Meeting November 21, 2017.
FORTUNA/CONKLIN
Motion to approve Special Board of Selectmen Meeting November 21, 2017.
MOTION CARRIED UNANIMOUSLY
VI. BUSINESS BEFORE THE BOARD
A. Discussion and possible action to approve a resolution titled “RESOLUTION TO APPROVE AN AMENDMENT TO THE PROJECT LOAN AND PROJECT GRANT AGREEMENT, AND TO AUTHORIZE THE EXTENSION OF THE INTERIM FUNDING OBLIGATIONS, UNDER THE CLEAN WATER FUND PROGRAM FOR PHASE II OF THE DECENTRALIZED WASTEWATER MANAGEMENT DISTRICT PROGRAM”
Attorney Chudwick gave the board the history of the project and the funding mechanism, and particularly the difficulty surrounding this latest amendment. This latest amendment extends the town’s interim funding obligation through 2019 to complete Phase II.
FORTUNA/GIEGERICH
Motion to approve an amendment to the project Loan and Project Grant Agreement,
and to authorize the extension of the interim funding obligations, under the Clean
Water Fund Program for Phase II of the Decentralized Wastewater Management
District Program.
MOTION CARRIED UNANIMOUSLY
B. Discussion and action on recommendation to Town meeting the adoption of a benefit plan entitled “ICMA Retirement Corporation Governmental Profit-Sharing Plan & Trust” as adopted by the Pension and Employee Benefits Board effective July 1, 2017.
The First Selectman noted that this would simply update town documents to reflect the fact that the Town now has a 401a plan in addition to a traditional pension.
FORTUNA/CONKLIN
Motion to approve recommendation to Town meeting the adoption of a benefit plan entitled “ICMA Retirement Corporation Governmental Profit-Sharing Plan & Trust” as adopted by the Pension and Employee Benefits Board effective July 1, 2017.
MOTION CARRIED UNANIMOUSLY
C. Discussion and possible action to authorize First Selectman Carl P. Fortuna to execute on behalf of the Town of Old Saybrook Assignment of Agreement re: Tax Relief – Sheffield St. Affordable Housing Project.
This is for the 15 new low income elderly housing units on Sheffield Street to tax them at the same level as the other units that are part of that complex.
FORTUNA/GIEGERICH
Motion to authorize First Selectman Carl P. Fortuna to execute on behalf of the Town of Old Saybrook Assignment of Agreement re: Tax Relief – Sheffield St. Affordable Housing Project.
MOTION CARRIED UNANIMOUSLY
D. Discussion and action on recommendation to Town meeting the revised Demolition Delay Ordinance.
The First Selectman noted that changes have been made that he sees as procedural that are more reflective of the times we live in, i.e., email notification and website notification. Mr. Levy felt the new version should be put out for comment. The First Selectman agreed. The Board will likely take this up again in February, 2018.
E. Discussion and possible action on Chamber of Commerce lease extension.
Extending the lease another 5 years beginning on March 5, 2018 at a $100 per month increase in rent ($750 to $850).
FORTUNA/CONKLIN
Motion to approve Chamber of Commerce lease extension.
MOTION CARRIED UNANIMOUSLY
F. Discussion and action on recommendation of Town Engineer for bond reduction – Rankin Neely Subdivision / Ingham Hill Road.
A brief discussion extended with the Town Planner.
FORTUNA/GIEGERICH
Motion to approve for bond reduction – Rankin Neely Subdivision / Ingham Hill Road.
MOTION CARRIED UNANIMOUSLY
G. Discussion and action on recommendation of Director of Public Works for Encroachment Bond (sidewalk) release -212 Old Boston Post Road, $1,500
FORTUNA/CONKLIN
Motion to approve Encroachment Bond (sidewalk) release.
MOTION CARRIED UNANIMOUSLY
H. Appointments
1. Conservation Commission. Vacancy appointment. This is for the unexpired
portion of a two year term due to expire 11/2018.
FORTUNA/GIEGERICH
Motion to approve Christina Picklo as a member on the Conservation Commission.
MOTION CARRIED UNANIMOUSLY
2. Conservation Commission. Vacancy appointment. This is for the unexpired portion of a two year term due to expire 11/2019.
FORTUNA/CONKLIN
Motion to approve Glenda Sohl as a member on the Conservation Commission.
MOTION CARRIED UNANIMOUSLY
3. Conservation Commission. Vacancy appointment. This is for the unexpired portion of a two year term due to expire 11/2019.
FORTUNA/GIEGERICH
Motion to approve Larry Ritzhaupt as a member on the Conservation Commission.
MOTION CARRIED UNANIMOUSLY
4. Youth & Family Services Commission- Vacancy appointment. This is for the unexpired portion of a 4 year term due to expire 09/2020.
FORTUNA/CONKLIN
Motion to approve Mike Rafferty as a member on the Youth & Family Services Commission.
MOTION CARRIED UNANIMOUSLY
VII. COMMENTS FROM THE SELECTMEN The Saybrook Stroll was discussed and the Board would like to consider bringing something back to town during the holiday season. The Economic Development Commission.
Mr. Giegerich commented on the Old Saybrook Police Department open house and how well he thought it was presented. Ms. Conklin agreed and thought it was a great education for the public. She would like to see one more in the summer.
VIII. ADJOURNMENT
FORTUNA/GIEGERICH
Motion to adjourn at 4:20 PM.
MOTION CARRIED UNANIMOUSLY
Respectfully submitted,
Carl P. Fortuna Jr.
First Selectman
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