MINUTES of SPECIAL TOWN MEETING- October 17, 2016
MINUTES of SPECIAL TOWN MEETING held at the Vicky G. Duffy Pavilion, 155 College Street, Old Saybrook, Connecticut, on Monday, October 17, 2016 at 7:00 p.m. with approximately 24 persons attending.
Carl P. Fortuna, Jr., First Selectman, called the meeting to order and led the assembly in the Pledge of Allegiance. A motion was made by Carl Fortuna, seconded by Susan Esty and unanimously approved that Jason Becker serve as moderator of the meeting for the following purpose:
To act upon the recommendation of the Board of Finance and Board of Selectmen to appropriate the sum of $138,000 for building repairs to the Town Hall (TH), The Katherine Hepburn Cultural Arts Center (KHCAC) and the Acton Public Library (APL), plus a general contingency in the amount of $6,893. The repairs are as follows:
At Town Hall and Parks and Recreation ($22,400):
$4200 to repair leaks on the roof of the Parks and Recreation Building (TH)
$7500 to repair the ductwork located on the roof of TH
$1500 to install two new heavy duty gutter systems on TH
$9200 for painting of the triangle on the front of TH
At the Acton Public Library ($71,550):
$24,850 for the repair of the lower APL roof
$5,150 for the repair of the roof at the juncture of the cupola (skylight) on the APL
$24,950 for the repair of the two upper flat roof sections of the APL
$14,600 to replace two heat pump units at the APL
$2,000 to inspect and make minor repairs to the remaining units for the upcoming heating season
At the Katherine Hepburn Cultural Arts Center ($37,157):
To replace a three way valve in the Concert Hall at the KHCAC at an estimated cost of $2,805
To replace an undersized manual isolation valve on AHU 6 at an estimated cost of $2,500 (KHCAC)
To replace one of three leaking condenser coils on the main 60 ton air cooled chiller unit at an estimated cost of $9,200
To replace and relocate the glycol tank make up valves on both the hot and cold water system at an estimate cost of $672
To replace the original heating boiler with two high efficiency NG high-efficiency dual modular fired boilers and flue system at an estimated cost of $16,000
To modify the existing lower lobby AHU-5 ductwork to convert from 100% outside air to both outside and return air to reduce seasonal humidity at an estimated cost of $5,980.
Said funds will be taken from the Town’s capital non-recurring fund (municipal reserve fund).
The moderator asked for a motion to adopt the recommendations moved by Carl Fortuna, seconded by Susan Esty. The First Selectman stated the recommended repairs are those that are in need of immediate attention. All three of the facilities are showing their age and to prevent catastrophic failures, maintenance is needed. The projects will be funded by the Town’s capital non-recurring fund which must come to Town Meeting for approval.
The First Selectman then introduced Dan Moran, Facilities Manager. Mr. Moran presented the visual evidence for the facility repairs and discussed the need to have maintenance agreements. Maintenance contracts will save the Town money in the long run by anticipating costs and will help prevent total system failures.
Following audience questions, it was unanimously voted to ADOPT the recommendations as presented.
A motion to adjourn at 7:50 p.m was made by Chuck Savage, seconded by Larry Hayden and unanimously approved.
Respectfully submitted,
Christina Antolino, Assistant Town Clerk
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