MEETING MINUTES OF THE BOARD OF SELECTMEN
Tuesday, July 26, 2016
7:00 P.m.
Town Hall – First Floor Conference Room
MINUTES
Present: First Selectman Carl P. Fortuna Jr., Selectman Scott Giegerich, Selectman Carol Conklin and members of the public.
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE-Recited
III. COMMENTS FROM THE PUBLIC: Kathy Richards from Henkels & McCoy Inc., a subcontractor to Southern Connecticut Gas, spoke about the work they are conducting on Maple Avenue (SCG) gas line. They will also be doing a few side streets.
IV. COMMENTS FROM THE SELECTMAN: The First Selectman commented on the following; The petition received from members of Saybrook Manor Cove Association requesting a lease or Memorandum of Understanding concerning the use of Bayside Avenue; the Old Saybrook Police Department Request for Proposal which the Police Commission voted to move forward on; the CIRMA member equity check in the amount of $30,000; the Phase 1 report from Tighe & Bond concerning the Custom Marine property is complete and available for viewing; CT Water has issued a voluntary water conservation request due to dry conditions; the 730 account, an off budget account for insurance and fuel exchanges, has been completely balanced out and the town will now start new sub accounts to keep this accounting clearer in
the future; the Town will have one of its largest surpluses ever, perhaps approaching 700k due to excellent revenues and government under expenditure. This will build the town’s reserves to nearly 10%, almost double what they were when First Selectman Fortuna took office; The State DEEP has adopted the Comprehensive Materials Management Strategy, a 2014 legislative act that will eventually require town to reduce waste stream. This could include “pay as you throw.”
Carol Conklin asked whether the Fire Marshal should warn folks about the use of fire pits due to the dry conditions. She will email him. She also thought contributing some of the 2015-2016 surplus to the Town’s pension plan was a good idea.
V. APPROVAL OF MINUTES Board of Selectmen Meeting July 12, 2016.
FORTUNA/CONKLIN
Motion to approve Board of Selectmen Meeting Minutes July 12, 2016.
MOTION CARRIED UNANIMOUSLY
VI. BUSINESS BEFORE THE BOARD
Add to the agenda Winterization of property at 31 Pratt Road.
FORTUNA/CONKLIN
Motion to add to the agenda Winterization of property at 31 Pratt Road.
MOTION CARRIED UNANIMOUSLY
A. Discuss and act on winterization of property located at 31 Pratt Road.
First Selectman Fortuna noted that all conditions have been met.
FORTUNA/CONKLIN
Motion to approve 31 Pratt Road as year round classification.
MOTION CARRIED UNANIMOUSLY
B. Discuss and act on resolution authorizing First Selectman Carl P. Fortuna Jr. to execute and deliver a contract between the Town of Old Saybrook and the State of Connecticut Department of Energy and Environmental Protection: Grant for Stewardship of the Preserve.
FORTUNA/GIEGERICH
Motion to authorize First Selectman Carl P. Fortuna Jr. to execute and deliver a contract between the Town of Old Saybrook and the State of Connecticut Department of Energy and Environmental Protection.
MOTION CARRIED UNANIMOUSLY
C. Discussion and possible action on consideration on engaging the services of SunGard K-12 to provide an integrated government financial management and accounting system.
Finance Director Palladino handed out a detailed memo which she explained (attached). The Board was receptive. The First Selectman noted that this was not a new project and one that has been worked on seamlessly by Lisa Carver and now Lee Ann Palladino. This has been examined for 18 months. The current system is labor and paper intensive. The Town would go first followed by the Board of Education in two years. SunGard has agreed to implement the conversion which is a big win for the town. Return on investment was also discussed, both financially and from a human resource angle. Carol Conklin asked about (1) the state grant that was utilized for this process. It was explained that the grant was for $15,000 to hire a consultant to help us choose the company. (2) The physical location of SunGard
(Pennsylvania) and (3) Software upgrades (included). Scott Giegerich commented that he appreciates the cooperation he sees between the Town and the Board of Education.
FORTUNA/CONKLIN
Motion to engage the services of SunGard K-12 to provide an integrated government financial management and accounting system.
MOTION CARRIED UNANIMOUSLY
Add to the agenda a recommendation to the Board of Finance that the SunGard system be financed from the capital non-recurring account and sent to Town Meeting in an amount of $170,000.
FORTUNA/CONKLIN
Motion to add to the agenda the recommendation to the Board of Finance and Town Meeting.
MOTION CARRIED UNANIMOUSLY
D. Recommendation to the Board of Finance that the SunGard system be financed from the capital non-recurring account and sent to Town Meeting in an amount of $170,000.
FORTUNA/CONKLIN
Motion to approve a recommendation to the Board of Finance that the SunGard system be financed from the capital non-recurring account and sent to Town Meeting in an amount of $170,000.
MOTION CARRIED UNANIMOUSLY
E. Anchorage Lane – Horan. Presentation by Attorney David Royston.
Dave Royston explained that his clients are looking for an easement under the town Right of Way (ROW) to place leaching fields. This project is a little different than simply asking and needing it as the lot is part of a 1959 subdivision and an approved building lot. However, regulations have changed since the approval of the lot and the soils necessary for a septic system means the town ROW is necessary. There was much discussion by the Board of Selectmen. It was agreed that the First Selectman would contact Mike Cronin, Town Attorney, as well as the Director of Public Works Larry Bonin to get their input.
F. Appointments-
1. Economic Development Commission-Term re-appointment Bruce Greenfield, alternate member. This is a two year term due to expire 08/2018. FORTUNA/CONKLIN
Motion to approve re-appointment of Bruce Greenfield, alternate member.
MOTION CARRIED UNANIMOUSLY
VII. COMMENTS FROM THE SELECTMEN - None
VIII. ADJOURNMENT
FORTUNA/CONKLIN
Motion to adjourn at 8:30 p.m.
MOTION CARRIED UNANIMOUSLY
Respectfully submitted,
Carl P. Fortuna Jr., First Selectman
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