REGULAR MEETING OF THE BOARD OF SELECTMEN
Tuesday, October 13, 2015
3:30 P.M.
First Floor Conference Room
MINUTES
Present: First Selectman Carl P. Fortuna Jr., Selectman Scott Giegerich, Selectman Steven Gernhardt and a member of the press.
I. CALL TO ORDER – First Selectman Fortuna called the meeting to order at 3:30 pm.
II. PLEDGE OF ALLEGIANCE – Recited
III. COMMENTS FROM THE PUBLIC - None
IV. COMMENTS FROM THE SELECTMAN
First Selectman Fortuna commented on the following:
1. Town Hall boiler bid. The boiler will be repaired. After much discussion, the First Selectman made this decision as it appeared to be the most expedient but also the right decision no matter the long term solution.
2. Youth & Family Services boiler bid will be awarded to Sav-Mor Heating & Cooling as this bid was the lowest that met nearly all the Request for Proposal (RFP) guidelines.
3. Two members of the accounting office, who have little background in accounting, are taking courses to gain a better understanding of accounting. They just completed a second course and have plans for two more. This has been encouraged by the First Selectman.
4. The Board of Finance appropriated nearly $25,000 last Tuesday evening to address the tree failure issue in town, mostly in Indiantown.
5. New zoning regulations that have been worked on by the Economic Development Commission will be aired at two public hearings soon.
6. Steve Gernhardt mentioned that there will need to be a new appointee to the “Mac Fund” wind down as they were not able to complete their stated goal of spending down the funds. The committee has not met in quite some time. There are several good projects that these funds could be used for.
V. APPROVAL OF MINUTES – Special Board of Selectmen meeting of September 22, 2015
FORTUNA/ GERNHARDT
Motion to approve the minutes of the Special meeting of September 22, 2015.
MOTION CARRIED UNANIMOUSLY
VI. BUSINESS BEFORE THE BOARD
A. Tax refund Gia Ventola-Hutchins $4415.87
FORTUNA/ GERNHARDT
Motion to approve said refund.
MOTION CARRIED UNANIMOUSLY
B. Presentation Christine Nelson, Town Planner, “Blue Plan”. Governor’s appointment of Old Saybrook Town Planner to the Advisory Council of the State’s DEEP “Blue Plan” for Long Island Sound as designated Municipal Official of a Coastal Town. Cancelled due to illness of Ms. Nelson.
C. Discuss and act on application for BAR Grant as presented by Land Use and Economic Development. Resolution authorizing submission of an application for the Brownfield Area Revitalization (“BAR”) Planning Grant. It was explained that there is only 1m available and grants can be written for up to $200,000. The Board of Finance was ok with this application which requires a 10% match. The funds can be used for projects such as: market/demand studies and feasibility analysis, roadway and streetscape planning, coordination with existing community plans, conceptual design, implementation strategies, marketing to assess developer interest, local zoning revisions or other actions to spur investment in these sites.
GERNHARDT / GIEGERICH
Motion to authorize the First Selectman to sign any resolution or other paperwork necessary to submit an application for the BAR grant.
MOTION CARRIED UNANIMOUSLY
D. Discussion and possible action on recommending the following appropriations to the Board of Finance and to Town Meeting, said funds to be derived from the capital non-recurring fund:
Town Hall-Window system above front door: $4200 to complete
Katharine Hepburn front columns: $6300 to complete
It was explained that the front door area was painted and the area directly above can be done in the spring. As to The Kate, we own the building and these columns are peeling.
FORTUNA/ GERNHARDT
Motion to recommend the above listed appropriations to the Board of Finance and to Town Meeting, said funds to be derived from the capital non-recurring fund.
MOTION CARRIED UNANIMOUSLY
E. Motion to add to the agenda the award of a contract to convert the Youth & Family Services (YFS) building to gas heat.
GERNHARDT / GIEGERICH
MOTION CARRIED UNANIMOUSLY
F. Discussion and possible action on recommending the following appropriation to the Board of Finance and to Town Meeting, said funds to be derived from the capital non-recurring fund- Natural gas furnace for the YFS building. These bids were originally rejected and put out to bid again so that additional items were spec’ed out. Sav-Mor Heating and Cooling was the second lowest bidder but was the lowest bid that matched the bid RFP.
FORTUNA/ GERNHARDT
Motion to recommend the following appropriation to the Board of Finance and to Town Meeting, said funds to be derived from the capital non-recurring fund- Natural gas furnace for the YFS building
MOTION CARRIED UNANIMOUSLY
G. Discuss and act on recommendation of Public Works Director Larry Bonin for release of encroachment bond-104 Maple Ave.
FORTUNA/ GERNHARDT
Motion to release encroachment bond – 104 Maple Avenue.
MOTION CARRIED UNANIMOUSLY
H. Appointments
1. Architectural Review Board. Term re-appointment Theodore Pendleton. This is a three year term due to expire 9/2018.
2. Economic Development Commission-Term re-appointment James Keating. This is a five year term due to expire 6/2020
3. Economic Development Commission-Term re-appointment Carol Conklin. This is a five year term due to expire 6/2020
GERNHARDT / GIEGERICH
MOTIONS CARRIED UNANIMOUSLY
VII. COMMENTS FROM THE SELECTMEN - Nothing further
VIII. GERNHARDT/ FORTUNA
Motion to adjourn at 3:55 p.m.
MOTION CARRIED UNANIMOUSLY
Respectfully submitted,
Carl P. Fortuna, Jr., First Selectman
| 
