SPECIAL MEETING OF THE BOARD OF SELECTMEN Monday, November 17, 2014 4:00 P.m. First Floor Conference Room MINUTES
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Present: First Selectman Carl P. Fortuna Jr., Selectman Scott Giegerich, Selectman Steve Gernhardt
(4:20 pm), Bond Counsel Bruce Chudwick, Finance Dir. Lisa Carver, and members of the public.
I. CALL TO ORDER – First Selectman Fortuna called the meeting to order at 4:05 P.m.
II. PLEDGE OF ALLEGIANCE – Recited
III. COMMENTS FROM THE PUBLIC
Board of Finance member Tom Stevenson reported that some of the signage on Ingham Hill Road,
portions of which are designated Scenic Road, is damaged. First Selectman Fortuna will have the
Public Works Director investigate.
IV. COMMENTS FROM THE SELECTMAN - None
V. APPROVAL OF MINUTES – October 28, 2014
FORTUNA/ GIEGERICH
Motion to approve the minutes of the regular meeting of October 28, 2014.
MOTION CARRIED UNANIMOUSLY
VI. BUSINESS BEFORE THE BOARD
A. Adoption of a Resolution Authorizing the Execution and Delivery of the Clean Water Fund
Project Loan Obligations for Phase I of the Decentralized Wastewater Management District
Program.
Bond Counsel Bruce Chudwick gave an overview. This marks the end of Phase I of the WWMD
program and next week the State Treasurer’s office will transfer the two short term obligations
(one benefit assessment and one general obligation of the Town) or Interim Financial Obligations
(IFO’s) into long term debt or Permanent Long Obligations (PLO’s). At that time, the first monthly
payment will be made on these obligations. This same resolution was passed by the WPCA last week.
FORTUNA/GIEGERICH
Motion to adopt a Resolution Authorizing the Execution and Delivery of the Clean Water Fund
Project Loan Obligations for Phase I of the Decentralized Wastewater Management District Program.
MOTION CARRIED UNANIMOUSLY
B. Adoption of a Resolution to approve bond issuance.
(Selectman Gernhardt arrived during the discussion on this item and voted on this and the remaining
items on the agenda.)
Attorney Chudwick explained that while the bonding for the Preserve purchase was approved at
referendum, for long term bonding, there is a need for an additional authorization from the Board of
Selectman. First Selectman Fortuna indicated that the principal payments for the bonding will b
e $150,000 per year. The interest portion of those payments will be determined at the bond pricing
this Thursday.
FORTUNA/ GIEGERICH
Motion to adopt the resolution regarding the issuance of General Obligation Bonds.
MOTION CARRIED UNANIMOUSLY
C. Discussion and action to re-affirm an Authorizing Resolution between the Town of Old Saybrook
and the State of Connecticut Department of Emergency Services and Public Protection.
First Selectman Fortuna reported that this item and the agreement in Item D are renewed annually to
allow the OS Police Department to participate in regional home land security grants and exercises.
FORTUNA/ GERNHART
Motion to re-affirm an Authorizing Resolution between the Town of Old Saybrook and the State of
Connecticut Department of Emergency Services and Public Protection.
MOTION CARRIED UNANIMOUSLY
D. Discussion and action to authorize the First Selectman to sign the FFY 2014 State Homeland Security
Grant Program Region 2 Memorandum of Agreement .
FORTUNA/GERNHARDT
Motion to authorize the First Selectman to sign the FFY 2014 State Homeland Security Grant Program Region
2 Memorandum of Agreement.
MOTION CARRIED UNANIMOUSLY
E. Discussion and action to authorize the First Selectman to sign the Uniform Chart of Accounts
Grants Program Application to the State OPM for a UCOA conversion grant.
Finance Director Carver went over the Uniform Chart of Accounts (UCOA) program where OPM is
mandating that Towns report financial information in a standard set of accounts. To help Towns that
are also considered converting their accounting software at the same time, there is a grant of $15,000.
The Town has been discussing new accounting software with a consultant at Blum Shapiro as the
current system is 10 years old. In addition, many of the Town’s accounting processes are very manual
and prone to error. We also have the capacity to save $25,000 a year in payroll processing if we did
payroll in house. First Selectman Fortuna stated that a new system can cost from $100,000 - $125,000.
He will be proposing some funding in the Capital budget for FY 2016 and this project can be further
discussed during the budget process. This grant will be before the Board of Finance tomorrow night
as an appropriation is needed for the $15,000 as it is a reimbursable grant.
FORTUNA/GIEGERICH
Motion to authorize the First Selectman to sign the Uniform Chart of Accounts Grants Program
Application to the State OPM for a UCOA conversion grant.
MOTION CARRIED UNANIMOUSLY
F. Discuss and act on the Board of Selectmen 2015 Meeting Schedule.
FORTUNA/GERNHARDT
Motion to adopt the Board of Selectmen 2015 Meeting Schedule as presented.
MOTION CARRIED UNANIMOUSLY
G. Discuss and act on the Town of Old Saybrook 2015 Holiday Schedule.
FORTUNA/GIEGERICH
Motion to adopt the Town of Old Saybrook 2015 Holiday Schedule as presented.
MOTION CARRIED UNANIMOUSLY
H. Appointments
1. Zoning Commission. Resignation Vacancy
First Selectman Fortuna is recommending that alternate J. Colin Heffernan be elevated to regular
member to fill the unexpired four year term due to expire in 11/2015 for John Talbott who has resigned.
FORTUNA/GERNHARDT
Motion to elevate J. Colin Heffernan to regular member of the Zoning Commission to the unexpired
portion of a four-year term due to expire 11/2015. John Talbott feels he can continue to serve the
Commission as an alternate.
MOTION CARRIED UNANIMOUSLY
2. Zoning Commission. Alternate Vacancy
FORTUNA/GIEGERICH
Motion to appoint John Talbott as an alternate member of the Zoning Commission to fill the unexpired
portion of a two-year term due to expire 11/2015.
MOTION CARRIED UNANIMOUSLY
VII. COMMENTS FROM THE SELECTMEN - None
VIII. FORTUNA/GIEGERICH
Motion to adjourn at 4:50 p.m.
MOTION CARRIED UNANIMOUSLY
Respectfully submitted,
Lisa Carver
Finance Director
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