MEETING OF THE BOARD OF SELECTMEN
Tuesday, July 8, 2014
3:30 P.M.
First Floor Conference Room
MINUTES
Present: First Selectman Carl P. Fortuna Jr., Selectman Scott Giegerich, Selectman Steve Gernhardt
(by phone), WPCA Program Administrator Steve Mongillo, WPCA Financial Manager Gratia
Lewis, Finance Director Lisa Carver, and Tom Stevenson, member of the Board of Finance.
I. CALL TO ORDER – First Selectman Fortuna called the meeting to order at 3:30 P.m.
II. PLEDGE OF ALLEGIANCE – Recited
III. COMMENTS FROM THE PUBLIC
Tom Stevenson stated that he spoke with IT Manager Larry Hayden and the issue with the agendas
on the website is being resolved. The lights at Gardner Park have not been resolved. The First
Selectman will contact Parks and Recreation.
IV.COMMENTS FROM THE SELECTMAN
First Selectman Carl Fortuna reported that the Town will be applying for a Brownfield assessment
grant with the DEEP for Mariner’s Way. He also indicated that he has received several calls from
residents inquiring why the lease on Bayside Avenue with the Saybrook Manor Cove Beach
Association has not been completed. Selectman Giegerich indicated he still has concerns.
V.APPROVAL OF MINUTES
FORTUNA/GIEGERICH
Motion to approve the minutes of the regular meeting of June 10, 2014.
MOTION CARRIED UNANIMOUSLY
FORTUNA/GIEGERICH
Motion to approve the minutes of the special meeting of June 13, 2014.
MOTION CARRIED UNANIMOUSLY
FORTUNA/GIEGERICH
Motion to approve the minutes of the special meeting of June 19, 2014.
MOTION CARRIED UNANIMOUSLY
FORTUNA/GIEGERICH
Motion to approve the minutes of the special meeting of June 30, 2014.
MOTION CARRIED UNANIMOUSLY
VI. BUSINESS BEFORE THE BOARD
A. Resolution to approve an application for, and authorize the First Selectman to execute and deliver
agreements related to, loans and grants from the Clean Water Fund Program for the design and
construction of wastewater management systems in Phase II of the Decentralized Wastewater
Management District Program.
WPCA Program Administrator Steve Mongillo gave an overview of the application. Timing is
pressing in order to be eligible for Clean Water funding. Brief discussion followed on using outside
contractors vs. inside staff. All invoices for Phase I need to be submitted by October 24th. 325
properties were a part of Phase I.
FORTUNA/GIEGERICH
Motion to approve an application for, and authorize the First Selectman to execute and deliver
agreements related to, loans and grants from the Clean Water Fund Program for the design and
construction of wastewater management systems in Phase II of the Decentralized Wastewater
Management District Program.
MOTION CARRIED UNANIMOUSLY
B. Discussion and possible action on ratification of the FY 2014-2015 contract award for trash/recycling removing.
First Selectman Fortuna reported that three bids were received and All Waste, the current contractor,
was the low bidder by a significant amount.
FORTUNA/ GIEGERICH
Motion to award the FY 2014-2015 trash/recycling contract to All Waste.
MOTION CARRIED UNANIMOUSLY
C. Discussion and possible action on Town of Old Saybrook waiver of medical insurance benefit policy.
First Selectman Fortuna gave some background on this issue. This policy will cover non-union
employees and elected officials who are eligible for insurance. The amounts are in line with recent
collective bargaining agreements and will replace a policy that had higher waiver payments. There
are currently six employees who receive the waiver
FORTUNA/GIEGERICH
Motion to approve the waiver of medical insurance benefits policy
MOTION CARRIED UNANIMOUSLY
D. Discussion and possible action on ratification of tentative agreement between the Town and
AFSCME 1303-278
First Selectman Fortuna gave an overview of the changes in the contract. This is a three year
contract from July 1, 2014 to June 30, 2017 that covers 47 employees, 26 who are eligible for health
insurance. Wage increases will be 2%, 2 ¼%, and 2 ¼%. If members elect to stay with their current
PPO health insurance, there will be a 20%, 25% and 30% employee premium cost share. If
members elect to go onto the HDHP/HSA plan, cost shares will be 9%, 10% and 11%, going to 12%
on the last day of the contract, June 30, 2017. Deductibles under the HDHP are $1,500 single and
$3,000 for families with the Town covering 75%, 50% and 40%. Other issues addressed in the new
contract were clarification on lay-off language and limitations on the time that a differential between
Workers Compensation benefits and salary will be paid.
FORTUNA/GIEGERICH
Motion to ratify the tentative agreement with AFSCME Local 1303-278 for the period July 1, 2014
through June 30, 2017.
MOTION CARRIED UNANIMOUSLY
E. Appointments
1. Connecticut River Gateway Commission: Re-appointment of regular member Madeleine
Fish to a two-year term due to expire 7/2016.
FORTUNA/GIEGERICH
Motion to re-appoint Madeleine Fish to the Connecticut River Gateway Commission for a two-year
term due to expire 7/2016.
MOTION CARRIED UNANIMOUSLY
2. Connecticut River Gateway Commission: Re-appointment of regular member Belinda
Ahern to a two-year term due to expire 7/2016.
FORTUNA/GIEGERICH
Motion to re-appoint Belinda Ahern to the Connecticut River Gateway Commission for a two-year
term due to expire 7/2016.
MOTION CARRIED UNANIMOUSLY
FORTUNA/GIEGERICH
Motion to add item to the agenda regarding a Master Municipal Agreement with the State for Rights
of Way.
MOTION CARRIED UNANIMOUSLY
Finance Director Lisa Carver reported that this is an annual agreement that each municipality is
asked to sign which standardizing the paperwork necessary when the State is working in a town
which lessens the amount of paperwork needed for a specific project.
FORTUNA/GIEGERICH
Motion to authorize the First Selectman to sign the Master Municipal Agreement for Rights of Way
with the State of Connecticut.
MOTION CARRIED UNANIMOUSLY
VII. COMMENTS FROM THE SELECTMEN.
Selectman Giegerich stated that the 3-T (Turf, Track and Tennis) Committee had a groundbreaking
last week and a pre-construction meeting today. The Committee will continue to be very active in
working with the contractor and holding them accountable.
VIII. FORTUNA/GIEGERICH
Motion to adjourn at 4:15 p.m.
MOTION CARRIED UNANIMOUSLY
Respectfully submitted,
Lisa Carver
Finance Director
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