SPECIAL MEETING OF THE BOARD OF SELECTMEN Friday, October 26, 2012 11:30 A.m. First Floor Conference Room MINUTES
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Present: First Selectman Carl P. Fortuna Jr., Selectman Scott Giegerich (by phone), Selectman Steve Gernhardt, Attorney Cronin, Finance Director Lisa Carver, members of the public and press.
- CALL TO ORDER – First Selectman Fortuna called the meeting to order at 11:30 a.m.
- II PLEDGE OF ALLEGIANCE – None.
III COMMENTS FROM THE SELECTMAN – First Selectman Fortuna received a letter of appreciation from a resident Robert Rutchik of Attawanhood Trail expressing his thanks for the quick response from the Director of Public Works for repairing a damaged stop sign and replacing the Obed Trail missing street sign.
First Selectman Fortuna noted he was in receipt of a 2009 letter written by town resident, Betty Kroher, to then Governor Jodi Rell, in reference to FEMA/ flood insurance and history of her premium increases.
- V APPROVAL OF MINUTES Board of Selectmen Meeting October 9, 2012.
FORTUNA/GIEGERICH
Motion to approve minutes of the Board of Selectmen Meeting October 9, 2012.
MOTION CARRIED UNANIMOUSLY
- BUSINESS BEFORE THE BOARD
A. Discuss and act on removing property located at 78 Hartford Avenue from seasonal classification recorded in Volume 200.
Motion to table removing property at 78 Hartford Avenue from seasonal classification.
MOTION CARRIED UNANIMOUSLY
B. Discuss nickel deposits at the Transfer Station; Pole Vault Pit Senior Project.
Selectman Giegerich noted that Nick Sumby, a senior at the Old Saybrook High School, was last year’s Class S Connecticut State Champion for pole vaulting and at the present time Old Saybrook does not have a pole vault pit. Nick’s senior project is an effort to raise $12,000 through a series of events for the installation of a pole vault pit at the Old Saybrook Senior High School. Nick raised $3,000 from his first event Pedal ForThe Pit.
FORTUNA/GERNHARDT
Motion to approve senior Nick Sumby to collect the nickel bottle return deposits for support towards his senior class project.
MOTION CARRIED UNANIMOUSLY
- Discuss and act on Town Hall Room Usage Policy.
First Selectman Fortuna noted there is not a policy for Old Saybrook Town Hall and recently contacted area towns for review of their policies. The Town Hall Usage Policy allows for non –profit organizations to use Town Hall for meeting space. Priority is to Town board and commissions and then availability to non-profit and like organizations during business hours. After business hours the organization may need to pay for a custodian. First Selectman Fortuna thanked Finance Director Lisa Carver for drafting the policy.
FORTUNA/GIEGERICH
Motion to approve the Town Hall Usage Policy.
MOTION CARRIED UNANIMOUSLY
D. Discuss and act on waiving bid ordinance in the event of a declaration of a state of emergency due to Hurricane/Tropical storm Sandy.
FORTUNA/GIEGERICH
Motion to approve waiving bid ordinance in the event of a declaration of a state of emergency due to Hurricane/Tropical storm Sandy.
MOTION CARRIED UNANIMOUSLY
E. Discuss and act on reformation and membership of the Safety Committee
GIEGERICH/GERNHARDT
First Selectman Fortuna discussed the reconstitution of the Safety Committee. Membership will consist of five members from Management and five members from staff.
Motion to appoint from Management Police Chief Michael Spera, Heather McNeil, Lisa Carver, Larry Bonin and Don Lucas and staff members Kathy Marshal, Wendy Mill, Pam Antolino, Mike Franklin and Thanousinh Souriyamath.
F. Appointments.
1. Conservation Commission. Regular member re-appointment Robert Fish, Walter Smith and Jerry Brophy. These are 2 year terms due to expire 11/2014.
FORTUNA/GIEGERICH
Motion to approve Regular member re-appointment Robert Fish, Walter Smith and Jerry Brophy. These are 2 year terms due to expire 11/2014.
MOTION CARRIED UNANIMOUSLY
- Public Health Nursing Board. Regular member re-appointment Diane Aldi DePaola, Janet Hodge-Burke and Mary Kennedy. These are 3-year terms due to expire 11/2015.
GERNHARDT/GIEGERICH
Motion to approve regular member re-appointment Diane Aldi DePaola, Janet Hodge-Burke and Mary Kennedy. These are 3-year terms due to expire 11/2015.
MOTION CARRIED UNANIMOUSLY
G. Resolution approving a purchase and sale agreement for the purchase of real estate
located at 36 Lynde Street and recommending an appropriation and bond authorization
to finance the purchase.
GERNHARDT/GIEGERICH
First Selectman Fortuna stated that acquisition of 36 Lynde Street is a potential acquisition as a municipal improvement and not designated for a particular use. However, this is a possible piece of land to consider for a new Police Department. The contract has been signed by SNET and once signed by the Town a 90 day due diligence period will begin. During that period the Town will order a Phase I, T2 (topographical information) and an industrial hygienist through Mystic Air to look for lead and asbestos. An A-2 survey has already been completed by the seller. Funding for the due diligence will come from the Land Acquisition fund. Treasurer Robert Fish noted many years ago an account was established and the Town received approval for spending money on the early cost associated with land
acquisition. First Selectman Fortuna stated the potential acquisition is in an exploratory stage and that the approval process for funding the purchase is first presented to the Board of Finance then to Town Meeting and then Referendum.
Motion made to approve the Resolution approving a purchase and sale agreement for the purchase of real estate located at 36 Lynde Street and recommending an appropriation and bond authorization to finance the purchase.
MOTION CARRIED UNANIMOUSLY
H. Discuss and act on Board of Selectman referral to Planning regarding the acquisition of 36 Lynde Street as a municipal improvement.
GIEGERICH/GERNHARDT
First Selectman stated that he will attend the November 7, 2012 Planning Commission Meeting regarding 36 Lynde Street as a potential acquisition as a municipal improvement. Planning is allowed a 35 day comment period.
Motion made to allow Board of Selectmen referral submittal to the Planning Commission.
MOTION CARRIED UNANIMOUSLY
VI. COMMENTS FROM THE SELECTMEN. None.
VII. ADJOURNMENT
FORTUNA/GIEGERICH
Motion to adjourn at 11:50 am.
MOTION CARRIED UNANIMOUSLY
Respectfully submitted,
Georgiann Neri
Administrative Secretary
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