TOWN OF OLD SAYBROOK
Old Saybrook Police Services Facility Study/Building Committee
302 Main Street • Old Saybrook, Connecticut 06475-2384
Telephone (860) 395-3123 • FAX (860) 395-3125
Monday, July 11, 2011 5:30 P.M.
1. Call to Order
Chairman Dan Moran called the regularly scheduled meeting of the Police Committee to order at 5:35 p.m.
2. Roll Call
Dan Moran, Chairman
David LaMay
Tom Zemienieski
Raymond Muratori
Bill Peace
David Wight
Charles Robertson, Vice Chairman
Michael Spera, Police Chief, Ex-Officio Member
Raymond Giolitto, Architect, Northeast Collaborative Architects
Ruth Hockert, Clerk
Approximately 20 members of the public
Motion – Bill Peace add Mike Pace, First Selectman, to agenda after Roll Call to speak to the finances of the town regarding the project. Raymond Muratori seconded
7-0-0 motion approved all in favor
3. Debt Service Review
Mike Pace spoke to the charge of the Committee; the question whether the existing building can be used; what caused the flooding; what remedies can be applied; and can a second floor be added. The charge to the Committee $ 5.5 million dollars construction costs, $ 1.5 million in soft costs. Mike Pace reviewed the debt service models with the Committee and members of the public. His point is the Committee can hear about the Department’s needs, but the town has many needs to look at; what needs can the town afford to address each year and how does that work with ongoing operational costs.
Mr. Pace is concerned about where the state is going to be next year and how that will impact on funds to the town as well as having concerns about the upcoming revaluation of properties.
Mr. Pace asks the public, the police department and the committee rhetorically what we can build with expandability. He is here to promote the project but wants to be able to pay for it.
Mr. Pace feels that if the building were knocked down and it was a “clean lot “not needing a lot of remediation, the contingency should be at 8- 10% of the construction budget.
There is currently $ 84,000 in budget for demolition and that is in soft costs.
Mr. Pace will provide the debt service information he reviewed this afternoon to the Committee
3. Summary by Chief Spera of needs of Department
Presentation by Chief
• Questions regarding presentation
Motion - Ray Muratori moved to rearrange the agenda to move 5 in front of 4, Bill Peace seconded
7-0-0 motion approved unanimously
4. Review and select contractor structural report on Main Street building
The consensus is Perrone report does not have the detail the Committee is looking for.
The Morrissey and Lawrence proposals are within $ 100 of each other.
The Committee felt that a subcommittee should meet briefly with the two engineering firms to determine their availability based on the Committee time line and other questions.
Dan Moran recommends a meeting with the engineer before he starts the project and he will stress the urgency in getting the report completed in a timely manner.
Motion - Ray Muratori moved to invite the Morrissey and Lawrence firms to a half hour meeting with the subcommittee, seconded by Tom Zemienieski
Dan recommends a meeting with the engineer before he starts. Dan will stress urgency
7-0-0 motion approved unanimously
Subcommittee David LaMay, Ray Giolitto and Dan Moran will set a meeting for next week Monday Tuesday Wednesday afternoons better.
5. Discuss action based on revised floor plan and proposed construction budget
Dan Moran stated that the current soft costs are at $ 1,700,500 and he wants to try to keep soft costs to minimum by trimming where possible.
6. Set date for Board of Selectman Report requested in the Charge Letter dated
April 11, 2011, to the Committee.
Ray will set some bench marks down for the next committee – no action taken
7. Approval of previous meeting minutes – table to next meeting
8. Adjournment
Motion – Dan Moran moved to adjourn at 7:15 p.m.
Respectfully submitted,
Ruth Hockert, Clerk
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