Old Saybrook Police Services Facility Study/Building Committee
302 Main Street Old Saybrook, Connecticut 06475-2384
Telephone (860) 395-3123 FAX (860) 395-3125
SPECIAL MEETING MINUTES
Monday, April 25, 2010 4:00 P.M.
1. Call to Order
Chairman Dan Moran called the Special Meeting of the Police Services Facility Study/Building Committee to order at 4:00 p.m.
2. Introduction of Committee & Roll Call
Each individual introduced himself and Chairman Moran explained that Mr. Zemienieski was unable to attend.
Dan Moran, Chairman
Charles Robinson, Vice-Chairman
David LaMay
Andrew Natale
William Peace
Robert Finch
Raymond Muratori
David Wight
Christina Burnham, Esq., Ex-officio member
Michael Spera, Police Chief, Ex-officio member
7 individuals in the audience
Ruth Hockert, Clerk
3. Review of Committee charge and acknowledgement
First Selectman Michael Pace introduced the make-up of the committee team identifying their individual skills. He summarized the charge of the committee which is to review the existing building, and then to take a look at what the needs are going forward that will fit on Main Street on that property. The proposal is to build with no basement unless there is someway to elevate the building out of the ground. The current building is 10,000 square feet. The committee will look into building a second floor. The previous price developed by the previous committee was $ 10.5 million and it was scaled down to $ 8 million.
Mr. Pace shared with the committee some numbers which include a town self-imposed limit of no more than $ 3 million in service payments annually. There would have to be substantial reasons in tough economic times to exceed that number. He reviewed the payments on debt service based on examples such as $ 5 million and $ 8 million dollar of new bonding. His concern is that over the years the town always had a sinking fund that was available for certain projects. The fund will not be bringing any cash to the table for this project. Mr. Pace has started looking for some grants but to date was unsuccessful and responded to Mr. Spera that STEAP grant funds were unavailable for this project. He wants a design that can be added to if the project can not be built exactly the way the committee may want. The town has inquired AT &
T is not currently interested in selling property to the Town.
He then reviewed the charge of the committee (a copy of which is attached hereto) which is the same as the last committee. The Board of Selectmen have come up with a number of $ 5.5 million for construction costs.
Questions which Mr. Pace answered:
that the $ 5.5 million number is for construction not furniture;
soft costs are over and above the $ 5.5 million figure;
that there will be cost of shipping things back;
would prefer not to bond furniture;
and has a plan to buy the debt down in three years by 15-18%
4. Establishment of meeting procedure
a. All questions will be through the Chairman
b. All items to be added to a meeting agenda need to provided to the Chairman in time to include them in an agenda
c. Currently all meetings will be noticed as special meetings
Discussion:
Michael Spera had some questions regarding the above statements. Chairman Moran clarified that he wants to run an organized meeting so would like all questions to run through the chairman so there are not ongoing private conversations during the meeting. The chairman would appreciate a week’s notice of items to be added to the agenda so information can be distributed to all members and that there is adequate time for posting of agendas. All meetings need to be special meetings until the committee has an opportunity to develop an ongoing regular schedule and posts that schedule with the Town Clerk for 30 days. Mr. Moran will talk with members after the meeting to establish meeting time availability of members.
Motion – Andrew Natale moved to approve the proposed outlined meeting procedure, William Peace seconded
There was discussion
Michael Spera asked that the chairman came up with a way for the public to speak.
Chairman Mr. Moran said he would give thought to a way to provide public comment while allowing the committee the time it needs to accomplish its charge.
8-0-0 motion approved unanimously
5. Remediation Bid
A Bid came back from Mystic
Michael Spera noted that after the flood the insurance company remediation included the lead removal. Mr. Moran noted that Mystic Air took that into consideration in their bid.
A committee member asked about the EPA new standards regarding caulk. The architect confirmed there are new standards.
Chairman Moran asked the Police Chief to try and locate an environmental report that was done approximately 10 years ago.
6. Mystic Air proposal
a. Report
b. Acceptance of proposal
The architect has not had an opportunity to review the proposal. Chairman
Moran suggested the tabling of this action to the next meeting and to research drilling around the gas and oil tanks.
Motion- Andrew Natale moved to table the Mystic Air proposal to the next scheduled meeting, William Peace seconded
8-0-0 motion approved unanimously
7. Appointment of clerk
Motion – Bob Finch made a motion to appoint Ruth Hockert Clerk for the committee, Ray Muratori seconded
There was discussion. Michael Spera proposed the use of his newly hired administrative assistants. Michael Pace explained that this committee is an ad hoc committee of the Selectmen.
7-0-0 motion approved unanimously
8. Adjournment
Motion – Bob Finch moved to adjourn at 5:00 p.m.
Respectfully submitted,
Ruth Hockert, Clerk
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