Town of Old Saybrook, CT - Board of Selectmen Minutes 6/23/2010

Board of Selectmen Minutes 6/23/2010

SPECIAL MEETING OF THE BOARD OF SELECTMEN

Wednesday, June 23, 2010

3:00 PM.

First Floor Conference Room, Town Hall

MINUTES

Present: First Selectman Michael Pace, Selectman William Peace and Selectman Carol Manning, Fire Marshal Donn Dobson, Youth and Family Services Director Heather McNeil, Town Counsel Michael Cronin, members of the press and public.

I.	CALL TO ORDER – First Selectman Pace called the meeting to order at 10:06 a.m.
II.	PLEDGE OF ALLEGIANCE – Selectman Pace led those in attendance in the Pledge
III.	COMMENTS FROM THE PUBLIC – None were made
IV.	COMMENTS FROM THE SELECTMEN Selectman Peace stated that he had attended a meeting of the Valley Railroad; they are a “For Profit” corporation. They have applied for A grant; it does not look good that they will get it. Selectman Manning enumerated her activities since the last meeting: she delivered words of appreciation from the people of Old Saybrook to Ron Baldi at a dinner honoring his 50 years of volunteer service to the Fire Department. She participated in the Memorial Day Parade for the first time and noted that that all planners and participants worked together to make the day a memorable event. Serving as a committee of one working with senior housing, they are doing Green Retrofit on Village East, this will continue through April 2011. Due to high costs of the heating system changes, Village East is seeking re-financing from HUD. CHFA has approved a re-finance proposal for Village West. HUD should be approving financing for the proposed Village South. Visited the police station relocation. Thanked Chief Spera and personnel for volunteering their time and efforts. Proposed that the Selectmen hold a Police Appreciation Family Day Picnic in July. Volunteered to be a committee of one to work out the details. Attended the 8^th grade and High School graduations. First Selectman Pace stated he received a letter from a resident, Mr. Wise thanking the town for looking into putting a crosswalk on Ferry Road at Between the Bridges. Also received a letter from Mr. and Mrs. Ed Marcolini from Obed Heights thanking the town crew for repairing the damage to the road caused by the March rains. He further stated that the town has received notification that funds are available for the Summer Youth Employment program that we have participated in for the last three years. The relocation of the Police Department went very smoothly. The town will be applying for a $250,000 STEAP Grant for the new department project.
V.	APPROVAL OF MINUTES Special Board of Selectmen Meeting May 13, 2010. PEACE/MANNING Motion to approve the minutes of the Special Board of Selectmen Meeting May 13, 2010. MOTION CARRIED UNANIMOUSLY
VI.	BUSINESS BEFORE THE BOARD A. Youth & Family Service Director; update on agency initiatives. First Selectman Pace asked Youth and Family Service Director Heather O’Neil to update the Selectmen on the agency. Heather reviewed activities at the agency. She provided the Selectmen with the attached document. B. Discuss and act on garbage/recycling bid. Roland W. Laine, Executive Assistant reviewed the bids that were received. All Waste submitted a bid of $12,600; Finkeldey submitted a bid of $1.00 in an effort to assist the town in the tough economic times. PEACE/MANNING Motion to accept recommendation of staff and award the contract to Finkeldey for $1.00. MOTION CARRIED UNANIMOUSLY C. Discuss and act on Authorizing Resolution for State of Connecticut Department of Emergency Management and Homeland Security. First Selectman Pace read the resolution. PEACE/MANNING Motion to authorize First Selectman Pace to sign Resolution for State of Connecticut Department of Emergency Management and Homeland Security. MOTION CARRIED UNANIMOUSLY D. Discuss and act on authorizing First Selectman Michael A. Pace to sign Memorandum of Agreement Regarding Use of Federal Fiscal Year 2009 State Homeland Security Grant Funding and Custodial Ownership of Regional Assets in DEMHS Region 2. PEACE/MANNING Motion to authorize First Selectman Pace to sign Memorandum of Agreement Regarding Use of Federal Fiscal Year 2009 State Homeland Security Grant Funding and Custodial Ownership of Regional Assets in DEMHS Region 2. MOTION CARRIED UNANIMOUSLY E. Discuss and act on Town of Old Saybrook participation in the Connecticut Alert Emergency Notification System. PEACE/MANNING Motion to authorize First Selectman Pace to facilitate the Town of Old Saybrook participation in the Connecticut Alert Emergency Notification System. MOTION CARRIED UNANIMOUSLY F. Discuss and act on contract with Angus McDonald/Gary Sharpe & Associates Inc. for Ferry Road Project. First Selectman Pace stated that the cost will be between $10,000 and $15,000. The cost can be paid from the STEAP Grant. PACE/MANNING Motion to authorize First Selectman Pace to sign contract with Angus McDonald/Gary Sharpe & Associates Inc. for Ferry Road Project. MOTION CARRIED UNANIMOUSLY G. Discuss and act on grant oversight by L. Wagner & Associates on Ferry Road Project/STEAP Grant. PACE/MANNING Motion to authorize First Selectman Pace to contract with L. Wagner & Associates for grant oversight on Ferry Road Project/STEAP Grant. MOTION CARRIED UNANIMOUSLY H. Discuss and act on Indigence definition. Town Counsel Michael Cronin reviewed the issue recommended adoption of this town policy. PEACE/MANNING Motion to accept recommendation of Town Counsel and adopt Indigence definition. MOTION CARRIED UNANIMOUSLY I. Discuss and act on Borough of Fenwick Road discontinuance. First Selectman Pace asked Ethel Davis, Warden of the Borough of Fenwick to review the road discontinuance. Ms. Davis stated the under the 1899 legislation thAT created the borough, they have the right to discontinue use of roads. These are roadS owned by Fenwick. This is courtesy notification. Information has been filed with Town Clerk. MANNING/PEACE Motion to acknowledge receipt of filing with Town Clerk. MOTION CARRIED UNANIMOUSLY J. Discuss Old Saybrook Volunteer Ambulance land lease modification. PEACE/MANNING Motion to approve modification that is consistent with original lease. MOTION CARRIED UNANIMOUSLY K. Discuss Blight Ordinance Complaint; Bokum Road Railroad site. First Selectman Pace stated that he had met with members of the Railroad Museum of New England and had conversation with DEP Commissioner. The town will forgive fines, as long as museum provides town with time line for removal. L. Appointments 1. Economic Development Commission. Term Expirations. Re-appointment of regular member James Keating. This is a five year appointment due to expire 6/2015. MANNING/PEACE Motion to re-appoint James Keating as a regular member of Economic Development Commission. This is a five year appointment due to expire 6/2015. MOTION CARRIED UNANIMOUSLY Economic Development Commission. Term Expiration. Re-appointment of regular member Bruce Greenfield as an alternate member. This is a 2 year term due to expire 12/2011. MANNING/PEACE Motion to re-appoint Bruce Greenfield as an alternate member of Economic Development Commission. This is a 2 year term due to expire 12/2011. MOTION CARRIED UNANIMOUSLY 3. Economic Development Commission. Vacancy. Regular member appointment. This is a 5 - year terms due to expire 06/2015. PACE/MANNING Motion to appoint David Papandrea as a regular member of Economic Development Commission. This is a 5 - year terms due to expire 06/2015. MOTION CARRIED UNANIMOUSLY 4. Water Pollution Control Authority. Vacancy. Alternate member appointment. This is a 2-year term due to expire 12/2010. PEACE/MANNING Motion to appoint Ed Gyllenhammer as an alternate member of Water Pollution Control Authority. This is a 2-year term due to expire 12/2010. MOTION CARRIED UNANIMOUSLY M. Enter in Executive Session to discuss pending litigation and contract negotiations. PACE/MANNING Motion to enter Executive Session at 4:40 p.m., session to include Town Counsel Michael Cronin. MOTION CARRIED UNANIMOUSLY The board returned to open session at 5:10 p.m. N. Act on authorizing First Selectman Michael A. Pace to proceed on legal recommendations. No action taken
VII.	COMMENTS FROM THE SELECTMEN - None
VIII	QUESTIONS BY THE PRESS - None
IX.	ADJOURNMENT PEACE/MANNING Motion to adjourn at 5:10 p.m. MOTION CARRIED UNANIMOUSLY Respectfully Submitted Roland W. Laine, Executive Assistant

Youth and Family Services

322 MAIN STREET

OLD SAYBROOK, CONNECTICUT 06475

(860) 395-3190 · FAX (860) 395-3189

Update on Agency Initiatives

Staffing and Collaboration with School Systems-

Have hired a Student Assistance Counselor who will work 10 hrs per week in the OSHS and additional hours at OSYFS to provide family services.
Have 4 Master Level Interns representing schools as follows: UCONN School of Social Work, CCSU and St. Joe’s in the disciplines of Marriage and Family Therapy and Social Work
These interns will allow us to increase accessibility to services by offering groups and family therapy at OSYFS, and increase our presence in the schools (OSMS and OSHS)
2 Bachelor’s Level interns (Mitchell College and York College) have been involved in the Wilderness Program and the Community Service projects, allowing us to maintain and increase services even while in staff transition.
Wendy Mill has been hired as the Healthy Community Healthy Youth Coordinator
Rory Pinaud has been hired (6/22) as the Volunteers Coordinator, the position vacated by Wendy Mill. Rory is a life-long OS resident, most recent work experience has been 10 years with The Sherwood School; areas of experience are early childhood education, program planning and youth development.
Interviewing to fill position of Family Resource and Youth Coordinator.

Clinical Practice

Increased our scope of clinical practice to include all age residents. Current caseloads include ages 4-82 yrs. of age.
Offering clinical practice as part of the Ct. Military Support Program, which is for service members of OIF/OEF and their families, pre-, during, and post-deployment. Services are covered by a collaboration between DMHAS (Department of Mental Health and Addiction Services) and Allied Behavioral Health.
Counseling service intakes are up approx. 15-20%

Report for 2008-09 shows 89 unduplicated clients served, and estimates for 2009-10 at current rate of growth indicate overall number will show 20-25% growth.

Increased hours of availability, appointments can be made after work and school hours.
Working collaboratively with Social Services, we are able to identify individuals and families in need of services and tailor some of the programming development to fit their specific needs.

Staff Development

Aware of budgeting constraints, we have sought training opportunities at little to no cost to the agency/town. As we increase our clinical practice we want our staff to have training in current evidence-based training practices which will allow us to continue to offer top-quality clinical services.
UCONN has offered to have our LCSW K.F. complete the Social Work Supervision course at no expense so she is able to supervise MSW interns ongoing.
K.F. and the new SAC have begun coursework towards certification in Drug and Alcohol Counseling.
Having the interns attend our clinical case review and team meetings allows for a very rich teaching and learning environment.

Funding

Continue to collaborate with CTYSB and Middlesex County YSB’s to identify additional funding sources
Counseling fees and insurance reimbursements are increased revenue

Programming

Summer programming numbers are up (Community Service Projects for 4 weeks have 45 participants vs. last year—16)
Consolidating efforts to avoid duplication of services. Assessing programs and making decisions about whether to continue them, restructure them, or try something else

Respectfully submitted,

Heather K.McNeil LMFT, LADC

Director