Town of Old Saybrook, CT - Board of Selectmen Minutes 1/7/2010

Board of Selectmen Minutes 1/7/2010

MEETING OF THE BOARD OF SELECTMEN

Thursday, January 7, 2010

10:00 a.m.

First Floor Conference Room

MINUTES

Present: First Selectman Michael Pace, Selectman William Peace, Selectman Carol Manning, Treasurer Robert Fish, Planner Christine Nelson, Tax Collector Barry Maynard, Attorney David Royston, Police Commission Chairman Christina Burnham, Police Chief Michael Spera, Youth and Family Service Commission Chairman Sam Barnes, Goodwin School Principal Sheila Brown, Town Engineer Geoff Jacobson, members of the press and interested citizens.

I.	CALL TO ORDER – First Selectman Pace called the meeting to order at 10:00 a.m.
II.	PLEDGE OF ALLEGIANCE – Selectman Pace led those in attendance in the Pledge
	PUBLIC HEARING First Selectman Michael Pace opened the Public Hearing at 10:05 a.m. Proposed Senior Housing Expansion First Selectman Pace invited Phil Enimson, President of Old Saybrook Senior Housing to review the plan. They would purchase the property at 57 Sheffield Street, which is 0.77 acres. They will build 16 additional units. Several people spoke in favor of the project, no objections. This will be forwarded to a town meeting. HOPE Partnership/Ferry Road First Selectman Pace invited Hope Partnership President Tony Lyons to review their plans. Mr. Lyons along with architect Greg Nucci displayed architect renderings of the proposed affordable housing that is planned for 45 Ferry Road. Several people spoke in favor of the project, no objections. This will be forwarded to a town meeting. Land Acquisition: Sherman Street and Bokum Road First Selectman Pace invited Town Planner Christine Nelson and Land Acquisition Committee Chairman Bob Fish to review the process used to acquire and pay for land when necessary. He reviewed the properties involved. Both properties abut town property. Sherman Street property is being donated. Bokum Road is a purchase for the value of the appraisal, which is $15,000. Funds for purchase come from the land acquisition fund which is accumulated from fees paid in lieu of open space from subdivisions. Several people spoke in favor of the project, no objections. This will be forwarded to a town meeting. First Selectman Pace closed the Public Hearing at 10:45 a.m.
III.	COMMENTS FROM THE SELECTMEN First Selectman Pace read a letter from the Commissioner of Homeland Security stating that the town’s Emergency Operation is in compliance. He also read a letter from a resident praising Public Works Director Larry Bonin for his assistance in solving a problem at their residence.
IV.	APPROVAL OF MINUTES Special Board of Selectmen Meeting December 16 2009. PEACE/MANNING Motion to approve the minutes of the Special Board of Selectmen Meeting December 16 2009. MOTION CARRIED UNANIMOUSLY
V.	BUSINESS BEFORE THE BOARD Tax Refunds 1. Camrac, Inc. $ 6,296.41 PEACE/MANNING Motion to accept recommendation of the Tax Collector and approve the tax refund. MOTION CARRIED UNANIMOUSLY B. Discuss and act on recommendation by the Land Use Department for updates to Town Code regarding Fee and Regulations for Public Improvements (“Road Regulations”). First Selectman Pace asked Town Planner Christine Nelson to review the updates. Christine stated that the existing regulations date back to the 1970’s. There have been lots of changes suggested. Selectman Peace stated that some of the reasons include cost containment by cutting down on the number of catch basins that need to be maintained, the width of the pavement, and eliminating the need for curbing. MANNING/PEACE Motion to forward to Town Meeting MOTION CARRIED UNANIMOUSLY C. Discuss and act on authorizing First Selectman Michael A. Pace to sign State of Connecticut Office of Statewide Emergency Telecommunications “Fiber Optic Cable Installation Permission Request.” First Selectman Michael Pace, reviewed letter from state to authorize him to sign State of Connecticut Office of Statewide Emergency Telecommunications “Fiber Optic Cable Installation Permission Request.” MANNING/PEACE Motion to authorize First Selectman Michael Pace to sign State of Connecticut Office of Statewide Emergency Telecommunications “Fiber Optic Cable Installation Permission Request.” MOTION CARRIED UNANIMOUSLY D. Discuss and act on appointment for Police Department Facility Study Committee. First Selectman Pace asked Chief Spera to review needs. He stated that there are many deficiencies. The building was built in 1972 and has numerous mechanical and safety issues. The standards have changed dramatically since 1972. In addition to having to have separate holding cells for male and females, there also must be separate holding cells and interview rooms for juveniles. Chairman Burnham stated that she is reviewed the needs with the Board of Finance and they are receptive to moving forward. Chief Spera read the Charge of the Committee. PEACE/MANNING Motion to approve Charge. MOTION CARRIED UNANIMOUSLY PACE/PEACE Motion to appoint the following to the Old Saybrook Department of Police Services Facility Study/Building Committee: Tim Conklin, Michael A. Spera, Chief of Police, Julie Pendleton, David LaMay, Charles Robertson, Andy Natalie, James Lynch, Dan Moran and Derrick Kennedy. MOTION CARRIED UNANIMOUSLY E. Discuss Youth & Family Services position status. First Selectman Pace asked Sam Barnes, Chairman of Youth and Family Commission to update the status of filling positions. Chairman Barnes stated that he has formed a search committee to review applications and conduct interviews to select replacement Social Services Coordinator and Youth and Family Services Director. The following are on the committee: Sam Barnes, YFS; Joe Onofrio, Board of Education; Bill Peace, Board of Selectmen and Healthy Community Healthy Youth; Ray Allen, Parks & Recreation and YFS; Dorothy Shearer, YFS; Ellendale Hoffman, Clergy/HCHY; Diane Aldi, Public Health Nursing Board; Steve Tagliatela, business owner; Joan Ziemann, YFS Counselor. F. Appointments 1. Acton Public Library Board. Vacancy/resignation. This is a 6 year term that is due to expire11/2011. PACE/PEACE Motion to appoint Nathaniel Wise (D) to the Acton Public Library Board, this is a 6 year term that is due to expire11/2011. MOTION CARRIED Manning Abstain 2. Architectural Review Board. Vacancy/term expiration. Elevation of Alternate member to regular member. This is a 3 year terms due to expire 9/2012. PACE/MANNING Motion to elevate Arcangela Claffey from Alternate to a Regular member of the Architectural Review Board. This is a 3 year terms due to expire 9/2012. MOTION CARRIED UNANIMOUSLY 3. Pension and Employee Benefits Board. Reappointment of Stephen Sheehan. This is a 5 year term due to expire 01/2015. PEACE/MANNING Motion to reappoint Stephen Sheehan to the Pension and Employee Benefits Board. This is a 5 year term due to expire 01/2015. MOTION CARRIED UNANIMOUSLY Water Pollution Control Authority. Vacancy/term expiration. Elevation of Alternate member to regular member. This is a 3 year term that is due to expire12/2012. PEACE/MANNING Motion to elevate Michael Evengelisti from Alternate to Regular member of the Water Pollution Control Authority. This is a 3 year term that is due to expire12/2012. MOTION CARRIED UNANIMOUSLY G. Executive Session to discuss legal matters. PEACE/MANNING Motion to enter Executive Session at 11:35 a.m., session to include Planner Christine Nelson and Land Acquisition Chairman Bob Fish. MOTION CARRIED UNANIMOUSLY The Board returned to open session at 11:45 a.m.
VII.	ADJOURNMENT PEACE/MANNING Motion to adjourn at 11:45 a.m. MOTION CARRIED UNANIMOUSLY Respectfully submitted, Roland W. Laine

OLD SAYBROOK DEPARTMENT OF POLICE SERVICES

FACILITY STUDY/BUILDING COMMITTEE

CHARGE

The Old Saybrook Board of Selectmen established the Old Saybrook Department of Police Services Facility Study/Building Committee, at their January 7, 2010 Regular Meeting.

The Board of Selectman has appointed members to this committee that will serve at the pleasure of the Board of Selectman.~ The First Selectman and the Chairman of the Board of Police Commissioner shall serve as ex-official members of the committee.~ The Old Saybrook Department of Police Services Facility Study/Building Committee shall be chaired by Timothy Conklin and Vice-Chaired by Charles Robertson.

The Board of Selectman offers the following charge to the Old Saybrook Department of Police Services Facility Study/Building Committee:

Review the current facility’s structure and mechanical systems.
Conduct a facility needs assessment.
Ensure police staff has the ability to provide input to the committee.
Retain professionals to assist with facility design and layout.
Make determination on the feasibility of facility renovation.
Ensure the facility design enhances police officer safety, employee wellness, professional development, the safety of those detained (including the youth population), and the public at large.
Ensure that the facility design meets and/or exceeds Local, State, and Federal requirements with respect to Life Safety Codes, Building Codes, American with Disability Act Requirements, terrorism prevention building practices, information technology, and state and national law enforcement accreditation standards.
Explore and implement the use of “green” and energy efficient technology in the design of the facility.
Ensure that that the facility has ample storage for records, evidence, bulk evidence, and weaponry.~
Make certain that the facility has the proper building systems, furniture, and specialized law enforcement equipment.
Assure new facility exterior design is in concert with the Town Campus appearance.
Work with Municipal Land Use Staff, the Regional Public Health Department, the Fire Marshal, the Building Official as well as Land Use Boards and Commissions during the planning process.
Explore possible, non-municipal, funding resources.~
Create a report for the Board of Selectman, due within twelve months, detailing the committee’s findings, work, design, and recommendations.
Develop a technical request for proposal (RFP) to be presented to the Board of Selectman within twelve months for possible action.

The Board of Selectman has confidence in those individuals appointed to the Old Saybrook Department of Police Services Facility Study/Building Committee to perform these tasks and others and make recommendations that are in the best interest of the Town of Old Saybrook.