APPROVAL OF MINUTES of the Board of Selectman Meeting of March 20, 2008 and the Board of Selectman Special Meeting of March 27, 2008. THOMAS/PEACE Motion to amend the minutes of the Meeting of March 20, 2008 to clarify discussion of Paragraph B and Paragraph C. MOTION CARRIED UNANIMOUSLY
Paragraph B amendment of discussion and reading of the “Facility Operation Agreement of Katharine Hepburn Cultural Arts Center, Inc.” as follows: Paragraph 1 of the “Agreement” sets forth the Town’s obligation to for the continuing renovations of the Center in accordance with the recommendations of the Cultural Arts Center Building Committee, which are to be paid for by the Town and are to be set forth in Schedule A, which is to be provided by the town. Paragraph 2 of the “Agreement” states the Town shall maintain control of the building until a temporary or permanent Certificate of Occupancy has been issued and control will be turned over to the “Center” for the purpose of performing its obligations under the “Agreement” as described in Schedule B, which is to be provided by the “Center”. Paragraph 3 discusses the Town’s responsibility for maintaining the building structure and grounds, and sets forth exceptions caused by the negligence of the “Center”. Paragraph 4 discusses the Town’s responsibility for maintaining insurance on the building, which it was noted the Town’s current insurance policy already covers the building. Paragraph 5 sets forth the “Center’s” responsibility for any and all items it will require for operation as a cultural arts center. Paragraph 6 states the “Center” has applied for Exemption under Section 501(c) (3) of the Internal Revenue Code, which approval of agreement is contingent upon. Paragraph 7 sets forth the “Center’s” responsibility for raising the necessary funds for continued operation of the building as a cultural arts center. Paragraph 8 sets forth the “Center’s” responsibility for providing the Town a copy of an annual budget for view by the
public. Paragraph 9 the “Center” will operate in compliance with all ordinance and regulations of the Town of Old Saybrook. Paragraph 10 the “Agreement” is for a period of 99 years, unless terminated earlier. Subparagraph a. sets forth the “Center’s” ability to terminate the “Agreement” for the Town’s failure to maintain the building, the Town’s failure to pay the utilities or if the “Center” is unable to perform its obligation. Selectman Velma Thomas
noted, the Town is responsible for paying the utilities and language needed to be added to the “Agreement” to prevent over-usage. Subparagraph b. sets forth the Town’s ability to terminate the “Agreement” for the “Center’s” failure to maintain and protect the building during operation, the “Center’s” failure to maintain a reasonable schedule or the “Center’s” failure to operate in a fiscally responsible manner. Paragraph 11 the “Agreement” sets forth dispute resolution through binding arbitration and the procedure for obtain resolution through arbitration.
Paragraph C to be amended to read as follows: Selectman William Peace discussed adding specification regarding the height of the grass on a lawn, as opposed to a field, and a lawn should not be longer than 6 inches in height. He discussed the need to add specific and clarifying language to proposed ordinance.
PEACE/THOMAS Motion to accept the minutes of the Special Meeting of March 27, 2008 as amended. MOTION CARRIED UNANIMOUSLY
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