REGULAR MEETING MINUTES
Wednesday, February 19, 2014 at 7:00 p.m.
Town Hall, 1st Floor Conference Room
302 Main Street, Old Saybrook
Chairman Janis Esty called the regular meeting to order at
- ROLL CALL
- Members Present
- Janis Esty, Chairman
- Robert Missel, Vice Chairman
- David Shearer
- Daniel Walden Kathleen Sugland
- Michael Urban seated for Cathryn Flanagan
Members Absent
Cathryn Flanagan
Staff Present
Christine Nelson, Town Planner
Stella Beaudoin, Recording Clerk
Audience Members
Jeff Jacobson, P.E.
Fire Chief J. T. Dunn
III. REGULAR BUSINESS
A. Minutes
MOTION to approve the Minutes of January 15, 2014 as presented; MADE: by R. Missel; SECONDED: by D. Shearer; VOTED IN FAVOR: J. Esty, R. Missel, K. Soudan, D. Shearer, D. Walden, M. Urban; OPPOSED: None; ABSTAINED: None;
APPROVED: 6-0-0.
MOTION to pay invoice #79054 for $32.09 to Nathan Jacobson & Associates, Inc. dated 1/31/2014 for services rendered re Shore Avenue Coastal Access; MADE by D. Shearer; SECONDED by D. Walden; VOTED IN FAVOR J. Esty, R. Missel, K. Soudan, D. Shearer, D. Walden, M. Urban; OPPOSED: None; ABSTAINED: None; APPROVED: 6-0-0.
MOTION to pay invoice #79051 for $96.26 to Nathan Jacobson & Associates, Inc. dated 1/31/2014 for services rendered; MADE by M. Urban; SECONDED by D. Shearer; VOTED IN FAVOR J. Esty, R. Missel, K. Soudan, D. Shearer, D. Walden, M. Urban; OPPOSED: None; ABSTAINED: None; APPROVED: 6-0-0.
MOTION to pay invoice #79052 for $654.85 to Nathan Jacobson & Associates, Inc. dated 1/31/2014 for services rendered re guiderail; MADE by R. Missel; SECONDED by D. Shearer; VOTED IN FAVOR J. Esty, R. Missel, K. Soudan, D. Shearer, D. Walden, M. Urban; OPPOSED: None; ABSTAINED: None; APPROVED: 6-0-0.
- Committee, Representative & Staff Reports
Robert Missel stated that FEMA has approved the Natural Hazard Mitigation Plan. A Public Hearing will be conducted and the Board of Selectmen will then vote to adopt the Plan.
Robert Missel stated that Trust for Public Land met on January 29, 2014. The proposed contract on the Preserve proposal with Lehman Brothers is ten million dollars pending a second appraisal. The Trust for Public Land is looking to raise 12 million dollars to purchase the property.
Michael Urban stated that the Trust for Public Land will conduct a series of informational meetings to educate and apprise the public of the progress on the land purchase.
David Shearer stated that discussions have been completed and the Mariner’s Way Committee has disbanded.
Michael Urban stated that he, Christine Nelson, Sandy Prisloe and Cathryn Flanagan have met several times and have made progress regarding the Scenic Road Plan.
Janis Esty reported that the Inland Wetlands and Watercourses Commission is working with Max’s Place regarding a wetland that was expanded upon during construction. The developer is now working on a plan for the installation of plants in the expanded wetlands.
Ken Soudan indicated that he attended the CT River Valley Regional Planning Commission meeting. This Commission will visit the surrounding Towns to conduct question and answer sessions and to discuss the availability of Federal and State funding in connection with construction of new roads and bicycle paths. Mr. Soudan indicated that further information on CRVRPC may be obtained at wwwrivercog.org.
Christine Nelson stated that the Police Department proposal was approved at the February 18, 2014 Zoning Commission meeting and the second phase of this proposal involves the parking lot, and the third phase is the installation of a small park. The Old Saybrook Park and Recreation Department is working on programming appropriate to the park area.
Jeff Jacobson and Christine Nelson will meet with Jean Davies to discuss a new funding source for the plan of the development of Main Street. Mr. Jacobson stated that the surveys and the concept layouts have been completed.
Christine Nelson reported that the Committee for the Tri-Town Route 1 Corridor Plan recently met with three, Town staff people.
The Historic District Commission was recently awarded a new designation and they are now a Town-wide preservation commission. In this capacity, the HDC can now work on and incorporate planning initiatives on a town wide basis. The HDC will apply for a grant to hire an architectural historian to conduct a survey of historic structures in an area of the Town.
IV. NEW BUSINESS
There was no new business.
V. OLD BUSINESS
There was no old business.
VI. WORKSHOP
- Conceptual Updates to Regulations for Public Improvements
- Curbcuts for Driveway, Fee for Inspections, Utility Pavement Cuts, Fire Tanks
- ACTION: Consider issues, Draft regulations; Schedule a public hearing; Act.
Christine Nelson stated that the conceptual updates to the Regulations for Public Improvement were wrapped up the language for the inspection fee which was omitted is being worked into the regulations. Ms. Nelson stated that driveway regulations which have been adopted need to be incorporated into the book. The Director of Public Works wanted restoration of utility cuts and regulations for utility companies when they pave.
There are currently no standards for construction of dry wells.
Jeff Jacobson stated that he updated the Regulations for Public Improvement and he has placed all of the up-to-date and integrated information in one book to create a comprehensive set of regulations. Mr. Jacobson distributed a draft of the regulations and he stated that the comprehensive road and drainage regulations were last updated in 1973. These regulations apply to future subdivisions.
Planning Commission members will read through the regulations and discuss their questions and concerns at the March 5, 2014 meeting on the draft.
Fire Chief Dunn updated the Commission on information specific to the Fire Department perspective on the Regulations for Public Improvements.
MOTION to continue discussion on the Conceptual Updates to Regulations for Public Improvements to the next regularly scheduled meeting of the Planning Commission which will be held on March 5, 2014; MADE: by J. Esty; SECONDED: by D. Shearer; MADE by R. Missel; SECONDED by D. Shearer; VOTED IN FAVOR J. Esty, R. Missel, K. Soudan, D. Shearer, D. Walden, M. Urban; OPPOSED: None; ABSTAINED: None; APPROVED: 6-0-0.
B. “Shore Avenue” site plan for Coastal Access
ACTION: Consider issues for site improvement plan.
Christine Nelson reported that the DEEP Permitting Division expressed concern about the environmental aspects of the shoreline. Ms. Nelson spoke with the Boating Division who requested a plan for parking, lighting, etc. Jeff Jacobson put together a plan and presented a design for the boat launch to the Commissioners.
The Committee will conduct a neighborhood meeting in the early spring 2014 to present the Shore Avenue site plan for Coastal Access.
MOTION to continue discussion on the “Shore Avenue” site plan for Coastal Access
to the March 5, 2014 meeting of the Planning Commission; MADE: by J. Esty; SECONDED: by D. Shearer; MADE by R. Missel; SECONDED by D. Shearer; VOTED IN FAVOR J. Esty, R. Missel, K. Soudan, D. Shearer, D. Walden, M. Urban; OPPOSED: None; ABSTAINED: None; APPROVED: 6-0-0.
C. “Scenic Roads” section of the Plan of Conservation & Development
ACTION: Review outline of Scenic Road section of the Town’s Plan of Conservation & Development.
Michael Urban reported that he, Cathryn Flanagan, Sandy Prisloe and Christine Nelson have been working on the Scenic Roads review in the Plan of Conservation and Development. Scenic Roads include Ingham Hill and School House Road along with Route 154 in the area of Knollwood which is a State scenic road.
Christine Nelson distributed a Scenic Roads Draft to Commissioners and Michael Urban outlined to the Commission the contents of the Draft.
MOTION to continue discussion on the “Scenic Roads” section of the Plan of Conservation & Development to the March19, 2014 meeting of the Planning Commission; MADE: by J. Esty; SECONDED: by D. Shearer; MADE by R. Missel; SECONDED by D. Shearer; VOTED IN FAVOR J. Esty, R. Missel, K. Soudan, D. Shearer, D. Walden, M. Urban; OPPOSED: None; ABSTAINED: None; APPROVED: 6-0-0.
VII. ADJOURNMENT
MOTION to adjourn the meeting at 9:00 p.m. until the next regularly scheduled meeting of the Planning Commission which will be held on March 5, 2014, at 7:00 P.M., Town Hall, 302 Main Street, 1st Floor Conference Room; MADE: by M. Urban; SECONDED: by R. Missel; MADE by R. Missel; SECONDED by D. Shearer; VOTED IN FAVOR J. Esty, R. Missel, K. Soudan, D. Shearer, D. Walden, M. Urban; OPPOSED: None; ABSTAINED: None; APPROVED: 6-0-0.
Respectfully submitted,
Stella C. Beaudoin
Recording Clerk
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