REGULAR MEETING MINUTES
Wednesday, May 2, 2012 at 7:30 p.m.
1st Floor Conference Room
Town Hall, 302 Main Street
I. CALL TO ORDER
The Chairman called the regular meeting to order at 7:35 p.m.
II. ROLL CALL
Members Present
Janis Esty, Chairman
Robert Missel, Regular Member
David Shearer, Regular Member
Michael Urban, Alternate Member, seated for C. Flanagan
Members Absent
Donald Ranaudo, Regular Member
Kathleen Sugland, Alternate Member
Kenneth Soudan, Alternate Member
Cathryn Flanagan, Regular Member
Staff Present
Christine Nelson, Town Planner
III. REGULAR BUSINESS
MOTION to amend the minutes of April 18 to delete Mrs. Maynard from the list of members absent; MADE by D. Shearer; SECONDED by M. Urban; VOTED IN FAVOR: J. Esty, R. Missel, D. Shearer, M. Urban; OPPOSED: none; ABSTAINED: none; APPROVED: 4-0-0.
B. Correspondence
MOTION to pay invoice # 90321 for $468.67 for Post Reporting Service, Inc. dated 4/23/2012 for transcripts; MADE by D. Shearer; SECONDED by R. Missel; VOTED IN FAVOR: J. Esty, R. Missel, D. Shearer, M. Urban; OPPOSED: none; ABSTAINED: none; APPROVED: 4-0-0.
MOTION to pay invoice # 90295 for $591.17 for Post Reporting Service, Inc. dated 4/17/2012 for transcripts; MADE by D. Shearer; SECONDED by R. Missel; VOTED IN FAVOR: J. Esty, R. Missel, D. Shearer, M. Urban; OPPOSED: none; ABSTAINED: none; APPROVED: 4-0-0.
MOTION to pay invoice # 90276 for $367.17 for Post Reporting Service, Inc. dated 4/13/2012 for transcripts; MADE by D. Shearer; SECONDED by R. Missel; VOTED IN FAVOR: J. Esty, R. Missel, D. Shearer, M. Urban; OPPOSED: none; ABSTAINED: none; APPROVED: 4-0-0.
MOTION to pay invoice # 90305 for $360.17 for Post Reporting Service, Inc. dated 4/18/2012 for transcripts; MADE by D. Shearer; SECONDED by R. Missel; VOTED IN FAVOR: J. Esty, R. Missel, D. Shearer, M. Urban; OPPOSED: none; ABSTAINED: none; APPROVED: 4-0-0.
MOTION to table payment of invoice # 29843 to Branse, Willis & Knapp LLC, until the Commission receives a full-copy with notations as to what portion has been paid and what balance remains; MADE by D. Shearer; SECONDED by R. Missel; VOTED IN FAVOR: J. Esty, R. Missel, D. Shearer, M. Urban; OPPOSED: none; ABSTAINED: none; APPROVED: 4-0-0.
- Committee, Representative & Staff Reports
The Board of Selectmen has appointed Dr. Shearer as a member of its new Route 1 Task Force committee. Mr. Missel reported that the Commission’s committee is making progress in its work on natural hazard mitigation planning. Ms. Nelson reported that the Land Use Department is drafting design standards for signs.
IV. PUBLIC HEARING
MOTION to postpone hearing for “Bonding for Public Improvements” & “Lot Line Changes” Subdivision Regulations and Regulations for Public Improvements to June 2, 2012 at 7:30 p.m. in the first floor conference room of the Town Hall, 302 Main Street; MADE by J. Esty; SECONDED by D. Missel; VOTED IN FAVOR: J. Esty, R. Missel, D. Shearer, M. Urban; OPPOSED: none; ABSTAINED: none; APPROVED: 4-0-0.
V. NEW BUSINESS
None.
VI. OLD BUSINESS
The Commission inquired as to the status of updating Town Hall records to reflect that properties abut designated scenic roads. Ms. Nelson reported that the Assessor has responded to the Commission’s request by adding a notation to the field card for each property along Ingham Hill Road, Schoolhouse Road and Route 154. The Land Use Department has not received review by Town Counsel regarding the notices it drafted for recording on the land records as required by the Scenic Road ordinance.
The Commission reviewed staff notes from the previous meeting put into a table format for it to use as a worksheet for recording observations at subsequent site walks of each scenic road in the coming months. Ms. Nelson reviewed its elements as a framework for drafting a section of the Town Plan.
The Commission reviewed base maps and discussed how data is collected to be portrayed as a study, then a plan.
The Commission agreed to cancel its next regular meeting so that it might have a site walk of Ingham Hill Road instead. The Commission asked Ms. Nelson to invite Mrs. Maynard as the original petitioner for designation of Ingham Hill Road as a scenic road to join them, as well as Bob Lorenz, a long-time resident of Ingham Hill Road.
VII. ADJOURNMENT
MOTION to adjourn the meeting at 9:30 p.m. to a special meeting on May 16, 2012, 7:30 P.M., at Great Cedars Conservation Area, 159 Ingham Hill Road (Map 47 / Lot 35-2); MADE by M. Urban; SECONDED by D. Shearer; VOTED IN FAVOR: J. Esty, R. Missel, D. Shearer, M. Urban; OPPOSED: none; ABSTAINED: none; APPROVED: 5-0-0.
Respectfully submitted,
Christine Nelson, Acting Recording Clerk
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