SPECIAL MEETING
MINUTES
Wednesday, October 5, 2011 at 2:00 p.m.
CRERPA Offices
Saybrook Junction Marketplace
455 Boston Post Road
I. CALL TO ORDER
The meeting was called to order at 2:05 p.m.
II. ROLL CALL
Present: Cathy Flanagan, Planning Commission; Bob Missel, Planning Commission; John Talbott, Zoning Commission; Jerry Brophy, Conservation Commission
Absent: Janice Esty, Planning Commission
Staff: Jay Northrup, Planner, CRERPA; Christine Nelson, Town Planner, Old Saybrook; Chris Costa, ZEO, Old Saybrook, Sandy Prisloe, Environmental Planner
III. REGULAR BUSINESS
A. Elect Chairman
The committee elected Mr. Missel as Chairman.
B. Minutes
The Committee accepted the minutes of 9/14/11, 9/21/11, and 9/28/11.
C. Correspondence
None.
D. Staff Reports
Mr. Northrup received criteria from the State of Connecticut’s Department of Energy & Environmental Protection (“DEEP”) for organizing the Natural Hazard Mitigation Plan (NHMP). He said that it can be organized in a variety of ways as long as the criteria are met. He suggested that the staff look over the existing plan and matrix and report feedback at the next meeting on 10/26/11. He said that FEMA requires separate plans for natural hazard mitigation and emergency management. The committee agreed that each should be kept distinct, with an appendix added to each one that would cross-reference the other.
Ms. Nelson recapped Chief Spera’s discussion with the Committee for those that were not present at the last meeting. She pointed out that the NHMP is only a portion of his mitigation concerns since he also has to look at man-made hazards. Mr. Missel asked if perhaps some of those elements could be integrated into this plan, especially if they could be easily added. Mr. Northrup felt they could be “married” if set up similarly. The Committee then discussed that their immediate role is to work on a plan for natural hazards since it would be outside of their scope to try to mitigate “everything”. The committee remains open to adding specific points from an emergency management standpoint that could be easily integrated, possibly in an appendix. They discussed looking at the Emergency
Plan, but thought it might be confidential. Mr. Missel will contact Chief Spera to see if he can obtain that plan and a list of critical facilities.
IV. INVENTORY
A. Orient to Plan Elements
REVIEW OF APPENDIX II: GOALS & IMPLEMENTATION
The committee picked up with Goal 2, Objective 2, Supporting Task 3 and ended with Goal 2, Objective 3, Supporting Task 5.
B. Interview Officials, Volunteers, Community
The Committee stated that it would like to interview the Director of Public Works and perhaps representatives of adjacent towns.
C. Catalog Facilities, Resources and Assets
The Committee asked Ms. Nelson to contact Mr. Whelchel to set up a time to present TNC’s Coastal Resilience Tool in October or November.
VII. ADJOURNMENT
MOTION to adjourn to a special meeting on Wednesday, October 26, 2011 at 2:00 p.m., CRERPA Offices, Saybrook Junction Marketplace, 455 Boston Post Road; MADE by R. Missel; SECONDED by C. Flanagan; APPROVED by R. Missel, C. Flanagan, J. Talbott, J. Brophy. (4-0-0).
Respectfully submitted,
Susan Graham, Administrative Clerk
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