PLANNING COMMISSION
MEETING MINUTES
Wednesday, April 2, 2008
Pasbeshauke Pavilion at Saybrook Point Park
155 College Street Extension
I. CALL TO ORDER
Chairman, Robert McIntyre, called the regular meeting to order at 7:30 p.m.
Attendant Members Absent Members
Robert McIntyre, Chairman Marilyn Milliken, Alt. Member
Janis Esty, Vice Chairman Bradford Thorpe, Alt. Member
Salvatore Aresco, Regular Member
Robert Missel, Regular Member
Craig Cooke, Alternate Member
Attendant Staff
Kathy Noyes, Recording Clerk
R. McIntyre stated that C. Cooke would be voting tonight.
III. REGULAR BUSINESS
A. Minutes
MOTION to approve the minutes of the March 5, 2008 meeting as read. MADE By R. Missel. SECONDED by C. Cooke. VOTED IN FAVOR, R. McIntyre, J. Esty, S. Aresco, R. Missel, C. Cooke. OPPOSED: none; ABSTAINED: none; APPROVED: 5 -0-0.
B. Correspondence
Members’ packets contain the following: minutes from the Zoning Commission and Architectural Review Board, 2 bills from Branse, Willis and Knapp, a copy of Amendments to the Old Saybrook Zoning Regulations Public Hearing held 3/3/08, Adopted 3/3/08, Effective 3/17/08, “The Planning Commission” Presented by CT Bar Association Planning and Zoning Section-Wesleyan, Middletown, CT dated 3/17/07, the National Heritage Tour self guided tour booklet of open spaces for Old Saybrook, and Reading Maps and Plans a Handbook on Reviewing Site Development Plans for Local Officials.
MOTION to pay statement # 17769 for $116.00 and statement # 17770 for $928.00 from Branse, Willis & Knapp. MADE By S. Aresco. SECONDED by R. Missel. VOTED IN FAVOR, R. McIntyre, J. Esty, R. Missel, S. Aresco, C. Cooke. OPPOSED: none; ABSTAINED: none; APPROVED: 5 -0-0.
C. Committee, Representative & Staff Reports
R. McIntyre said that per J. Gallicchio’s letter of resignation from the Planning Commission, effective 3/24/08, J. Gallicchio stated that she would like to continue to serve as the Planning Commission’s representative on the Road Regulations Committee.
MOTION to approve J. Gallicchio’s request to continue to serve as the Planning Commission’s representative on the Road Regulations Committee. MADE By S. Aresco. SECONDED by J. Esty. VOTED IN FAVOR, R. McIntyre, J. Esty, R. Missel, S. Aresco, C. Cooke. OPPOSED: none; ABSTAINED: none; APPROVED: 5 -0-0.
IV. PUBLIC HEARINGS
V. OLD BUSINESS
VI. NEW BUSINESS
A. “Road Resurfacing Program” Municipal Improvement
Petitioner: Department of Public Works Agent: Larry Bonin, Director
Larry Bonin, Director of Public Works, explained to the Commission that he and First Selectman, Michael Pace, would like to propose chip sealing for resurfacing of the town roads. The roads scheduled for resurfacing are: Schoolhouse Road, Old Boston Post Road, Old Post Road, Lynn Street and Pennywise Lane. L. Bonin and M. Pace explained that the chip sealing would be advantageous for many reasons including the following: asphalt is currently $6.00/square yard and chip sealing materials are $1.50/square yard, in the winter cars will have more traction on the chip stone and there will be no black ice, the materials will fill existing road cracks, and it is more aesthetically pleasing.
L. Bonin explained the process of using chip sealing and added that currently Otter Cove is chip sealed, and the residents of Otter Cove are very pleased with the results.
M. Pace brought in two types of chip seal to show the Commission. M. Pace suggested the lighter color of chip seal, and the Commission agreed it was the best choice.
MOTION to send a favorable recommendation for road resurfacing with chip seal for “Road Resurfacing Program” Municipal Improvement, Petitioner: Department of Public Works, Agent: Larry Bonin, Director, using the new color scheme as it is not inconsistent with the Plan of Conservation and Development and it will improve aesthetics and the cultural quality of our town vision. MADE By S. Aresco. SECONDED by C. Cooke. VOTED IN FAVOR, R. McIntyre, J. Esty, R. Missel, S. Aresco, C. Cooke. OPPOSED: none; ABSTAINED: none; APPROVED: 5 -0-0.
B. “Operating Agreement” for the Katharine Hepburn Cultural Arts Center
Petitioner: Board of Selectmen Agent: Michael A. Pace, First Selectman
In their packets, commission members received a proposed facility operation agreement between the Town of Old Saybrook and Katharine Hepburn Cultural Arts Center.
M. Pace and Robert Welsh, President of the Board of Trustees for the Katharine Hepburn Cultural Arts Center, both spoke about the proposed operation agreement and how it benefits both parties.
M. Pace stressed that the document is not a lease, and that the town owns the building and will be responsible for maintenance of the building as well as utilities, but that the Board of Trustees would be responsible for running the theater which would involve booking the performances, being in charge of the budget and personnel, etc.
R. Welsh was excited to report that after a nationwide search, the Board of Trustees has just hired an Executive Director named Chuck Still who will be running the theater. He will be moving from Florida to Old Saybrook next weekend.
MOTION to accept the Facility Operation Agreement in concept between the Town of Old Saybrook and the Katharine Hepburn Cultural Arts Center, Inc., as being consistent with the Plan of Conservation and Development specifically Economic Development Goal, “An enhanced image of Old Saybrook as an important, successful, and enjoyable place for economic activity.”, and Town Image Policy, “Promote Old Saybrook as an attractive place to locate artistic and cultural endeavors such as music and dance programs, a Community Theater, art gallery, museum or restaurant.” MADE By S. Aresco. SECONDED by C. Cooke. VOTED IN FAVOR, R. McIntyre, J. Esty, R. Missel, S. Aresco, C. Cooke. OPPOSED: none; ABSTAINED: none; APPROVED: 5 -0-0.
VII. WORKSHOP
VIII. ADJOURNMENT
MOTION to adjourn meeting at 8:07 p.m. until the next regularly scheduled meeting on Wednesday, April 16, 2008 at 7:30 p.m. at the Pasbeshauke Pavilion, Saybrook Point Park, 155 College Street Extension. MADE by S. Aresco. SECONDED by R. Missel. VOTED IN FAVOR: R. Missel, J. Esty, R. McIntyre, S. Aresco, C. Cooke. OPPOSED: none; ABSTAINED: none; APPROVED: 5-0-0
Respectfully Submitted,
Kathleen Noyes
Recording Clerk
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