302 Main Street Old Saybrook, Connecticut 06475-1741 Telephone: 860-395-3123 Facsimile: 860-395-3125 HMC MEETING MINUTES DECEMBER 12, 2016, 7:00 P.M. TOWN HALL CAFÉ LOWER LEVEL
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Call to Order: Chairman Ray Collins called the meeting to order at 7:00 p.m.
Roll Call:
Present: Ray Collins, Chairman; Paul Connolly, Secretary; Dick Goduti; David Cole; Bob Murphy, Gerri Lewis, Clerk; Scott Mitchell, Harbor Master (in 7:18)
Guests: Keith Neilsen; Rick Mattson; Norman Root; Tom Peterson
Citizens with Business before the Commission:
Chairman Collins called upon Mr. Mattson who received a letter from the Chairman. A long discussion ensued and several of the issues were addressed. The commission decided that Mr. Mattson would remain on Ferry Dock with the condition that he clean up his “mess” on the dock and respect his surroundings at Ferry Dock. The Commission also agreed to a dock box no more than 3 feet. All lobster pots and nets, etc. are to be off the dock.
Mr. Neilsen stopped in briefly to update the commission with the survey on Ferry dock. He noted that once the plans are marked up, he would go ahead with the permitting. Mr. Neilsen and the Commission discussed Sheffield St. dock and noted that he could take care of all permitting for that as well. The Commission now has the proposal for Environmental Permitting for Sheffield Street and Ferry Road, Certificates of Permission. Chairman Collins signed the COP for Sheffield Street and asked Ms. Lewis to email the Ferry Dock Extension proposal to the Commission and the following motion was made:
A motion to approve the proposal for Environmental Permitting for Sheffield Street dock was made by Mr. Goduti, seconded by Mr. Connolly and was so VOTED unanimously.
Minutes 11/14/2016
A MOTION to approve the minutes of the November 14, 2016 meeting was made by Mr. Murphy, seconded by Mr. Connolly and motion passed unanimously.
Clerks Report
The clerk’s report was shared with the commission as follows.
Agenda Item 5: Clerk’s Report 12/12/2016 meeting
I continue to pick up the mail in the Selectman’s office daily; copy checks; fill out Treasurer’s Report for deposit and bring to Treasurer, Bob Fish. Bundles of checks continue coming in the mail everyday due to the mooring applications for 2017.
It is extremely busy right now and will continue to be into the Spring as the mooring applications have gone out for 2017. I work on HMC at least 2 hours plus per day during this season. There are checks coming in; wait list applications coming in as well as wait list calls to be made to fill vacancies in North Cove. I gave the wait list to Harbor Master to make calls as instructed at the September meeting by the chairman. I had been assisting Scott with making calls from the wait list to fill North Cove vacancies and Clothesline vacancies. I’m answering emails and contacting mooring holders who accidentally forgot to attach their boat registrations. I have sent out NC applications to: Anthony Brodeur; Caroline Collemburg; Peter Anderson; Ed Shanahan;Tom Luby; Donald Fontaine;
Torrance Downes; John Wiley; Seth Pardi; Vincent Sutton; Peter DeLisa; Cynthia Bahl; Jeff Fanelli; Cari Mae Pulverenti; Rick Beck; Scott Mitchell;
I’m answering emails and contacting mooring holders who accidentally forgot to attach their boat registrations.
Mr. Goduti has been communicating with me with regard to calls from the North Cove wait list and Clothesline wait list and other Harbor Management issues. North Cove mooring holders were notified to remove their moorings/ground tackle from the town dock early November. The final 3 are Faulkner, which I’ve been in touch with; Vigorita, which I have not heard from; and Wahala who is away until mid January. The wife emailed me.
I am in contact with IT weekly for updated lists on the website. In addition to electronically sending out the agenda and minutes to the Clerk’s office and others, I append the agendas and minutes to the town website. I add HMC meetings to the town calendar as well.
I’m in contact with accounting for payment of bills, monthly reports, and payroll. I am in contact with the Finance Director regarding the budget as well.
I continue to receive emails from the selectman’s office and emails from mooring holders and new requests regarding moorings, wait lists and general questions. Chairman is always copied.
North Cove Wait List Renewal: No update
North Cove Wait List New: William Campbell; Essex; Richard Marsh, Old Saybrook
Clothesline Wait List Renewal: No update
Clothesline Wait List New: No update
Ferry Dock Wait List New: No update
Reorganizing old files for file cabinet in town hall vault. This is ongoing.
I am still in the process of bringing files electronically to my computer at the town hall. That office is locked at all times except when I am working in there. I have some cabinet space in there as well.
Thank you.
Gerri Lewis, Clerk
A motion to accept William Campbell, Essex and Richard Marsh, Old Saybrook to the North Cove Wait List was made by Mr. Goduti, seconded by Mr. Connolly and was so VOTED unanimously.
Mr. Collins thanked Ms. Lewis for her report.
Harbor Master/Dock Master Report – Mr. Mitchell noted an abandoned boat end of Sea Lane in Indiantown. He also reported that he was calling wait list people in North Cove.
Correspondence:
- Letter from Scott and Laura Hanson; thank you for time in North Cove;
Dispensation to Rule 11:
None
DEEP: OLISP Applications:
- COP: Proposal for Environmental Permitting; Sheffield St., Action requested
Chairman Collins asked Ms. Lewis to email the Sheffield St. proposal to the commission.
- COP: Proposal for Environmental Permitting; Ferry Dock Extension;
A motion to approve the proposal for COP was made by Chairman Collins, seconded by Mr. Goduti and was so VOTED unanimously. Mr. Collins signed the COP.
New Business None
Old Business: Dredging of North Cove still on target for 2017. No update.
Bills for Payment:
A motion to pay the clerk was made by Mr. Cole, seconded by Mr. Connolly was so VOTED unanimously.
Adjournment: A motion to adjourn at 9:01 P.M. was made by Mr. Cole, seconded by Mr. Connolly and was so VOTED unanimously.
Submitted: Gerri Lewis, Clerk
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