302 Main Street Old Saybrook, Connecticut 06475-1741 Telephone: 860-395-3123 Facsimile: 860-395-3125 HMC SPECIAL MEETING MINUTES October 21, 2015 12:30 P.M. FIRST FLOOR CONFERENCE ROOM TOWN HALL
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1. Call to Order:
The meeting was called to order at 12:35 pm by Chairman Ray Collins.
2. Roll Call:
Present: Ray Collins, Chairman; Les Bowman, Secretary; Dick Goduti; Gerri Lewis, Clerk
Absent: George Wall; David Cole
3. Budget Discussion:
This special meeting was called to discuss the Town’s budget process, clarification of the Commission’s expected input to the Town’s budget, and to get clarification about overall administration and control of the Harbor Management Fund.
For reference Treasurer Fish brought hand outs for the commission that referred to other capital accounts in the town. He outlined the differences between ongoing operating expenses and capital projects. He explained the reasons that departments have long range capital plans and expressed the opinion that HMC should have a capital plan for the Harbor Management Fund. The Treasurer noted that Harbor Management, like many other Town commissions and departments, because of their nature, have individual operating plans and budgets that are not part of the formal Town Budget. The Treasurer also noted that the Town through the voucher process,(i.e. all checks are approved by the 1st Selectman) has final review and signature authority for all HMC expenditures.
Treasurer Fish suggested that looking ahead 5 years, the HMC create a capital plan for expected significant non-recurring expenditures for Harbor Management projects. The Commission had several questions and agreed that this was a good idea and will discuss at their next regular meeting. The Commission had questions about the line items in the Harbor Management town budget as well.
Members of the Commission will attend Board of Selectman budget meetings in December/January to clarify line items in the town budget and a capital account for the Harbor Management Fund.
4. Adjournment: A motion to adjourn at 1:30 p.m. was seconded and passed.
Submitted: Gerri Lewis, Clerk
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