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TOWN OF OLD SAYBROOK Harbor Management Commission |
Meeting – April 9, 2007
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CALL TO ORDER
Chairman Ray Collins called the regularly scheduled meeting of the Old Saybrook Harbor Management Commission to order at 7:30 p.m.
ROLL CALL
Ray Collins, Chairman
Pete Fredrickson
Ross Byrne
Jim Mitchell
Earl Enrich
Gina Stillman
Dick Goduti
Michael Cronin, Town Counsel
CITIZENS WITH BUSINESS
Mark Newgarden’s letter was read into the minutes.
The Commission decided to send Mr. Newgarden a letter saying he is welcome to pay his $ 100 fee and to get back on the bottom of the list.
MINUTES OF THE PREVIOUS MEETING, MARCH 12, 2007
Motion- Ross Byrne moved to approve the March 12, 2007 Minutes, Dick Goduti seconded.
4-0-0 motion approved unanimously
APPROVAL OF BILLS
Ruth Hockert, clerk
Jim Mitchell, Deputy Harbor Master boat rental for 2007
Tom Klin, return of mooring permit fees
Ace Hardware
The Paint Shop
Connecticut Water Company
Department of Revenue Services
Robert Caron to be paid only if his position is filled
Motion- Ross Byrne moved to approve payment of the submitted bills, Pete Fredrickson seconded;
5-0-0 motion approved
FERRY ROAD DOCK
Michael Cronin asked by the First Selectman to get involved. There was a meeting between Mr. Pace, Mr. Cronin, Mr. Goduti and Mr. Collins. Since last week Michael Cronin has been in touch with DEP and the STEAP Grant individuals.
STEAP Grant procedures – They want a copy of the RFP and a set of plans reviewed by an engineer first. The Commission has not been following the procedure. There had been a request to waive the engineered plans, they consulted counsel and will not waive the engineering. One of the requirements is a statement by a bidding contractor there must be a statement of prevailing wage. These are reimbursement grants. The Town cannot sign a contract unless they commit to pay the full amount first and then the STEAP grant would reimburse. The Commission can use their funds without appropriation. Anything over the amount the Commission has available would have to go to the Board of Finance. Another requirement was that this application should perhaps have been sent to the Planning Commission. Michael
Cronin has to certify to the STEAP people that the Commission has all of the necessary permits and approvals in place. DEP has not yet responded to the last COP. If the dredging were to be part of the STEAP grant we would need a dredge permit. Michael will confirm the time frame to get the work done to be covered by the STEAP grant. Ross Byrne asked Michael Cronin whether the engineer contract had to go to bid and whether the chairman could act for the commission. No one has authority individually to sign anything without commission approval. The commission can authorize the selectmen to act for the commission.
Michael Cronin recommendations to move forward:
get a proposal from an engineering firm; get them to do engineered plans;
Motion – Ray Collins moved that after confirmation by town counsel that engineering firm fees are reimbursable under STEAP guidelines, a letter will go the Board Selectman recommending that they contract with Angus McDonald, Gary Sharpe Associates to develop engineered plans for the three phases of the Ferry Road dock project. (Sheathing, t dock replacement/repair and dredging); Pete Fredrickson
5-0-0 motion approved
North Cove
Dredge update – Selectmen have been corresponding with federal politicians. Ross Byrne will supply Jim Mitchell’s sounding records for the last 4 years to the Army Corp.
The portalets have been installed at Ferry Dock for this month and will be installed at North Cove for May 1.
Harbor/mooring update- the moorings are do on the dock for inspection this weekend.
Clothesline marina - Ray Collins calling DEP
HARBOR MASTER REPORT - NONE
DOCK MASTER REPORT - REVIEWED
CORRESPONDENCE – NONE
New Business
Knollwood Beach COP
David and Betsy Sams
Between the Bridges South
Island Cove marina is planning on putting all new mooring tackle and 15 moorings and Ragged Rock is putting in 15 moorings.
Old Business – none
Adjournment
MOTION – Gina Stillman moved to adjourn at 9:30 p.m.
Respectfully submitted,
Ruth Hockert, Clerk
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