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Randi Bradbury, Chairman, called the regular meeting to order at 7:30 p.m.
Members Present Members Absent
Randi Bradbury, Chairman Lisa LeMonte, Regular Member
Diane Aldi DePaola, Vice Chairman Tamara Miglio, Regular Member
Jeffrey Meotti, Regular Member Richard Peters, Alternate Member
Mark Carruthers, Alternate Member
Eugene Creighton, Alternate Member
Staff Present
Kim Barrows, Recording Clerk
- PUBLIC HEARINGS
- OLD BUSINESS
Fee Structures were discussed. The Historic District Commission is the only Land Use Board that doesn’t charge a fee for an application.
R. Bradbury asked Commission members to consider whether or not they would like to implement a fee structure, and to consider whether that fee should be the same for an application whether it’s a minor change to a property or a massive construction project on a property.
Commission members agreed to discuss a recommendation and then send a letter with recommendations to members and staff regarding the fee structure, and be prepared to make a determination at the next HDC meeting.
A. Overview of Process and Procedures
R. Bradbury thanked Kathy Noyes and Christine Nelson for the new binders, and she went over each tabbed section in depth, noting bigger binders are needed for all of the materials.
In discussing the booklet on the Certificate of Appropriateness, particularly the section on building materials on page 4, there was suggestion that the applicant should submit a list of building materials, and that the applicant should also bring in samples or pictures of those materials.
It was decided that a subcommittee of the HDC should be formed to review the regulations, by-laws, etc. of the booklet.
Another section that Commission members discussed was the Regulations section and the definition of a “structure.”
R. Bradbury asked Commission members to review the Regulations against the Statutes to look for redundancies and/or conflicts particularly in the Landscaping section. Questions and changes can then be e-mailed to R. Bradbury who will forward them to Attorney Michael Cronin for review.
R. Bradbury reviewed Public Hearing procedures and Freedom of Information Act materials, and she discussed potential conflicts of interest that can arise living in a small community noting that Commission members can recuse themselves from an application if necessary.
D. Aldi DePaola will work with Town Attorney Michael Cronin to revise the regulations and booklet by the September or October 2009 HDC meeting to have new materials ready for the annual meeting.
Commission voting procedures were discussed. R. Bradbury explained that the HDC currently has 5 regular members and 3 alternate members. A quorum of 3 is required, but only 5 people vote.
A. Meeting Minutes – September 18, 2008 and March 19, 2009
Commission members agreed to postpone approval of the minutes until Commission members present at those meetings are in attendance.
B. Correspondence
Commission members received a letter from William Phillips and Barbara Smith dated 5/7/09 re: the Mazzella property on 174 North Cove Road. R. Bradbury explained that the matter addressed in their letter does not fall under the HDC’s jurisdiction, and that their letter should be forwarded to the Land Use office.
R. Bradbury received an application in her mailbox from Bob and Barbara Welsh of 86 North Cove Road. She explained to Mr. Welsh that the application must be handled in accordance with the HDC regulations.
C. Committee, Representative & Staff Reports
None
MOTION: to adjourn the meeting at 8:51 p.m. until the next regularly scheduled meeting on Thursday, June 18, 2009 at 7:30 p.m. at the Old Saybrook Town Hall, 2nd Floor Conference Room; MOVED: E.
Creighton; SECONDED: Diane Aldi DePaola; IN FAVOR: R. Bradbury, D. Aldi DePaola, E. Creighton, J. Meotti, M. Carruthers; OPPOSED: none; ABSTAINED: none; APPROVED: 5-0-0.
Respectfully Submitted,
Kathleen Noyes for Kim Barrows, Recording Clerk
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