302 Main Street Old Saybrook, Connecticut 06475-1741
BOARD OF FINANCE MINUTES REGULAR MEETING DECEMBER 20, 2016 at 7:00 P.M. FIRST FLOOR CONFERENCE ROOM TOWN HALL |
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BOF Attendant Members Absent Members
David LaMay, Chairman Breck Lindley
Brad Thorpe, Vice Chairman
Tom Stevenson
Barry O’Nell
John O’Brien
Carol Rzasa
In Attendance
Carl Fortuna, First Selectman
Lee Ann Palladino, Finance Director
Don Lucas, Building Inspector
Larry Hayden, IT Director
Gerri Lewis, Clerk
Call to order
Mr. LaMay called the meeting to order at 7:00 PM
Pledge of Allegiance
Mr. LaMay led the Pledge of Allegiance.
Minutes:
A motion to approve the minutes of December 6, 2016 was made by Mr. Thorpe seconded by Mr. O’Brien and passed 6-0-0.
Municity Permitting Software Discussion; possible action:
A motion to discuss the Municity Permitting software was made by Mr. O’Nell, seconded by Mr. O’Brien and was so VOTED unanimously.
Mr. Lucas commented that the real improvement will expedite transactions in the office; save on staff at the window; will eliminate lost/misfiled field cards; notes sent directly to applicant from building inspector while in the field. He also noted that with a $5 increase on the base cost of Building Permits, an annual increase of $5,500 in building permit revenue would completely offset the annual $4,130 software maintenance charges plus provide an estimated $1,370 additional general fund revenue.
After a lengthy discussion of the software purchase for a total of $24,525 (see below)
Municity Software Purchase $17,960
Implementation/Training Services $3,500
Maintenance/Support/Hosting $1,796
CRCOG Implementation/Hosting $1,269,
the following motion was made:
A motion to close discussion was made by Mr. O’Nell, seconded by Ms. Rzasa and was so VOTED unanimously.
A motion to purchase the Municity Permitting Software from the Town’s capital non-recurring fund (municipal reserve fund) in the amount of $24,525 was made by Mr. Thorpe, seconded by Ms. Rzasa and was so VOTED unanimously.
Finance Director Report
No report. Ms. Palladino gave an update on the budget process.
Mr. LaMay thanked Ms. Palladino.
Selectman’s Report:
Selectman Fortuna noted the following:
- Currently in the interview process for an Accountant who will replace the retirement in the accounting office. Proper controls; savings; salary range is $52-$54K;
- Rebate of Grant monies: $35K CIRMA; $49,750 Making Places Grant;
- In Spring, a rebate from the JP Morgan P-card – approximately $12K;
- The Kate: Project; $168 retrofit; energy incentives: $108K Whelen Engineering; energy efficient portion is 95% complete;
- Two new heat pumps at Acton Library; roof almost finished; heat tape was put in the “crickets” on the Library roof and Park & Rec. roof;
- Re Turf field and Tennis courts: Approval of a $900 payment to contractor.
Mr. LaMay thanked Selectman Fortuna.
Liaison Reports:
WPCA: Mr. O’Nell noted that there will be a committee for policy study in January;
Police Commission: Mr. Thorpe note that the Police Commission approved 30 Tasers at the cost of $15K/yr. Their budget meetings are January 5, 2017 and January 10, 2017.
Public Comment:
None
Comments From The Chair:
Chairman LaMay read into the record an email he received from Tax Collector, Barry Maynard as follows:
I have approved the Motor Vehicle Supplemental bill file and loaded the information into Old Saybrook’s tax system this morning, Friday 12/15/2016. All looks in balance between the printed record and the electronic record. MVS bills will be delivered to the Post Office on/or about Monday, December 19, 2016. Beginning Balance of tax revenue from this file is $293,515.86.
Mr. LaMay thanked everyone for their attendance and asked for a motion to adjourn.
A motion to adjourn was made by Mr. Thorpe, seconded by Mr. O’Nell at 8:10 p.m. and so VOTED unanimously.
This meeting in its entirety was video taped and can be viewed on Town Website YouTube.
Submitted, Gerri Lewis, Clerk
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