302 Main Street Old Saybrook, Connecticut 06475-1741
BOARD OF FINANCE MINUTES REGULAR MEETING May 3, 2016 at 7:00 P.M. FIRST FLOOR CONFERENCE ROOM TOWN HALL |
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BOF Attendant Members Absent Members
David LaMay, Chairman
Brad Thorpe, Vice Chairman
Breck Lindley
Tom Stevenson
John O’Brien
Barry O’Nell (via telephone)
Carol Rzasa
In Attendance
Carl Fortuna, First Selectman
Lee Ann Palladino, Finance Director
Bob Fish, Treasurer
Larry Hayden, Director IT
Call to order
Mr. LaMay called the meeting to order at 7:00 PM
Pledge of Allegiance
Mr. LaMay led the Pledge of Allegiance.
Minutes
A motion to approve the minutes of April 5, 2016 was made by Mr. Thorpe, seconded by Ms. Rzasa and motion passed unanimously.
Treasurer Report
Mr. Fish passed out his report to the board. He noted that the expenditures are approximately as expected. The tax collections are at 100%. Lagging is the State of Connecticut. Mr. Fish called the board’s attention to the fund revenues year to date that he added to this report as requested. He noted that at the end of the year he projects a surplus.
Mr. LaMay thanked Mr. Fish.
Finance Director
Ms. Palladino presented the budget performance for Fiscal Year 2016 (“FY16”) through March 31, 2016. She stated that the FY16 budget currently stands at $15,221,312, up $57,795 due to appropriations made by the Board of Finance throughout the fiscal year. She specifically discussed an appropriation of $24,999 for the Tree Warden noting that it was recently added to the financial reports, but was appropriated in October 2015.
The municipal reserve fund did not change from last month and currently stood at $779,466. Capital expenditures to date totaled $315,864 or 69% of the yearly budget. Finally, Ms. Palladino discussed the four budget line items that had exceeded their full year’s budget allocation. The line items were Contingency, KHCAC, and Zoning Commission. The Engineering budget item will likely go over prior to the end of the year as it is close to full budget amount.
Ms. Palladino noted that the Town sold the 1984 Pierce Arrow Pumper firetruck for $2,000. Mr. Fortuna noted that the town had the truck on the market for over 10 months with no bids. The bid received was competitive with other on-line bids for similar era trucks. Ms. Palladino finished her remarks by giving an update on the capital asset report that was received from Industrial Appraisal, after it is reconciled, she will present it to the Boards of Selectmen and Finance. Discussion ensued about the policy for adding and removing capital assets.
Mr. LaMay thanked Ms. Palladino
Selectman Report
Selectman Fortuna reported that negotiations continue with Dispatchers and Police. He also discussed with the board the Transfer Station Study. He noted that this was through COG (Council of Governments) and the other towns that were interested are Durham-Middlefield and Haddam. They all have transfer stations and came up with a cost sharing arrangement. Total cost is $27K; OS $10k; Haddam $5K and Durham-Middlefield $12K. Mr. Fortuna talked briefly about the scope of work and the technical approach. He will email the hand-out from Anchor Engineering Services, Inc.
Ms. Lindley suggested putting $10K into the Board of Finance budget for similar studies of town departments. An exchange between Ms. Lindley and Mr. Fortuna ensued.
A motion by Ms. Rzasa to take the $10K from the off-budget Storm Water account, seconded by Mr. Thorpe for the Transfer Station Study was so VOTED unanimously.
Mr. O’Nell exited via phone at 7:45 p.m.
Additionally, Selectman Fortuna touched briefly on the following:
- Town Beach Pavilion bids and interviews.
- BAR Grant – Assessment Phase I report ready.
- RFP Coastal Resiliency Grant – 6 applications – 3 interviews.
- Meeting with Eversource to explore underground wires and get estimate.
- LED street lights – more on that later.
- Neighborhood Assistance Grant
Mr. LaMay thanked Mr. Fortuna.
Mr. LaMay reported that Chief Rankin had requested that $5k in the '15/'16 operating budget, which was earmarked for the purchase of SCBA bottles, and has not been spent, be moved into the fire department's capital reserve account which will be put toward the upgrade of SCBA bottles in the future. This will go on the May 17, 2016 agenda.
Public Comment
Comments:
- Will there be studies of other departments like the Transfer Station Study?
- Good idea to explore underground wires
This meeting in its entirety was recorded and CD in Town Clerk’s office.
A motion to adjourn was made by Mr. Thorpe, seconded by Ms. Lindley at 8:17 p.m. and so VOTED unanimously.
Submitted,
Gerri Lewis
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