302 Main Street Old Saybrook, Connecticut 06475-1741 BOARD OF FINANCE
MINUTES REGULAR MEETING AUGUST 18, 2015 7:00 P.M. First Floor Conference Room Town Hall |
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BOF Attendant Members Absent Members
David LaMay, Chairman Breck Lindley
Tom Stevenson Greg Gernhardt
John O’Brien Brad Thorpe, V. Chair
Barry O’Nell
In Attendance
Carl Fortuna, First Selectman
Bob Fish, Treasurer
Jan Perruccio, Superintendent of Schools
Julie Pendleton, Director of Finance and Facilities
Mr. LaMay called the meeting to order at 7:00 p.m.
Mr. LaMay led in the pledge.
III. MINUTES 7/21/15
A motion to approve the minutes of July 21, 2015 was made by Mr. O’Nell, seconded by Mr. O’Brien and was so VOTED unanimously.
IV. BOARD OF EDUCATION
Superintendent Perruccio spoke briefly on the following:
- Track is going down and should be finished in approximately 3 weeks;
- Ribbon cutting will be week of 9/21;
- Goodwin windows are going in; masonry done; heating units are in;
- Roof is being worked on during weekends;
- Turf field continues to be coming closer to an end;
Mr. Stevenson inquired about pictures, documentation noting that there was no “Clerk of the works”. Ms. Perruccio reported that there are pictures and documentation on town website. She also noted that the architect was acting in place of clerk of the works. Mr. Stevenson noted that he would like to see a power point presentation when all is done.
- Tennis Court: some issues; contractor very cooperative; will be finished on time;
- Mr. Suttman interim principal at retirement of Goodwin Principal Brown;
V. FINANCE DIRECTOR REPORT-NONE
VI. NEGLECTED CEMETERY ACCOUNT GRANT $2,000:
Mr. Fortuna presented information on the grant from OPM. He noted that he hadn’t decided on which cemetery the appropriation would be used.
A copy of this grant can be seen in the Selectman’s Office.
A motion to appropriate $2,000. for the Neglected Cemetery Account Grant was made by Barry O’Nell, seconded by Mr. O’Brien and was so VOTED unanimously.
VII. TREASURER REPORT
Mr. Fish noted that general government expenditures appear high because of early requirements, as happens each year. In particular, the entire 4295 line item of $655,000 has been transferred to the Municipal Reserve Fund and other Non-budget accounts.
Bonded Indebtedness payments also look high at this time of the year because many of our bond payments have been deliberately scheduled for July and August.
Mr. Fish noted that total taxes collected so far include the advanced revenue received before June 30 and the tax receipts of July 31. Tax collections are running slightly ahead of last year. He noted that there are never any State of CT payments in July. Mini golf revenue is setting records.
Mr. O’Brien inquired about the BOF’s responsibility to the public about the usage, restrictions on the non-budget accounts. Mr. Fish reported that they have the right to question the covenants and restrictions that are on the money in these accounts. He noted that money comes from other than taxation. He noted for instance, that Y&FS is unique in that they get paid from insurance.
Mr. Fish also brought to the attention of the board that he prepares a GASBY 54 every year which is all non-budgeted items. He told the board that he would be happy to go over these accounts.
Mr. LaMay thanked Mr. Fish.
VIII. SELECTMAN REPORT
Mr. Fortuna discussed briefly the BOS recommendation to the BOF, payment to the Harbormaster out of the Harbor Management fund.
A motion to appropriate $3,000 out of the Harbor Management fund for payment to the Harbormaster as recommended by the Board of Selectman was made by Mr. O’Brien, seconded by Mr. LaMay was so VOTED unanimously.
Mr. Goduti, representing the Harbor Management Commission, spoke about the cooperation between the Board of Selectman, Board of Finance and the Harbor Management Commission.
He handed out to the board information with regard to the purpose of providing assistance to the Town’s Marine Patrol. It covered wording taken from the State Legislation; Harbor Management Plan; Town Charter; and Town Code. He explained in detail the background of these items with regard to an appropriation from the Harbor Management Fund.
Mr. LaMay thanked Mr. Goduti.
Mr. Fortuna reported briefly on the following:
- Tree situation in town specifically in Indian Town;
- Eastpointe preconstruction meeting; ground breaking right after Labor Day;
Mr. LaMay inquired about someone keeping an eye out for the cemetery; Mr. Fortuna noted that there was archeological testing to make sure there were no issues with graves.
- The Kate website;
- Sea Level Rise presentation at 9/15 meeting;
- Brownfields Assessment: starting Phase I
- Coyote and dog issues;
Mr. Stevenson inquired as to when the departments over budget are coming in to BOF meeting. He also inquired about the WPCA in front of high school. Mr. Fortuna reported that they were digging test holes with regard to a possible community septic system in Indian Town.
Mr. LaMay thanked Mr. Fortuna.
IX. PUBLIC COMMENT - none
X. CHAIRMAN’S COMMENTS: Mr. LaMay noted that if anyone on the board wanted to observe the negotiations at Board of Education meeting, they are welcome to go on 8/19 at 6:30 pm.
These minutes are recorded in their entirety on CD in the Town Clerk’s Office.
XI. ADJOURNMENT
Motion to adjourn was made by Mr. O’Brien and seconded by Mr. O’Nell at 8:03 p.m.
Submitted:
Gerri Lewis, Clerk
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