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BOF Minutes 07/15/2014
        302 Main Street  Old Saybrook, Connecticut 06475-1741
        

                                            BOF MINUTES
                                                   REGULAR   MEETING
                                                 JULY 15, 2014 7:00 P.M.
                                                 First  Floor Conference Room
BOF Attendant Members           Absent Members                  
David LaMay, Chairman                   Greg Gernhardt
  Brad Thorpe, V. Chairman             
        Tom Stevenson                                      
         Barry O’Nell
        John O’Brien
        Breck Lindley

        In Attendance
         Carl Fortuna, First Selectman
         Bob Fish, Treasurer
        Lisa Carver, Finance Director
        Jan Peruccio, Superintendent of Schools
        Julie Pendleton, Finance Director
        Michael Spera, Chief of Police
        Steve Mongillo, WPCA Director
        Gerri Lewis, Clerk
 
  • CALL TO ORDER
Mr. LaMay called the meeting to order at 7:00 p.m.

  • PLEDGE OF ALLEGIANCE
Mr. LaMay led in the pledge.  

III.    MINUTES
        A motion to approve the minutes of June 17, 2014, was made by Mr. O’Nell, seconded by Mr. Thorpe and motion passed 6-0-0.

IV.    PUBLIC COMMENT
        Mrs. Maynard thanked the Board of Finance for taking The Preserve to a public meeting.

IV.   BOARD OF EDUCATION REPORT
        Ms. Peruccio gave a brief update to the Board:
  • In closing out the 2013-2014 budget year, noted that BOE would be returning $45K back to town;
  • Transportation out to bid;  M&J won bid; contract is 5 years;
  • Looking at bus routes;
  • Regarding Turf field; Tennis Courts; Track;  site work; digging and moving top soil has begun; looking at September/October for finish;
Mr. O’Brien inquired re accounting costs of insurance and salaries.  It was noted by Ms. Pendleton that the past year certified staff salaries and insurance: $11,239,757;  he also inquired re medical costs:  total medical $2,510,965.
Mr. LaMay thanked Ms. Peruccio and Ms. Pendleton.

V.       WPCA REPORT
        Mr. Mongillo touched on the following for the Board.  He noted that he’s been at his present position 9 months:
  • Looking at job descriptions; program issues;
  • Assessed 200 plus homes;
  • Phase 1 will be completed October;
  • Recently submitted paperwork for Phase 2.
  • AT Systems are more expensive;
  • Soft costs budget;
  • Operating budget;
  • Education and cluster meetings;
Mr. Mongillo passed out  a tracking sheet of the Clean Water Fund Program and a payments summary sheet.  These figures and information can be seen in the WPCA Office at the town hall.

Mr. Stevens inquired re reducing legal fees; issues with increasing water levels;  Mr. O’Nell inquired about the soft costs.  He noted that there are so many questions that are going unanswered.

VI.     TREASURER REPORT
        Mr. Fish passed out the General Fund Operating Budget as of June 30, 2014.  He noted the expenditures including carryover for roads & sidewalks; State of Connecticut revenues and Special Ed excess costs.  He offered to answer questions on the budget line items. Mr. Fish answered and the board discussed several line items.  Mr. Fish also passed out to the board, a net assets per capita chart as of June 30, 2013, for 15 towns including Old Saybrook showing population, net assets per capita and the FY 13/14 mill rate and a second chart of financial condition comparison.  These charts can be seen in the Treasurer’s Office.

Mr. LaMay thanked Mr. Fish.

VII.    FINANCE DIRECTOR REPORT
        Ms. Carver reported on the following:
  • Working on figures for the fiscal year close;
  • Keeping a close eye on accounts payable;
  • Union Contracts;
  • Police and Support Union settlement;
  • Health Plans;  plans for retirees;
  • Out to bid for life insurance;
  • Year end review of P-Card;  Mr. Stevenson inquired who is in receipt of that bill;
Mr. LaMay thanked Ms. Carver.

V.      SELECTMAN REPORT
        Mr. Fortuna reported on the following:
  • Elm Street paving carry-over;
  • Police and Support Union settlement; Police have a high deductible health plan;
  • AFSME settlement;
  • Supervisor’s Contract;
  • Applied for $200K Brownfield’s Grant; will allow us to complete Rte. 1 East;
  • East Pointe filed paperwork with Zoning;
  • Spending approximately $5K to smooth sidewalks to Saybrook Point;
  • The Preserve; house on Bokum Road will be transferred to town; town will sell;
Mr. LaMay thanked Mr. Fortuna.

V.      LIAISON REPORTS
WPCA:  Mr. O’Nell reported that people are still not getting answers and concerned with the soft costs.

Mr. LaMay thanked Mr. O’Nell.

Chairman’s Comments:

Chairman LaMay noted that he would like to invite Historic District Commission to discuss the guard rail on North Cove Road and also Christine Nelson to discuss the benches.

Motion to adjourn made by Brad Thorpe and seconded by Mr. Stevenson  at 9:28 p.m.

This meeting was recorded in its entirety and is on CD in the Town Clerk’s office.

Submitted:

Gerri Lewis, Clerk