302 Main Street Old Saybrook, Connecticut 06475-1741
BOF MINUTES REGULAR MEETING APRIL 1, 2014 7:00 P.M.
First Floor Conference Room |
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BOF Attendant Members Absent Members
David LaMay, Chairman Barry O’Nell
Brad Thorpe, V. Chairman
Tom Stevenson
Breck Lindley
John O’Brien
Greg Gernhardt
In Attendance
Carl Fortuna, First Selectman
Lisa Carver, Finance Director
Bob Fish, Treasurer
Michael Spera, Chief of Police
Larry Bonin, Public Works Director
Gerri Lewis, Clerk
Mr. LaMay called the meeting to order at 7:00 p.m.
Mr. LaMay led in the pledge.
Two members of the public spoke of their support of the Old Saybrook Police Department.
IV. MINUTES
A motion to approve the minutes of March 4, 2014 was made by Mr. Thorpe, seconded by Ms. Lindley and motion passed unanimously.
A motion to approve the minutes of March 12, 2014 was made by Mr. Thorpe, seconded by Ms. Lindley. Mr. O’Brien asked that the minutes include that WPCA will be invited to another meeting after budget discussions. Motion passed unanimously.
A motion to approve the minutes of March 18, 2014 was made by Mr. Thorpe, seconded by Ms. Lindley. Motion passed with two abstentions.
A motion to approve the minutes of March 25, 2014 was made by Mr. Thorpe, seconded by Mr. Stevenson; it was noted that Mr. Gernhardt was absent. Motion passed unanimously.
V. TREASURER REPORT
Mr. Fish passed out the General Fund Operating Budget for fiscal year 2013/2014, ending February, 2014. He noted that we were right on schedule with expenditures, and we are in great shape with revenues including State of Connecticut.
Mr. Fortuna suggested $70K be put in the reserve account for contingency line item for Heart & Hypertension payments.
Mr. LaMay thanked Mr. Fish
VI. MANAGEMENT LETTER TO AUDITORS
Mr. Fortuna noted his responses to auditors. A draft was handed out to the Board of Finance and included are the following: Computer System Security; Disaster prevention and Recovery; Accounting Policies and procedures Manual; Recording of BOE Capital Assets; Capital Project Authorizations; Demographic Data; Payroll; Journal Entries; Personnel; Flextime Accrual; Employee Services; Check Request Authorization; Fire Pension Tabulation Sheets.
VII. FINANCE DIRECTOR
Ms. Carver noted that the proposed budget will be in the Harbor News in the April 17th edition. She also noted that the Personnel Handbook is finalized and ready to present to the Board of Selectmen.
VI. SELECTMAN REPORT
Mr. Fortuna reported on the following:
- Public Hearing on Budget will be April 6th at the Middle School;
- Handbook is finanized;
- Parks and Recreation Director description is posted internally by Parks & Recreation Commission who will do the hiring;
- Demolition on the old police department will start April 2nd;
- Negotiations with AFSME;
- Applied for a STEEP Grant;
- Applied for a grant for North Main Street; spoken to engineers to widen road so can connect to Main Street; sidewalks; we will gain 10 parallel parking spots;
- EDC seminar
Mr. Stevenson inquired regarding the Westbrook Train Station and its effect if any on parking in Old Saybrook. Mr. LaMay inquired if there was any movement on vacant building in town. Mr. Stevenson also inquired regarding Ferry Dock. Mr. LaMay also inquired regarding trains on Bokum Road.
VII. BUDGET DISCUSSION
Discussion ensued as follows:
Mr. O’Brien felt that the per capita increase in the budget was high. He felt we should be looking for reductions in the Police Budget and the Board of Education budget. Mr. Stevenson inquired regarding the out buildings at school and Fall enrollment. He also inquired regarding an action plan for Public Works for services after storms. It was noted that the “Special Projects Coordinator” works 12 hours in Accounting and 7 hours in the Selectman’s Office.
A motion was made by Mr. Stevenson, seconded by Mr. O’Brien to put $25K in the Capital Budget for a vehicle for the Building Inspector. MOTION DID NOT PASS.
A motion was made by Mr. LaMay, seconded by Mr. Thorpe to decrease the debt service in the Board of Education budget by $18,793.00. MOTION PASSED unanimously.
A motion was made by Mr. Thorpe, seconded by Ms. Lindley to correct the clerical change in the budget. MOTION PASSED unanimously.
VII. COMMENTS FROM THE CHAIR
Mr. LaMay noted the following meetings:
April 7th………..Public Hearing on Budget at Middle School
April 9th………..special meeting
April 15th………regular meeting
Mr. LaMay told the board that he will be looking for recommendations / motions if members wanted to increase or reduce any departments’ budget requests.
A complete recording of this meeting is on CD in the Town Clerk’s Office.
IX. ADJOURNMENT
A motion to adjourn was made by Mr. Thorpe at 8:56 p.m. and seconded by Ms. Lindley and it was so voted unanimously.
Submitted:
Gerri Lewis, Clerk
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