302 Main Street Old Saybrook, Connecticut 06475-1741
BOF MINUTES REGULAR MEETING MARCH 4, 2014 7:00 P.M. First Floor Conference Room |
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BOF Attendant Members Absent Members
David LaMay, Chairman
Brad Thorpe, V. Chairman
Tom Stevenson
Breck Lindley
John O’Brien
Barry O’Nell (via phone)
Greg Gernhardt
In Attendance
Carl Fortuna, First Selectman
Lisa Carver, Finance Director
Bob Fish, Treasurer
Heather McNeil, Director Y&FS
Michelle VanEpps, Library Director
Ray Allen, Assistant Director Park & Recreation
Michael Spera, Chief of Police
Gerri Lewis, Clerk
Mr. LaMay called the meeting to order at 7:00 p.m.
Mr. LaMay led in the pledge.
None
IV. APPROVAL OF MINUTES 2/18/2014
Mr. LaMay asked for a motion to approve the minutes.
A Motion was made by Mr. Thorpe and seconded by Mr. O’Brien to approve the February 18, 2014 minutes. Motion passed with 2 abstentions.
V. YOUTH AND FAMILY SERVICES BUDGET DISCUSSION
Ms. McNeil was present to answer any questions that the board had on the Youth & Family Services budget. Ms. McNeil apprised the board of the request for increase of hours rather than a grade increase for the Social Services Coordinator. She then discussed the duties of the Social Services Coordinator. Ms. Lindley requested statistics from the Social Services Director and interior maintenance; she also inquired regarding grants and reimbursement from the State. Mr. Stevenson inquired about jobs; vehicle reimbursement and professional development credits; Mr. O’Brien inquired about applications for tax relief; Mr. Thorpe inquired about oil to gas savings and revenue; Mr. Gernhardt noted the grant revenue of $48K.
Mr. LaMay thanked Ms. McNeil for attending the meeting.
VI. PARKS AND RECREATION BUDGET DISCUSSION
Mr. Allen noted for the board that the Parks & Recreation budget was down $2,500. for the 2014-2015 fiscal year. He noted that the building is open 72 hours per week and that the revenue is approximately $180K. Mr. LaMay inquired regarding fees; Ms. Lindley inquired regarding revenue from mini golf which is $110k - $125K/ annually; she also inquired of the Maple Avenue field. Mr. O’Brien inquired regarding facility attendants; contractual lawn service and Pavilion rental. Mr. Stevenson inquired regarding use/payment of cell phones; maintenance of parks; and the website.
Mr. LaMay thanked Mr. Allen for attending the meeting.
VII. ACTON LIBRARY BUDGET DISCUSSION
Ms. VanEpps passed out chart information to the board with regard to library visits per capita; program attendance per capita; reference questions per capita; circulation per capita; print material circulation per capita; visual material circulation per capita; and audio material per capita; all for the fiscal year 2013.
Ms. VanEpps answered questions from the board. Mr. O’Nell inquired regarding hours open; Mr. LaMay inquired about the custodial staff; roof problems and carpet cleaning. Mr. Thorpe inquired regarding the elevator; carpet; H-VAC; Copier; building/grounds maintenance; Mr. Stevenson inquired regarding Friends of the Library; volunteers; overdue books and CD’s.
Mr. LaMay thanked Ms. VanEpps for attending the meeting.
VIII. TREASURER REPORT
Mr. Fish passed out the General Fund Operating Budget for fiscal year 2013/2014, ending February 28, 2014. He noted that the State of Connecticut revenues were coming in higher than expected. He discussed briefly the Municipal Revenue Sharing and answered questions on the budget line items.
Mr. LaMay thanked Mr. Fish
IX. SELECTMAN REPORT
Mr. Fortuna discussed the following budget items:
- Mr. Fortuna asked for 3 wage increases:
a. $5K for Finance Director;
b. Increase in hours for Economic Development Director;
c. Tree Warden increase to $5,000;
- Increase in Capital non-recurring fund to $300K
- Increase Fire Department Sinking Fund from $125K to $150K
- Proposal of $40K for Public Works Sinking Fund
- Health Insurance costs up $100K; discussion of HSA’s;
- Pension payments up $66K; $43K is Fire Department; Mr. Gernhardt inquired as to how the Pension Fund works;
- General Government up 4% not including new debt service; Mr. LaMay inquired regarding the mill rate increase and CRAHD; Mr. Stevenson inquired about Mr. Hayden, IT personnel.
Mr. LaMay thanked Selectman Fortuna.
X. COMMENTS FROM THE CHAIR
Mr. LaMay noted that he has earmarked every Wednesday for special meetings on the budget, in addition to the regular meetings. He encouraged the board to request any departments they wished to see before them. Coming up will be the OSPD; Public Works; WPCA; and the BOE.
XII. ADJOURNMENT
A motion to adjourn was made by Mr. Thorpe at 9:03 p.m. and seconded by Mr. Stevenson and it was so voted unanimously.
This meeting in its entirety is recorded on disc in the Town Clerk’s Office.
Submitted: Gerri Lewis, Clerk
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