302 Main Street Old Saybrook, Connecticut 06475-1741
BOF MINUTES REGULAR MEETING OCTOBER 2, 2013 7:00 P.M. First Floor Conference Room |
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BOF Attendant Members Absent Members
David LaMay, Chairman Derrik Kennedy
Brad Thorpe, V. Chairman
Barry O’Nell
Tom Stevenson
John O’Brien
Breck Lindley (via phone)
In Attendance
Carl Fortuna, First Selectman
Lisa Carver, Finance Director
Bob Fish, Treasurer
Gerri Lewis, Clerk
Mr. LaMay called the meeting to order at 7:00 p.m.
Mr. LaMay led in the pledge.
None
IV. APPROVAL OF MINUTES 9/17/13 and 9/24/13 Mtgs.
Mr. LaMay asked for a motion to approve the minutes.
A Motion to approve the September 17, 2013 minutes was made by Mr. Thorpe and seconded by Mr. O’Nell.
Discussion: Mr. O’Brien noted that there were, at that time, 2 Resolutions, not 3.
Motion as amended passed: 6-0-0.
A Motion to approve the September 24, 2013 minutes was made by Mr. Thorpe and seconded by Mr. O’Brien.
Motion passed: 6-0-0.
V. BOARD OF EDUCATION REPORT
None
VI. TREASURER REPORT
Mr. Fish discussed the General Fund Operating Budgets Fiscal Year 20/13/2014 ending September 30, 2013, noting that local revenue was down about 10% due to no revenue from the mini golf course, but that the State of Connecticut was coming in 3% better this year.
Mr. LaMay inquired about tracking municipal department’s revenue. Mr. Stevenson inquired about the Engineering fund expenditures and also expenditures for Saybrook Point. He also inquired about the K-9 subsidy program.
Mr. Fish gave the BOF a memo concerning additional transfers for FY 2013. He explained that as part of the audit process for Fiscal Year 2013, the check register for July and August 2013 is reviewed to see if any of the expenditures should have been booked as payables and recorded in Fiscal Year 2013 rather than Fiscal Year 2014. As a result of this review, additional adjustments were made to accounts payable after the Board of Finance made its transfers at its August 6, 2013 meeting. The additional transfers are needed to close out Fiscal Year 2013 expenditures. After a short discussion, Treasurer Fish offered to do a workshop on non-budget accounts.
Mr. LaMay asked the board for a motion with regard to these expenditures.
A motion to approve the additional transfers to close out FY 2013 expenditures was made by Mr. Thorpe and seconded by Mr. O’Brien. Motion passed 6-0-0.
Mr. LaMay thanked Mr. Fish.
VII. FINANCE DIRECTOR REPORT
Ms. Carver noted the following:
- Continue to work on Annual Report; Mini golf is on cover;
- Working with Larry Hayden on website;
- On panel for EDC Director; Salary is $25K/yr. for this part time position;
- New lease for copier in January; (lease is $150/mo less)
Mr. LaMay thanked Ms. Carver.
VIII. SELECTMAN REPORT
Mr. Fortuna touched upon the following:
- Middlesex Community College continues its serious interest for a spot in town;
- Discount Prescription Drug card: $22K usage;
- Met with CIRMA re theft “fine art” coverage;
- DOT will hold PH on 10/16/13 re additional parking by train station; Middle School Auditorium 7:00 p.m.;
- Fire Department putting out bid specs for new “Pumper”; bid opening will be 11/16; there is $175K in sinking fund toward fire truck;
- Re police car financing: William Howard, Esq.; Middletown will take a look at this; Mr. Howard is town attorney for Killingworth; Mr. O’Nell will communicate from BOF;
- Will pre-pay unleaded gas for balance of year at $3.23 plus tax.
Mr. LaMay thanked Mr. Fortuna for his report.
Mr. O’Brien reported that equipment parts for the Town Garage have been ordered but haven’t come in yet. Mr. Stevenson noted that Westbrook is putting up a new Town Garage as well. Mr. Stevenson inquired of Route 1 East. It was noted that Tractor Supply building was moving quickly.
Mr. Fortuna noted that he received a letter from DEEP to DOT re Bokum Road. DOT will be bonding the clean-up of Bokum Road.
IX. COMMENTS FROM THE CHAIR
Mr. LaMay thanked everyone for their attendance. He noted that the Referendum will take place on October 10th, 2013, 12:00 – 8:00 p.m. at the High School.
X. ADJOURNMENT
A motion to adjourn was made by Mr. Thorpe at 8:07 p.m. and seconded by Mr. Stevenson and it was so voted unanimously.
Submitted:
Gerri Lewis, Clerk
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