302 Main Street Old Saybrook, Connecticut 06475-1741
BOF MINUTES REGULAR MEETING JULY 16, 2013 7:00 P.M. First Floor Conference Room Town Hall |
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BOF Attendant Members Absent Members
David LaMay, Chairman Derrik Kennedy
Brad Thorpe, V. Chairman
Barry O’Nell
Tom Stevenson
John O’Brien
Breck Lindley
In Attendance
Carl Fortuna, First Selectman
Bob Fish, Treasurer
Michael Spera, Chief of Police
Gerri Lewis, Clerk
Mr. LaMay called the meeting to order at 7:02 p.m.
Mr. LaMay led in the pledge.
- PUBLIC COMMENT - None
- APPROVAL OF MINUTES 6/18/13 Mtg.
A Motion to approve the June 18, 2013 minutes as presented was made by Mr. O’Nell and seconded by Mr. Thorpe. Ms. Lindley abstained. Motion passed: 5-0-1
- INVESTMENT POLICY STATEMENT ADOPTION - ACTION REQUESTED
Mr. Fish discussed the “Delegation of Authority” changes that the board had requested.
A Motion to adopt the Investment Policy Statement as presented was made by Mr. Thorpe and seconded by Ms. Lindley and was so voted unanimously.
Mr. Fish also noted that the auditors will be auditing statements soon. He also noted that the contract for this year is $45,200. Mr. Fish reported that the fund balance is in good shape and that there is still approximately a half million in payables due.
- SAYBROOK POINT PEDESTRIAN BARRIER APPROPRIATION ($47,150) ACTION REQUESTED
Chief Spera reported that the Hurricane Sandy project is out to bid. Four hundred thirty feet fencing was washed away. Replacement has to be up to current codes and standards. The bid came in at $47,150.
A Motion to move the appropriation of $47,150.00 to town meeting was made by Mr. Thorpe and seconded by Ms. Lindley. Mr. Stevenson was concerned about awarding the contract to the same company without seeing the performance of the first project. Chief Spera reported that the next lowest bid came in at $65,000. The motion passed unanimously.
- JAG GRANT APPROPRIATION ~($29,896) ACTION REQUESTED
Chief Spera noted for the Board that the police department gets this grant every 2 – 3 years. The intent, at this time, is to use the money for a vehicle. He requested the Board to allow the process to go forward to a town meeting. He explained that this is a Federal Justice Assistance Grant which funding amounts are derived from a federal formula. The purchase of a patrol vehicle is allowed under the program guidelines. Equipment to outfit the vehicle will be funded through donations and the Department’s operating budget.
Mr. O’Brien asked if this would increase the fleet size and could the money be used for other than police cars. Chief noted that this would not add to the fleet; but would replace “troubled” vehicles and yes, the money could be used to retrofit vehicles. Chief Spera noted that this was an opportunity to purchase a much needed vehicle. Mr. LaMay asked if this money was received every year. Chief Spera noted that it is received every 2 – 3 years. Mr. Stevenson asked if this was going to replace the canine vehicle to which Chief Spera answered in the affirmative. Mr. O’Nell questioned “donations” to the police department and the timing of the Town Meeting. Mr. Fortuna noted that the town meeting would be within a
month.
A Motion to move the JAG Grant Appropriation of $29,896.00 to town meeting was made by Mr. Thorpe and seconded by Ms. Lindley. Motion passed: 5-1-0. Mr. O’Nell opposed.
- SMALL BUSINESS ENERGY ADVANTAGE PROGRAM APPROPRIATION ($91,065.90) ACTION REQUESTED
Mr. Fortuna reported on the Small Business Energy Advantage Program. He noted that Don Dobson solicited an energy audit through CL&P. He handed out to the Board a chart of savings measures from this project. Mr. LaMay asked if we would get credit from the State. Mr. Fish noted that we will see big savings after summer. This program/chart can be seen in the Selectman’s Office.
A Motion to move the Small Business Energy Advantage Program appropriation $91,065.90 to town meeting was made by Mr. Thorpe and seconded by Mr. Stevenson and was so voted unanimously.
- TOWN GARAGE APPROPRIATION FOR ELECTRICAL WORK FROM UNDESIGNATED FUND BALANCE ($56,828.81) ACTION REQUESTED
Mr. O’Nell noted that this work should have been in the budget that was approved for this 13-14 year and questioned why it wasn’t brought to the BOF at that time. Ms. Lindley questioned why this wasn’t brought to the BOF during the budget season that was already approved for this year. Mr. Stevenson asked if the Fire Marshall and the Building Inspector had signed off on the project to which the reply was yes. It was discussed whether this could be tabled until the August meeting. Mr. Fortuna noted that Majestic Electric was already awarded the work.
A Motion to approve the town garage appropriation for electrical work from undesignated fund balance (56,828.81) was made by Mr. LaMay and seconded by Mr. Stevenson. Mr. O’Nell, again, asked why this wasn’t brought before the Board during budget discussions. Ms. Lindley noted that she would like to see a plan. Mr. Thorpe suggested that Mr. Bonin come to the August meeting. Mr. LaMay noted that he would ask Mr. Bonin to attend the August 6, 2013 meeting. Motion passed: 5-1-0. Mr. O’Nell opposed.
- PUBLIC WORKS SIDEWALK / ROAD RESURFACING CARRY OVER REQUEST ( $132,221.45 ) ACTION REQUESTED
It was noted that Elm Street involves the Amtrak Bridge. Amtrak has a RR liability training program and the public works employees took a class online. The paving was held up because of the weather.
A Motion to approve the carry over request was made by Mr. Thorpe and seconded by Ms. Lindley. Mr. O’Nell asked if this paving would address the flooding under the Elm Street Bridge. It was noted that it would only help it drain better. Motion passed unanimously.
- FINANCE DIRECTOR REPORT - None
- SELECTMAN REPORT
Mr. Fortuna touched briefly on the following subjects:
- The Preserve
- Middlesex Community College
- Storm Irene and Storm Sandy – 100% reimbursement
- WPCA Program Manager
- LIAISON REPORTS
Mr. O’Nell reported on WPCA. He noted that the residents are still complaining. There is no program manager. Who is in charge, etc.
Mr. LaMay thanked everyone and noted that he will sign the auditor’s contract dated 6/30/2013.
A Motion to adjourn at 8:26 p.m. was made by Mr. Thorpe and seconded by Mr. Stevenson and was so voted unanimously.
Submitted:
Gerri Lewis, Clerk
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