Town of Nottingham
Selectmen’s Meeting
October 25, 2010
6:31 PM, Chair Bock opened the meeting and asked all those present to stand for the Pledge of Allegiance.
Members Present: Peter Bock, Gary Anderson, Mary Bonser
Guest: Brian Stucker, Cable Franchise Renewal Advisory Committee Chair
Others: Charles Brown, Town Administrator; Traci Chauvey, Recording Secretary
ADMINISTRATIVE BUSINESS
Chair Bock acknowledged Mr. Stucker and invited him to the mic. Mr. Stucker indicated that he had come to give the selectmen an update on the contract renewal process. He reported that Comcast had indicated they will not sign a contract containing a clause with reference to comcast being responsible for the construction cost of Stevens Hill Road. Mr. Stucker made a motion at the last hearing to remove Section 3.1.F from the proposed contract. The motion failed with a vote of 2-3. Mr. Stucker and Mr. Case voted in favor. Comcast is aware of the vote and they are not happy. The committee has requested a 40 day extension as the current extension expires November 15 and was informed that Comcast will get back to them. Chair Bock thanked Mr. Stucker and the committee for their
efforts and energy on this project, acknowledged the ramifications of not having this service and the issues, complexity and ramifications of the Stevens Hill Road issue. It was the consensus of the Board that the contract now lies with the selectmen. The selectmen would like Mr. Brown to contact an attorney right away. They would like a clean copy of the proposed contract. They will put the committee on an upcoming agenda for a final recommendation and make the decision right away as to whether or not they will follow that recommendation.
There was discussion around the proposed warrant from the committee. Ms. Bonser felt the warrant was good to go, with the approval of the attorney. Mr. Brown received two draft copies from Mr. Stucker and has done a little rewording, such as including the RSA. Mr. Stucker noted that the committee's only concerns were the wording for the surplus money in the funds account and the mention of a committee which does not exist at this time. There was discussion around the funds account. The selectmen determined that it would be better to set up a revolving account for these funds instead of a special revenue account. A revolving account would not need to go before town meeting each time funds need to be expended.
The selectmen decided coverage for Election Day; Mr. Anderson will cover the morning, Chair Bock will cover mid-day, and Ms. Bonser will cover the end of the day.
Chair Bock asked for a run down of election happenings. Mr. Stucker reported that Election Day is November 2. Polls will be open from 8:00 AM to 7:00 PM. There is still a need for ballot clerks on the republican side. Anyone interested may contact Mr. Stucker at (603) 686-9058 or by e-mail at bkstucker@comcast.net. Elaine Schmottlach is handling ballot clerks on the democrat side of elections. Mr. Stucker indicated that Ms. Schmottlach is all set with the number of ballot clerks. He would like to
have the ballot clerks working two hour shifts. The position pays $7-$8 per hour. Currently they are scheduled for four hour shifts. Mr. Stucker plans to set up Monday
beginning at approximately 2:00 PM and tear down Wednesday. He is looking for volunteers to assist with this. The Community Church will be providing food on this day. Sign holders will be moved slightly from where they are used to standing to accommodate open offices in the town hall. Mr. Brown informed everyone that the Town Clerk's office is not opened on Election Day. Mr. Stucker informed everyone that ballots arrived today and the ballot machine will be tested tomorrow beginning at approximately 5:15 PM. This process takes about an hour and everyone is welcome.
There were thanks all around. Mr. Stucker stepped down and left the meeting.
Chair Bock inquired about department reports. Mr. Brown made the following announcements and department reports:
- The Chief of Police is continuing the process of hiring. Conditional offers have been made to two candidates.
- The fire chief is also in the process of hiring. Interviews are taking place. They hope to have the candidates down to two shortly.
- No report from the road agent. He is getting ready for winter. Paving is all done for the season.
- November 2, the Recycling Center will move to winter hours. They will be open Tuesday-Saturday, 9:00 AM – 5:00 PM. This is for safety reason. Regular schedule will go back into effect on April 5, 2011.
- The town had received notice from Mill Pond Dam owner of an abnormal lake drawdown and will hold a public information meeting in accordance with RSA 482:13 on Wednesday, November 3, 2010 at 7:30 PM in conference room #1.
- Household Hazardous Waste Day is scheduled for October 30, 10:00 AM – 2:00 PM in Raymond.
- No report from the building inspector.
Chair Bock inquired about the discussion with Ms. Horvath at the last meeting. He was informed that Mr. Brown is still awaiting a response from the attorney on the contract presented from Hoyle, Tanner & Associates. Chair Bock noted for the record that he fully supports this process.
There was a brief discussion around the budget. Ms. Bonser noted they are scheduled for a first draft meeting with the Budget Committee a week from Thursday. Mr. Brown reported that the budget process is moving slow this year. He does not have anything from the town clerk, yet, and the supervisors have indicated changes.
Mr. Brown reported the town has received the state's portion of FEMA funds, $75,400 for Mill Pond Bridge. They received over $408K in grant money.
Chair Bock informed the public that a special meeting is being held tomorrow between the selectmen, the board of assessors and the assessing firm, Commerford, Nieder and Perkins to discuss CNP's process. The meeting will be televised, however, he was hoping for an attending audience. Mr. Brown noted that his big question is what is being recommended for overlay.
Mr. Brown informed the selectmen that he has received a prospective deed list from the tax collector. He will get recommendations to the selectmen by December 6.
MINUTES
August 16, 2010 (Meeting)
Line:156: Change every to everyone.
Line 170: Change protect to affect.
Line 178: Add he between stated and disagreed.
Motion: Anderson, second Bonser to approve the minutes of the August 16, 2010 meeting as amended.
Vote: All in favor. Motion passed: 3-0
September 27, 2010 (Meeting)
Line 16: Change Rocky to Rocci and remove the (?).
Line 23: Change run to rug.
Line 96: Change the to them.
Line 210: Change RP to RFP.
Motion: Anderson, second Bock to approve the minutes of the September 27, 2010 meeting as amended.
Vote: Bock and Anderson – yea, Bonser – abstained. Motion passed: 2-0-1
GENERAL BUSINESS
Mr. Anderson reported that he has received another concern regarding the tree issue at the DAR building. He inquired as to whether or not the town could provide even some minor help. Ms. Bonser wants Mr. Fernald to look at the issue. She suggested taking the funds from another budget line. Chair Bock suggested Mr. Brown take a look at the situation. Mr. Anderson suggested removing the tree. Ms. Bonser is adamantly opposed to removing the tree.
Mr. Anderson reported that the Building Committee is discussing the old fire station. They would like to take down the building sooner rather than later. There was a brief discussion that it is being used to house highway equipment and the new recreation van. Mr. Brown reported that it has a new roof and a new furnace.
Having no further business,
Motion: Bonser, second Anderson to adjourn the meeting.
Vote: All in favor. Motion passed: 3-0
Meeting adjourned at 7:30 PM.
Respectively submitted,
Traci Chauvey
Recording Secretary
Approved as amended at the November 8, 2010 selectmen’s meeting.
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