Town of Nottingham
Selectmen’s Meeting
May 10, 2010
6:34 PM, Chair Bock opened the meeting and asked all those present to stand for the Pledge of Allegiance.
Members Present: Peter Bock, Mary Bonser, Gary Anderson
Guest: Brian Stucker, CFRAC; Lisa Stevens, Resident
Others: Charles Brown, Town Administrator; Traci Chauvey, Recording Secretary; Gene Reed, Resident; Bill Netishen, Resident
ADMINISTRATIVE BUSINESS
Mr. Brown informed the selectmen that there had been seven bidders for paving and reclamation and two bidders for reclamation only. John Fernald, Nottingham's Road Agent, and Mr. Brown recommend Continental Paving for the paving at $63.85/ton and JGE for the reclamation at .70¢/sq. yd.. Both companies have done satisfactory work for the town in the past.
Motion: Bonser, second Anderson to accept the recommendations of the road agent and town administrator and award the paving bid to Continental Paving for $63.85 per ton and the reclamation to JGE for .70¢ per square yard.
Vote: All in favor. Motion passed: 3-0
There was some discussion around the pricing for smaller jobs in town such as Back Creek Bridge. Back Creek Bridge does not have any dirt cover; there is a membrane only. There was discussion around some vandalism to the loader; approximately $1,600 - $1,700 worth. Someone put sand and dirt in the oil filler and cut the primary fuel line. They also stole the keys.
Mr. Brown informed the selectmen that the check for the new cruiser was in the signature file. Chief Foss will be picking it up tomorrow.
The old cruiser has been painted and converted to the new fire department car. Its color does not match the other fleet vehicles. No one is sure how come.
Mr. Brown distributed pictures of the work being done at the old town hall and the grange. Both buildings, overall, are in great shape. Upon completion of the work, the old town hall will be available for use.
Mr. Brown reported that Mr. English is on his way to completing the requirements for his permanent full time employment with Nottingham Fire/Rescue. He passed the 100’ climb test.
Mr. Brown sent e-mail regarding SB 450 and HB 1393 to our state representatives and senators. He informed the selectmen that three out of the five support the towns' stance.
Mr. Brown informed the selectmen that there may be a problem with the dog kennel on Mitchell Road. The owner came in to meet with the panning board's secretary, however, he has not returned to file his application at this time. He further informed them that Ms. Anderson's dog complaint has been acted upon.
Mr. Brown reported that Mr. Terninko has informed him that he can no longer serve as the alternate representative to the Southeast Water Shed Alliance due to other commitments.
Minutes
April 12, 2010 (Meeting)
Line 37: Remove the word a
Line 166: Change weigh in on the request for source of new bottled water permit to weigh in on the expiration of the large ground water withdrawal permit.
Motion: Bonser, second Anderson to approve the minutes of the April 12, 2010 meeting as amended.
Vote: All in favor. Motion passed 3-0
ADMINISTRATIVE BUSINESS
There was some discussion around the town's acceptance of retention ponds and other drainage measures. Mr. Brown informed the selectmen that John Terninko would be furnishing some information from the Southeast Watershed Alliance on this issue. A copy will be passed on to the Planning Board.
APPOINTMENTS
7:00PM – Brian Stucker, Cable Franchise Advisory Committee – Contract Update
At 7:06 PM, Chair Bock acknowledged Mr. Stucker and invited him to the mic.
Mr. Stucker reported that the committee has received agreement on some of the negotiating issues with Comcast. Comcast has agreed to a seven-year term for the contract, the three percent franchise fee, a senior discount for residents who are 65 and older based on need, and video drops at the fire station and library. Outstanding issues are Stevens Hill Road and possibly some terminology changes.
Mr. Stucker walked the school site with the principal, Michelle Carvalho, and the school's video technician, Brian McClellan. Mr. Stucker feels it makes sense to put the video server at the school. The system is 98% remote controlled and can be done through the Web. The committee is still looking at bulletin board options.
Mr. Stucker informed the selectmen that Comcast will not pay for installation to Stevens Hill Road residents, citing Article 622C Section 3. The committee has received verbal communication from the Town's attorney that he does not agree with Comcast's interpretation. Mr. Brown stated that he is expecting a written opinion from Attorney Teague tomorrow by noon. There was discussion around possible consequences if this issue is not resolved and the contract ends.
Chair Bock addressed the public informing them of the import of community input for the Stevens Hill Road issue. The CFRAC will be holding meetings Tuesday, May 11 and Wednesday, May 26. Both meetings are in Conference Room #1 beginning at 7:00 PM.
Acknowledged by Chair Bock, Mr. Netishen encouraged Mr. Stucker to address the issue of an extension on the current contract as soon as possible. Mr. Netishen inquired about the reasoning for placing the equipment at the school. Mr. Stucker explained that they already have a 4 x 8 board with all major inputs and a secured, climate controlled environment. Mr. Netishen voiced concern over accessibility. Mr. Stucker noted that there are still issues that need to be ironed out. There was discussion around the cost of the equipment and the desire to have it secured. At Mr. Reed's inquiry, Mr. Stucker noted that the only other case of a town going up against a cable company, that he is aware of, took place in Ohio and the town withdrew before it was over.
There was more discussion around the upcoming meetings of the CFRAC, and the importance of public attendance for these meetings. The next two meetings are Tuesday, May 11 and Wednesday, May 26, both beginning at 7:00 PM in Conference Room #1 at the Municipal Office Complex.
The selectmen acknowledged the work of the committee. Mr. Stucker thanked the selectmen for their time and stepped down at 7:43 PM.
7:20 PM – Lisa Stevens, Discussion of Single Stream Recycling and Other Options
At 7:43 PM, Chair Bock acknowledged Ms. Stevens and invited her to the mic.
Ms. Stevens introduced herself as a resident, past town administrator, and current employee of BCEP Solid Waste District; a four town district. She informed the selectmen that she became concerned at Town Meeting when she realized the selectmen were looking at single-stream recycling and the possibility of a 20 year contract. She does not believe this is the avenue for Nottingham.
Ms. Stevens strongly encouraged the selectmen to reach out to all available resources, such as NRRA, for information, assistance and guidance. There was much discussion around NRRA offerings and town staff that have taken advantage of their resources over the past two years.
There was discussion around communities joining and leaving the co-op that the selectmen had been considering. There was discussion around continuing to look for more efficient ways for the recycling center to operate. There was discussion around looking for a way to tamp stuff down in the containers to make more room and less hauls. Ms. Stevens invited the selectmen to visit her facility. Mr. Netishen inquired about data from other towns the same size as Nottingham. Ms. Stevens noted that the state keeps a report on tonnage by town but she does not believe it has an financial data associated with it. There was much discussion around hauling charges, paper revenues, contracting, budgeting, billing, and recycling center operations.
The selectmen agreed that they will continue to look into issues surrounding the recycling center. They agreed that they would like to visit Ms. Stevens place of employment. The selectmen thanked Ms. Stevens for her information. Ms. Stevens stepped down at 8:17 PM.
Minutes Cont.
April 19, 2010 (Meeting)
Motion: Bonser, second Anderson to approve the minutes of the April 19, 2010 meeting, as written.
Vote: All in favor. Motion passed: 3-0
April 26, 2010 (Meeting)
Line 13: Add Phil Auger to the guest list
Line 258: Add the word lead before attorney
Motion: Bonser, second Anderson to approve the minutes of the April 26, 2010 meeting, as amended.
Vote: All in favor. Motion passed: 3-0
March 29, 2010 (Non public Session #1)
Motion: Bonser, second Anderson to approve the minutes of the March 29, 2010 non-public session #1, as written.
Vote: All in favor. Motion passed: 3-0
March 29, 2010 (Non public Session #2)
Line 7: Correct the beginning time to 8:53 PM.
Line 19: Bock was assured by CAB that there is adequate money to cover any ancillary charges.
Motion: Bonser, second Anderson to approve the minutes of the March 29, 2010 non-public session #2, as amended.
Vote: All in favor. Motion passed: 3-0
April 19, 2010 (Non-public Session (a))
Motion: Anderson, second Bonser to approve the minutes of the April 19, 2010 non-public session (a), as written.
Vote: All in favor. Motion passed: 3-0
April 19, 2010 (Non-public Session (c))
Motion: Anderson, second Bonser to approve the minutes of the April 19, 2010 non-public session (c), as written.
Vote: All in favor. Motion passed: 3-0
April 19, 2010 (Non-public Session (e))
Motion: Anderson, second Bonser to approve the minutes of the April 19, 2010 non-public session (e), as written.
Vote: All in favor. Motion passed: 3-0
GENERAL BUSINESS
Chair Bock informed all that he had attended the NYA Annual Meeting, where parking had been a topic of discussion. The selectmen discussed a parking consult and checking with NHMA for a referral. Chair Bock wants to meet with Chief Foss. The selectmen agreed to keep parking on the agenda.
NON-PUBLIC
Motion: Bonser, second Anderson to enter non-public under RSA 91-A:3 II (a).
Vote: Anderson – yea, Bonser – yea, Bock – yea. Passed by roll call: 3-0
The Selectmen entered non-public at 8:40 PM.
Motion: Bonser, second Anderson to exit non-public.
Vote: Bock – yea, Anderson – yea, Bonser – yea. Passed by roll call: 3-0
The Selectmen exited the non-public session at 8:50 PM.
Motion: Bonser, second Bock to seal the minutes of the non-public session.
Vote: All in favor. Motion passed: 3-0
Motion: Bonser, second Anderson to enter non-public under RSA 91-A:3 II (e).
Vote: Anderson – yea, Bonser – yea, Bock – yea. Passed by roll call: 3-0
The Selectmen entered non-public at 8:51 PM.
Motion: Bonser, second Anderson to exit non-public.
Vote: Bock – yea, Anderson – yea, Bonser – yea. Passed by roll call: 3-0
The Selectmen exited the non-public session at 8:54 PM.
Motion: Bonser, second Bock to seal the minutes of the non-public session.
Vote: All in favor. Motion passed: 3-0
Having no further business,
Motion: Bonser, second Bock to adjourn the meeting.
Vote: All in favor. Motion passed 3-0.
Meeting adjourned at 8:55 PM.
Respectfully submitted,
Traci Chauvey
Recording Secretary
Approved as written at the June 7, 2010 meeting.
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