Town of Nottingham
Selectmen’s Workshop
DRAFT - April 19, 2010 - DRAFT
6:34 PM Chair Bock opened the meeting and asked all those present to stand for the Pledge of Allegiance.
Members Present: Peter Bock, Mary Bonser, Gary Anderson
Guest: Janet Horvath, Director of Recreation
Others: Charles Brown, Town Administrator; Traci Chauvey, Recording Secretary;
ADMINISTRATIVE BUSINESS
Acknowledged by Chair Bock, Ms. Horvath took the mic. She provided the selectmen with an update on the purchase or lease of a van. She found one used 15 passenger 2009 van with 24.8K miles for $22,000. Exeter has just purchased a brand new van off the State bid list for $23,939. Regular price for this vehicle is $34,980. Ms. Horvath feels that purchasing a new one through the State bid list is the way to go.
There was discussion around van features. Ms. Horvath will verify seat belts. There was discussion around upkeep costs. Depending on revenues raised by the programs that use the van, Ms. Horvath suggested that gas and maintenance come from the revolving fund. Insurance should be paid through the general fund, as it is with all other vehicles. There was discussion around oversight of the van. The van's main purpose would be recreational use; however, committees, boards, etc. needing to travel somewhere may use the van if available. Mr. Brown and Ms. Horvath will maintain control of the schedule. There was discussion around where the van would be housed. It will remain in the parking lot for the summer. There is the possibility of housing it in the old fire station
during the winters. There was discussion around drivers. Ms. Horvath explained that a driver's license copy is kept on file for all summer staff that drive the van; however, over the past couple of years, only Janet and Danielle Krenzer, Janet's assistant, have been driving the van. There was discussion around purchasing a small bus. Ms. Horvath explained that her research indicates the purchase of a new van through the State bid list is the way to go. The Selectmen were all in agreement that the purchase of a van would benefit the recreation program and town in general. There was discussion around the order timeframe, which is usually 8-10 weeks. The recreation department may need to rent a van for the first week to cover the adventure trip scheduled for the end of June. Delivery will be required by the beginning of the Summer Camp program on July 12.
Motion: Anderson, second Bonser to accept the bid through Grappone Ford for the purchase of a Ford E350 15 passenger van with funds from the Recreation Revolving Account in the amount of $23,939.00. Vote: All in favor. Motion passed: 3-0
The selectmen signed the authorization letter.
Ms. Horvath informed all that Fiddler on the Roof a Theatre Project presentation was taking place this coming weekend at the Nottingham School. Show times are Friday and Saturday evening at 7:00 p.m. and Sunday afternoon at 2:00 PM. This is the Theatre Project's first production since coming under the oversight of the recreation department.
The recreation department, in conjunction with the Nottingham Conservation Commission, has been attempting to pull together a Litter-free New Hampshire campaign for this May; however after many discussions between Ms. Horvath and LGC, the event will not take place this year. More planning time is required as the project is quite involved. The hope is to have it up and running for next year. Residents will still be encouraged to help keep Nottingham clean on their own.
Ms. Horvath thanked the selectmen for their time and approval, stepped down and left the meeting.
Minutes
December 21, 2009 (Meeting)
Line 269: Change hope to hopeful.
Motion: Bonser, second Anderson to approve the minutes of the December 21, 2009 meeting as amended.
Discussion: There was a brief discussion around following up on Ms. Thompson’s request for the selectmen to send letters. Ms. Bonser will make contact with Ms. Thompson and draft a letter to the Marine Fish and Game.
Vote: All in favor. Motion passed: 3-0
January 11, 2010 (Workshop)
Motion: Bonser, second Anderson to approve the minutes of the January 11, 2010 workshop as written.
Vote: All in favor. Motion passed: 3-0
January 21, 2010 (Workshop)
Motion: Anderson, second Bonser to approve the minutes of the January 21, 2010 workshop as written.
Vote: All in favor. Motion passed: 3-0
January 25, 2010 (Workshop)
Motion: Anderson, second Bonser to approve the minutes of the January 25, 2010 workshop as written.
Vote: All in favor. Motion passed: 3-0
February 1, 2010 (Meeting)
Motion: Bonser, second Anderson to approve the minutes of the February 1, 2010 meeting as written.
Vote: All in favor. Motion passed: 3-0
February 16, 2010 (Meeting)
Line 48: Clarify the expiring permit, add new sources bottled water permit.
Line 49: Put a period (.) after the word same.
Motion: Bonser, second Anderson to approve the minutes of the February 16, 2010 meeting as amended.
Discussion: There was a brief discussion around the request from the home-school group. Mr. Brown informed the Selectmen that the home-school group is actively using the building and playground.
Vote: All in favor. Motion passed: 3-0
March 1, 2010 (Meeting)
Line 35: Change the to that.
Motion: Bonser, second Anderson to approve the minutes of the March 1, 2010 meeting as amended.
Vote: All in favor. Motion passed: 3-0
GENERAL BUSINESS
Mr. Brown supplied the selectmen with copies of a three page animal complaint that has been sent off to the attorney with questions.
The COPS grant is open once again. Chief Foss had submitted an application in 2009; however the program did not go anywhere. They will be accepting updates to the applications in early June in order to base awards on current information. The grant covers salary and benefits for a new officer for three years with no match from the Town. We would be required to retain the officer for a 12 month period after the end of the grant. The grant program has $298M. They are expecting to make fewer than 500 awards out of a pool of 6K applications. The Selectmen agreed that they would like Chief Foss to follow through on the update to the application.
NON-PUBLIC – RSA 91-A:3 II (a)
Motion: Bonser, second Anderson to enter non-public under RSA 91-A:3 II (a).
Vote: Anderson – yea, Bonser – yea, Bock – yea. Passed by roll call: 3-0
The Selectmen entered non-public at 7:25 PM.
Motion: Bonser, second Anderson to exit non-public.
Vote: Bock – yea, Anderson – yea, Bonser – yea. Passed by roll call: 3-0
The Selectmen exited the non-public session at 7:35 PM.
Motion: Bonser, second Anderson to seal the minutes of the non-public session.
Vote: All in favor. Motion passed: 3-0
While in non-public, the Selectmen took the following actions:
Motion: Bonser, second Anderson to approve the minutes of the November 23, 2009 non-public session #1 as amended.
Vote: All in favor. Motion passed: 3-0
Motion: Bonser, second Bock to approve the minutes of the January 11, 2010 non-public session as written.
Vote: All in favor. Motion passed: 3-0
Motion: Bonser, second Bock to approve the minutes of the January 19, 2010 non-public session as written.
Vote: All in favor. Motion passed: 3-0
Motion: Anderson, second Bonser to approve the minutes of the January 21, 2010 non-public session as written.
Vote: All in favor. Motion passed: 3-0
Note: Above minutes sealed after each respective session.
NON-PUBLIC – RSA 91-A:3 II (c)
Motion: Bonser, second Anderson to enter non-public under RSA 91-A:3 II (c).
Vote: Anderson – yea, Bonser – yea, Bock – yea. Passed by roll call: 3-0
The Selectmen entered non-public at 7:30 PM.
Motion: Bonser, second Anderson to exit non-public.
Vote: Bock – yea, Anderson – yea, Bonser – yea. Passed by roll call: 3-0
The Selectmen exited the non-public session at 7:46 PM.
Motion: Bonser, second Anderson to seal the minutes of the non-public session.
Vote: All in favor. Motion passed: 3-0
While in non-public, the Selectmen took the following actions:
Motion: Bonser, second Anderson to approve the minutes of the November 9, 2009 non-public session #1 as written.
Vote: All in favor. Motion passed: 3-0
Motion: Bonser, second Anderson to approve the minutes of the November 23, 2009 non-public session #2 as amended.
Vote: All in favor. Motion passed: 3-0
Motion: Bonser, second Anderson to approve the minutes of the December 7, 2009 non-public session as written.
Vote: All in favor. Motion passed: 3-0
Motion: Anderson, second Bonser to approve the minutes of the February 1, 2010 non-public session as amended.
Vote: All in favor. Motion passed: 3-0
Motion: Bonser, second Anderson to approve the minutes of the February 16, 2010 non-public session as written.
Vote: All in favor. Motion passed: 3-0
Note: Above minutes sealed after each respective session, with the exception of the February 16, 2010 non-public session.
NON-PUBLIC – RSA 91-A:3 II (e)
Motion: Anderson, second Bonser to enter non-public under RSA 91-A:3 II (e).
Vote: Anderson – yea, Bonser – yea, Bock – yea. Passed by roll call: 3-0
The Selectmen entered non-public at 7:46 PM.
Motion: Bonser, second Anderson to exit non-public.
Vote: Bock – yea, Anderson – yea, Bonser – yea. Passed by roll call: 3-0
The Selectmen exited the non-public session at 7:50 PM.
Motion: Bonser, second Anderson to seal the minutes of the non-public session.
Vote: All in favor. Motion passed: 3-0
While in non-public, the Selectmen took the following actions:
Motion: Bonser, second Anderson to approve the minutes of the October 29, 2009 non-public session #2 as written.
Vote: All in favor. Motion passed: 3-0
Motion: Bonser, second Anderson to approve the minutes of the November 9, 2009 non-public session #2 as written.
Vote: All in favor. Motion passed: 3-0
Note: Above minutes sealed after respective session.
Having no further business,
Motion: Bonser, second Bock to adjourn the meeting.
Vote: All in favor. Motion passed 3-0.
Meeting adjourned at 7:53 PM.
Respectfully submitted,
Traci Chauvey
Recording Secretary
Approved as written at the May 10, 2010 meeting
| 
