Town of Nottingham
Selectmen’s Meeting
September 28, 2009
6:39 PM Acting Chair Bock opened the meeting, explained that Chair Bonser would be absent, and asked all those present to stand for the Pledge of Allegiance.
Members Present: Peter Bock, Gary Anderson
Guests: Peter Gylfphe, Resident
Others: Charles Brown, Town Administrator; Traci Chauvey, Recording Secretary
Mr. Bock explained that there was only one appointment this evening and that, at Mr. Gylfphe’s request, the Selectmen would be going into non-public to address the issue.
Motion: Bock, second Anderson to enter a non-public session under RSA 91-A:3 II (c).
Vote: Bock – yea, Anderson – yea. Passed by roll call: 2-0
The Selectmen entered non-public at 6:41 PM.
Motion: Bock, second Anderson to exit the non-public session.
Vote: Bock – yea, Anderson – yea. Passed by roll call: 2-0.
The Selectmen exited the non-public session at 6:59 PM.
Motion: Bock, second Anderson to seal the minutes of the September 28 non-public session.
Vote: Bock – yea, Anderson – yea. Passed by roll call: 2-0
ADMINISTRATIVE BUSINESS
Acting Chair Bock announced that Nottingham Day was a tremendous success and thanked all those who participated. He honored Joe Welch and Janet Horvath for their continued efforts.
Mr. Brown reported that the Nottingham Fire/Rescue Department has received nine (9) résumés in response to the temporary full-time position. The position will remain posted until filled. The Fire Chief is reviewing the résumés as they come in.
Mr. Brown informed the Selectmen that the wetlands permit for Back Creek has been received. He has ordered cement culverts and is awaiting confirmation. Mr. Brown will get a notice out to residents who will be affected. He is hoping that it will be closed for only a two week period.
Mr. Brown is hoping that Mill Pond Bridge will be open in a week. He has received a request from a resident in that area to install speed bumps. The resident will supply the speed bumps and remove them prior to winter. Acting Chair Bock asked to have the request in writing. Mr. Brown will be doing a walk-through on the bridge and asked if the Selectmen were interested in attending. Mr. Brown will contact them with the date and time.
Mr. Anderson announced that the School Building Committee is seeking input from community members to help provide direction for future growth.
Mr. Brown informed the Selectmen that he had received a note from Tom Sweeney, Chair of the Nottingham Building Committee, requesting that the committee have input on Town owned properties prior to any use/sale determinations.
Mr. Brown reported that he has completed the updated Personnel Policies and asked the Selectmen to review them and provide input.
Mr. Brown noted that the sand and salt sheds are close to completion. He has received all bids on providing electricity to the site and is looking for authorization to move forward with the lowest bidder. NH Electric Co-Op bid $26,139, IC Reed bid $17,750, and JCR bid $19,975. He explained that he still needed to get easements from Fernald, Tasker, Christman, and the Town prior to electricity being installed. Once the poles are installed and approved, NH Electric Co-Op (NHEC) will take ownership. Mr. Brown needs authorization to sign the pre-construction agreement and the transfer of ownership. Costs for this project will include $135 to record each easement and $250 to NHEC to look at the site. NHEC will refund the $250 if power is turned on within one year. There is no
plan in place for running the electricity to the buildings. Mr. Brown publicly acknowledged the phenomenal job the Highway Department did in prepping the site for this project.
Motion: Bock, second Anderson to accept the bid of $17,750 from IC Reed to install electricity to the new shed site.
Vote: All in favor. Motion passed 2-0.
Motion: Anderson, second Bock to authorize Mr. Brown to sign agreements with New Hampshire Electric Cooperative for running power to the site of the new sand and salt sheds at the pit.
Vote: All in favor. Motion passed 2-0.
There was discussion around Kennard Road. The hope is that it will be rebuilt in 2010.
The Selectmen addressed the mail file.
Having no further business,
Motion: Bock, second Anderson to adjourn the meeting.
Vote: All in favor. Motion passed 2-0.
Meeting adjourned at 7:30 PM.
Respectfully submitted,
Traci Chauvey
Recording Secretary
Approved as amended at the November 23, 2009 meeting
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