Town of Nottingham
Selectmen’s Meeting
April 27, 2009
6:36 PM Chair Bonser opened the meeting and asked all those present to stand for the Pledge of Allegiance.
Members Present: Mary Bonser, Peter Bock, Gary Anderson
Guests: Joe Welch, Nottingham Day Committee; Janet Horvath, Recreation Director & Nottingham Day Committee; Jaye Vilchock, Chief, Nottingham Fire/Rescue; Bob Desrosiers, Member, Nottingham Fire/Rescue
Others: Charles Brown, Town Administrator; Traci Chauvey, Recording Secretary
Mr. Brown informed the Selectmen that he had invited Chief Vilchock to answer the Selectmen’s questions regarding the specs for the new fire truck. Chair Bonser invited Chief Vilchock to the mic. The Selectmen were provided copies of the specs. Chief Vilchock explained that the Fire Truck Committee had been working on the specs since February. He informed the Selectmen that all specs have been met in the proposed contract. He invited the Selectmen to review the specs and to contact either himself of Mr. Desrosier if they had any questions, noting that the price lock on the proposed contract would end on May 29, 2009. The quoted delivery time for the truck was 240 days from signing of the contract which put them at the end of the year. Mr. Bock inquired about rate options. Mr. Brown informed him that he had been in contact with both Municipal Leasing Credit Corp. and Northway Bank. Municipal Leasing Credit Corp had quoted 5.22% on April 13th and 5.12% on April 16th.
Northway Bank had quoted 3.69% - 3.75%. Mr. Brown will follow up with both. Mr. Bock inquired as to whether the specs had changed during negotiations with the supplier. Chief Vilchock explained that the specs were the result of negotiations with the supplier. At Mr. Bock’s inquiry, Chief Vilchock stated that the price of $355,000 was inclusive of everything with the exception of the seals. They use a local person for the seals so that the artwork will match on all vehicles. Mr. Bock inquired about the truck that is being retired. Chief Vilchock informed him that it would go out to bid. Mr. Bock inquired about the fire car. Chief Vilchock reported that they had just spent $400 on emissions so it could pass inspection, there is rust showing, and the tires are worn. Mr. Anderson noted that the department members would have much work to do transferring equipment once the truck arrived. Chief Vilchock
concurred.
Motion: Bonser, second Bock to accept the recommendation and sign the contract for the fire truck as proposed by Chief Vilchock.
Vote: All in favor. Motion passed 3-0.
Chief Vilchock and Mr. Desrosiers left the meeting.
Mr. Brown informed the Selectmen that Officer Morales had submitted his resignation to Police Chief Foss. It is effective May 5, 2009.
Mr. Brown informed the public that a health alert had been received from the Dept. of Health & Human Service regarding the Swine Flu. There are confirmed cases in CA, KS, OH, TX, and NY. None in NH. The situation is being monitored closely. More information can be obtained at health.alert@nh.gov.
Mr. Brown informed the Selectmen that he had made an inquiry to the Dept. of Agriculture regarding the timeframe for awarding of the riverbank restoration grant but had been informed that they have not heard anything, yet. The application deadline has been extended in areas that are still experiencing flooding. Mr. Brown noted that this is the first time these grants have been offered to municipalities; they have been offered only to private landowners in the past. The application submitted by Mr. Brown was for moving the salt and sand shed, the ball fields, and possibly the highway garage. Mr. Brown expressed a desire to retain the fuel system at the current site. The highway facilities will be moved to the pit on Smoke Street and the ball fields will be moved to the school. The grants
require easements to land along the river as terms of their awards, but Mr. Brown requested enough space be retained for a soccer field at the community center. Mr. Brown informed all that if a soccer field was created here and another flood occurred, under the conditions of the easement, the baseball fields could never be repaired. He noted that the property directly across the street from the Municipal Office Complex was also under consideration for the grant.
APPOINTMENTS
7:00 PM – Joe Welch, Nottingham Day Committee – Overview of Nottingham Day 2009
At 6:54 PM, Chair Bonser acknowledged Mr. Welch and Ms. Horvath and invited them to the mic.
Mr. Welch informed the Selectmen that Nottingham Day was scheduled for Saturday, September 19 with a rain date of Sunday, September 20 at Nottingham Elementary School. Set-up would be very similar to last year with the vendors, organizations, and entertainment to be set up on the sides of the circular drive in front of the school. The food court and game area would be to the right side of the school. The amusements would, again, be to the rear of the ball field with parking in the lot, on the baseball field, and in the back field area. There would be no parking on the soccer field. Use of the school would include a student display and possible BBQ seating in the cafeteria, public use of the bathrooms, and possible gym use for any special requests by vendors or organizations to be inside.
Set-up will take place from 7:30 AM – 9:30 AM. The event will be open to the public from 10:00 AM – 4:00 PM. Vendors will break down between 4:00 and 4:30 PM. The chicken BBQ and music entertainment will take place from 4:00 to 6:00 PM. Planned events include crafts, vendors, local businesses, local organizations, churches/church groups, demonstrations, games, entertainment throughout the day, climbing wall and bungee jumping, raffle, silent auction, food court, chicken BBQ, road race, kid’s bike parade, petting zoo, town officials, political parties, fire truck parade, dunking booth, amusements, cupcake cooking contest, Nottingham puzzle, and a tee-shirt sale.
Mr. Welch and Ms. Horvath informed the Selectmen that the road race was going to be renamed to Fun Run/Walk in an effort to promote physical fitness. There is also a new idea for the tee-shirts. The school will be holding a logo design contest which will be judged. The winner will be the design on the tee-shirts sold at Nottingham Day.
New events being looked into are fire works for Friday night. Ms. Horvath informed the Selectmen that she and her assistant, Danielle Krenzer, had met with two companies. Each has viewed the site behind the school and deemed it an appropriate area. They are checking into feasibility and safety, and will meet with the fire dept., police dept., school, and Selectmen for input. A Needle in a Haystack event whereby prize are hidden in a haystack, and a pig scramble, hosted by Joe Bascom, are being considered, as well as the selling of helium balloons. There has been discussion about displaying the new loader and information on the new fire truck. Lastly, they are checking into availability of the ReMax hot air balloon. Another change being considered is to have the Emcee travel
throughout the grounds making his announcements.
The Fire Truck Parade is in the planning stages. Fire department personnel have requested to move the parade to a 2:30PM/3:00PM time frame. Last year’s 11:00 time frame did not work out well combined with other participation activities they have going on. Participants will include Nottingham Fire/Rescue and surrounding towns.
Ms. Horvath reported that the climbing wall is already under contract. She received a call from the vendor who informed her that they have purchased a new climbing wall, which includes two extensions for bungee jumping. The climbing wall is under contract at a fixed cost. The company will charge separately for the bungee jumping and give the Town 20% of their profits. As for other amusements, Mr. Welch explained that last year’s vendor is not available and all others they have checked with require a two-day minimum. Ms. Horvath informed the Selectmen that the committee is currently looking into renting three inflatables through Exeter Rent-All for approximately $1,200. This could be made up in the ticket price. Ms. Horvath noted that the problem with this is that volunteers
are needed to man the amusements and volunteers are already hard to come by.
Mr. Welch reported that the chicken BBQ will, once again, be hosted by the Nottingham Congregational Church. They are in the planning stages.
For the raffle, the committee is looking to procure a two-night package, including dinner and breakfast, at a first class hotel. They are currently working with Wentworth-by-the-Sea in Newcastle, New Hampshire. Ticket price will remain at $5 per ticket.
The Nottingham Day Committee is looking at booking two or three groups for entertainment. They are considering finding a traveling group who will move throughout the grounds, and possibly some scheduled open mic time.
Mr. Welch reported that the budget is the same as last year at $7.259. In 2008 Nottingham Day broke even, in 2007 there was a $325.00 profit. Carry over money from previous years is $2,600. Mr. Welch described his philosophy for this event as being out to make fun, not money.
Spaces are advertised as 10 X 10 but are actually larger. The cost is $15.00 per space before July 1, $25. beginning July 2. Sponsor levels are $35/$75/$150/$250. Advertising will take place in the Nottingham Community Newsletter, on WMUR, Channel 22 and the Town’s website, through the school and Selectmen’s meetings, in Foster’s, Suncook Valley Sun, and the Forum, and by post card and posters.
Mr. Welch made a public plea for help. Help is desperately needed during planning, set-up, during the day, and for clean-up. The Nottingham Day Committee meets the 1st Monday of every month at the Municipal Office Building. Anyone is welcome and encouraged to attend. Mr. Welch also made a plea to the Selectmen to encourage participation by Town departments, boards, and committees. Mr. Bock suggested sending a letter of invite to all requesting both participation and volunteerism for the day’s events. Ms. Horvath will work on the letters. Mr. Welch acknowledged the participation and support granted by the fire/rescue, police, and highway personnel.
Mr. Bock thanked both Mr. Welch and Ms. Horvath for their efforts and acknowledged last year’s success. He questioned whether or not they had been in contact with school at this point. Ms. Horvath informed him that there has been quite a bit of contact with the school; Ms. Carvalho had attended a meeting and was currently working on the details of the tee-shirt logo contest. Mr. Welch informed all that she is very supportive. Mr. Bock inquired about the process for contacting participants, noting that there are local businesses that are not represented. Ms. Horvath explained that letters are sent out to all local businesses. Mr. Welch added that follow up calls are quite often made. Same goes for sponsors. Chair Bonser inquired about sponsor acknowledgement. Ms.
Horvath informed her that sponsor acknowledgement includes the sponsor’s name being listed on the postcards and posters and at the event. At Mr. Anderson’s inquiry, Ms. Horvath and Mr. Welch informed all that sponsors have not been notified of the monthly meetings in the past but that that was something that could/would be considered. Mr. Bock inquired about the food court. Mr. Welch explained that the Nottingham Day Committee has not had very good experience with professional food vendors in the past. They tend to pull out at the last minute. The Committee has since decided to leave it open to local organizations in town so they may get exposure and make a profit.
Mr. Bock recommended contact with Denise Blaha to see if she would be interested in participating.
Mr. Welch and Ms. Horvath left the meeting at 7:25 PM
OTHER BUSINESS
Mr. Brown reported that the Road Agent informed him that the loader is in. Mr. Brown will start the paperwork. The plan is to wait a few more weeks before purchasing. Mr. Brown requested authorization to sign the paperwork for Komatsu Financial.
Motion: Bock, second Anderson to authorize Charles Brown to sign all paperwork for the purchase of the Komatsu loader.
Vote: All in favor. Motion passed 3-0.
Mr. Brown informed the Selectmen that he had been questioned as to whether Nottingham Lake was full on April 1st. He does not have the answer. This is an issue for the Board of Assessors.
Mr. Brown reported that Mill Pond Bridge will close on June 29 for the new bridge construction. The State will remove the bailey bridge within a two week period. The bridge contractor, Thibeault Corp., plans to start mobilizing on July 13 with expected completion by the end of August.
Ms. Bonser noted that the website needs to be updated with new Board and Committee members.
Mr. Anderson reported that he had spoken to Bill Netishen who is interested in remaining an active part of the Building Committee.
MINUTES
April 9, 2009
Motion: Bonser, second Bock to accept the minutes of the April 9, 2009 workshop as written.
Vote: All in favor. Motion passed 3-0.
OTHER BUSINESS Continued:
Motion: Bonser, second Bock to go into non-public session under 91-A:3 II (a), (c), & (d).
By Roll Call Vote: Anderson – yea, Bock – yea, Bonser – yea. All in favor. Motion passed 3-0.
The Selectmen entered non-public at 7:37 PM.
The Selectmen exited non-public at 7:44 PM.
Motion: Bock, second Bonser to seal the minutes of the non-public session.
Vote: All in favor. Motion passed 3-0.
While in non-public, the Selectmen approved the minutes of the December 4, 2008 non-public session.
The Selectmen made the following Board/Committee/Department assignments:
Budget Committee |
Gary |
Building Committee |
Gary |
Cable Franchise Renewal Advisory Committee |
---------- |
Capital Improvement Committee |
Mary |
Communications Policy Committee |
---------- |
Emergency Management Services - School |
Peter |
Emergency Management Services - Town |
Peter |
Energy Committee (Has not been formed as of 04/30/09) |
Peter |
Highway Department |
Mary |
Housing & Conservation Planning Program Grant Advisory Committee |
Peter |
Impact Fee Study Committee |
---------- |
Nottingham Conservation Commission |
Gary |
Nottingham Day Committee |
Peter |
Nottingham Fire & Rescue |
Gary |
Nottingham Police Department |
Peter |
Nottingham Recreation Department |
Peter |
Nottingham Recycling Center |
Gary |
Pawtuckaway Lake Advisory Committee |
Mary |
Planning Board |
Mary |
School Building Committee |
Gary |
Zoning Board of Adjustment |
---------- |
Mr. Brown informed the Selectmen that Kelly Tivnan had resigned as Recording Secretary to the Budget Committee.
Having no further business,
Motion: Anderson, second Bock to adjourn the meeting.
Vote: All in favor. Motion passed 3-0.
Meeting adjourned at 7:59 PM.
Respectfully submitted,
Traci Chauvey
Recording Secretary
Approved as amended at the May 11, 2009 meeting.
| 
