Town of Nottingham
Selectmen’s Workshop Minutes
December 29, 2008
8:30 AM Acting Chair Bonser opened the workshop and asked those present to stand for the Pledge of Allegiance.
Members Present: Mary Bonser, and Peter Bock. Bill Netishen was excused.
Others Present: Charles Brown, Town Administrator
BUDGET
Mr. Brown began by providing some handouts to the Board and informing the Board of Paul Colby’s resignation as Emergency Management Director.
There was discussion regarding possible candidates for the position. Mr. Brown will research the requirements for the job and draft a list of candidates.
Next Mr. Brown asked the Board to consider three (3) encumbrances from the 2008 budget.
First from line 4194.10-204; $1,601 for repair / replacement of doors and panic hardware at the Community Center. Agreements exist, partial payments have been made toward this work in 2008.
Motion: Bonser, second Bock to encumber $1,601.00 from line 4194.10-204.
Vote: 2-0 in favor.
Second from line 4220.10-046; $6,100, to complete the existing contract with 2-Way Communications for the new repeater system.
Motion: Bock, second Bonser to encumber $6,100.00 from line 4220.10-046.
Vote: 2-0 in favor.
Third from line 4312.10-340; $51,813.75 for engineering work on the Back Creek Bridge. Agreement has been signed w / HTA.
Motion: Bock, second Bonser to encumber $51,813.75 from line 4312.10-340.
Vote: 2-0 in favor.
Mr. Brown informed the Board that he will be mailing the PLAC grant reimbursement documents today.
Mr. Brown read a draft memo that will be given to employees regarding changes to the Town’s Health plan and employee contributions in 2009. The Board asked Mr. Brown to schedule a meeting with full-time employee so that they can fully explain the reasons behind the changes. The meeting will be January 5, 2009 @ 8:30 AM in conference room #1.
Tax Collector Bill Garnett stepped in to tell the Board that property tax receipts for the current period are right on target for the year. He sees no difference than in prior years.
Next, Mr. Brown informed the Board of a number of changes he has made to the 2009 proposed budget worksheet. All the changes are in response to known changes in cost items for 2009. Will have new sheets available 1-5-09.
Mr. Bock asked Mr. Brown if he had made any further inquiries regarding a generator for the Community Center. Mr. Brown stated that he had spoken to another possible vendor but has not done a formal RFP. Mr. Brown does not feel it would be practical to just try to provide heat and electricity to the Police Department and not include the remainder of the building as the whole forced hot water heating system must be operational to prevent freezing.
Ms. Bonser asked that an amount of money sufficient to purchase and install a DVD player to the public access system be added to the proposed budget. Mr. Bock agreed, Mr. Brown will see that the proper line is increased.
It was also asked if Michelle Carvalho could be appointed to the Cable Franchise Renewal Committee? She will have input as to how the school could be best represented. Mr. Brown will contact the existing committee and Ms. Carvalho to see if all are agreeable.
Having no further business,
Motion: Bonser, second Bock to adjourn.
Vote: All in favor. Motion passed 2-0.
Meeting adjourned at 9:44 AM.
Respectfully submitted,
Charles A. Brown
Town Administrator
Approved as amended
1-20-2009
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