Town of Nottingham
Selectmen’s Meeting Minutes
December 8, 2008
6:30 PM Chair Netishen opened the meeting and asked all those present to stand for the Pledge of Allegiance.
Members Present: Bill Netishen, Mary Bonser, Peter Bock
Others: Charles Brown, Town Administrator and Traci Chauvey, Recording Secretary
ADMINISTRATIVE BUSINESS:
Chair Netishen inquired about department reports. Mr. Brown reported that departments were in good shape. He had no specific reports.
He informed the Selectmen that there had been an issue with e-mail communications between Ms. Chauvey and an employee at the SPCA regarding an anonymous complaint. He was going to write a letter to the Director of the SPCA in hopes of ensuring effective communication moving forward. Ms. Bonser and Chair Netishen requested copies of the communications.
The Animal Control Officer (ACO) has informed Mr. Brown that he is still receiving complaints about the dog situation on Mitchell Road and he had voiced concern that the last two tickets have not been paid. The last ticket was issued after the case was referred to the courts. The case is in the court system now and it may take three to four months to have a trial date set. The Selectmen asked Mr. Brown to keep them updated on this case.
Having received a legal opinion from Attorney Teague, the Selectmen asked Mr. Brown to follow up with a letter to Mr. Mills regarding RSA 43:7.
Mr. Brown informed the Selectmen that he was still in discussions with the painting bidders. The bids were not for the same services so he is speaking with both about what is needed. The Selectmen discussed the difference in cost submitted by each bidder, acknowledging that there needs to be clarification on the specific work required and a chance for the bidders to submit proposals for equal work. There was discussion about windows and replacement glass. The Selectmen want to retain as much original glass as possible. Mr. Brown asked the Selectmen to consider whether this work would be put forth as a Warrant Article. Ms. Bonser feels that it is a maintenance item. The Selectmen will make a determination once final numbers for the estimates are in.
Ms. Bonser announced that the Christmas Parade had gone very well and thanked all those involved.
The Selectmen addressed the signature file. Chair Netishen signed two checks.
There was discussion around Household Hazardous Waste Day. Raymond is applying for a grant for ’09 and is looking for a commitment from Nottingham to participate. The Selectmen inquired about actual participation. Mr. Brown reported there has been no invoicing, but that it had gone very well for ’08.
Motion: Netishen, second Bock to move forward with a commitment to Raymond to participate in the Household Hazardous Waste Day with the Town of Raymond in 2009.
Vote: Unanimous. Motion passed 3-0.
The Selectmen signed an Intent to Cut form for TM 53 L 6-2.
Motion: Netishen, second Bonser to approve an Abatement Request on TM 5 L 8-28 in the amount of $79.00.
Vote: Unanimous. Motion passed 3-0.
Discussion: The Selectmen agreed that the date appeared to be incorrect in two places. Chair Netishen corrected it to 2008. The Abatement Request was signed.
Motion: Netishen, second Bonser to approve an Abatement Request on TM 41 L 10 in the amount of $11.00.
Vote: Unanimous. Motion passed 3-0.
The Selectmen signed the Equalized Ratio Study and discussed what would happen to this number next year if property values continue to decline.
Mr. Brown reported that he is going to contact DOT for updated numbers on the Mill Pond Bridge. He has not, yet, been able to obtain a confirmation regarding in what year they will get reimbursed. Chair Netishen inquired about the status of the engineering work for the Mill Pond Bridge. Mr. Brown reported that the preliminary design is complete and they have applied for wetlands permit. It is in the final design stage and. next, will go to DOT for approval. He is hoping that it can go out to bid right after the first of the year. Nottingham received FEMA money for the bridge. Half has been received, the remainder will be paid upon completion. The funds that have been received are being used to cover the engineering. Mr. Brown attended a dam meeting last week. The
owner is concerned over the delays. His attorney was present at the meeting. The construction company plans to work whenever possible, as long as possible, to get the job done.
The State had received FEMA monies for projects such as Back Creek Bridge.
The Selectmen discussed concerns and comments they have received in regards to the postings that have recently been installed on Neilson Road. Mr. Brown informed the Selectmen that he had spoken with both DOT and Barrington. DOT does not care what speed limits individual Town’s post for town roads. Barrington has several posted at 15 mph. He suggested reducing the speed limit to 15 mph and posting it as such. Chair Netishen wants to visit the site. Mr. Bock recused himself and spoke with the remaining Selectmen as a Neilson Road resident. He suggested they remove the 25 mph signs and install “Slow” signs. The Selectmen agreed with this recommendation. Mr. Brown will follow up with the Highway Department.
APPOINTMENTS
Acknowledging the absence of Mr. Duffy at 7:00 PM, the Selectmen moved on to approval of the minutes.
ADMINISTRATIVE BUINESS Cont.:
Minutes
November 17, 2008 (Workshop)
Line 27: Change Budge to Budget.
Line 30: Change time factor to length of time.
Line 46: Change loosing money annually to earning less annually;
Motion: Bonser, second Bock to accept the minutes of the November 17, 2008 workshop, as amended.
Vote: Unanimous. Motion passed 3-0.
Discussion: Mr. Bock reported that there is no information from the Budget Committee as to whether two (2) submittals, one for the Town budget and one for the School, are needed.
November 20, 2008 (Workshop)
Line 130: Change support this Warrant Article 100% to support the concept of a Warrant Article for the salt shed 100%.
Line 162: Change concern to concert.
Line 180: Change Concern to Concert
Motion: Bonser, second Bock to accept the minutes of the November 20, 2008 workshop, as amended.
Vote: Unanimous. Motion passed 3-0.
Discussion: Mr. Brown reported that he had decreased the Shim and Seal Coat budget to $248,000.
November 24, 2008 (Public Meeting)
Line 21: Change cameral to camera.
Line 25: Add Additionally,.
Line 27: Remove , also.
Line 169: Add COLA.
Line 199: Remove and legal requirements.
Motion: Bonser, second Bock to accept the minutes of the November 24, 2008 meeting, as amended.
Vote: Unanimous. Motion passed 3-0.
Discussion: Ms. Bonser inquired about the detailed preservation maintenance reports supplied by Mr. Welch and Mr. Colby. Mr. Brown reported that he had a copy in the office but it could not easily be copied. At Chair Netishen’s inquiry, Mr. Brown informed the Selectmen that he had not gotten a weekend schedule for use of the Municipal Complex, yet. The Selectmen asked that a memo be sent to the Communications Policy Committee requesting a recommendation on fees. Mr. Brown confirmed that he had sorted out the noted budget items with the Library Trustees.
November 25, 2008 (Workshop)
Line 151: Change Motorollas to Motorolas.
Line 232: The Selectmen would like it recorded that this vote was unanimous by roll call.
Discussion: Mr. Brown reported that he has not, yet, received a final dollar amount for the fire truck.
These minutes were not approved.
OTHER BUSINESS:
The Selectmen discussed the upcoming appointment of a Cable Franchise Renewal Committee. Ms. Bonser reported that Mr. Carlson had expressed interest in being on the committee. Chair Netishen, again, made a plea for public participation.
Mr. Bock announced a concert at the Nottingham Community Church featuring fiddler Cynthia McLeod and guitarist Jon Matthews on Friday, December 12.
Chair Netishen announced the Fire/Rescue and Police vs. students and faculty Volley Ball Challenge taking place at Nottingham Elementary School on riday, December 12, 2008, to benefit the Nottingham Food Pantry.
Motion: Netishen, second Bonser to enter into a non-public session under RSA 91-A:3 II (a).
Vote: Unanimous by roll call: Bock – Yea, Bonser – Yea, Netishen – Yea. Motion passed 3-0.
The Selectmen entered non public at 7:53 PM.
Motion: Bonser, second Bock to exit the non-public session.
Vote: Unanimous by roll call: Bock – Yea, Bonser – Yea, Netishen – Yea. Motion passed 3-0.
The Selectmen exited the non public session at 7:57 PM
Motion: Bonser, second Bock to seal the minutes of the non-public session.
Vote: Unanimous by roll call: Bock – Yea, Bonser – Yea, Netishen – Yea. Motion passed 3-0.
Having no further business,
Motion: Bonser, second Bock to adjourn the meeting.
Vote: Unanimous. Motion passed 3-0.
Meeting adjourned at 7:58 PM.
Respectfully submitted,
Traci Chauvey
Recording Secretary
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