Minutes
Selectmen’s Meeting
April 14, 2008
6:30 PM Chair Netishen opened the meeting and asked all those present to stand for the Pledge of Allegiance.
Members Present: Bill Netishen, Mary Bonser, Peter Bock
Others: Judy Doughty, John Terninko, and Traci Chauvey, Recording Secretary
ADMINISTRATIVE BUSINESS
Chair Netishen announced that there were no department reports and informed the public of the following upcoming meetings:
Library Trustees April 15, 2008 6:30 PM at the Blaisdell Memorial Library
Planning Board April 16, 2008 7:00PM at the Nottingham Municipal Complex
Building Committee April 18, 2008 1:00 PM at the Nottingham Municipal Complex
Budget Committee April 24, 2008 7:00PM at the Nottingham Municipal Complex
Mr. Bock made the following announcements:
Nottingham Day Committee April 15, 2008 7:00 PM at the Nottingham Municipal Complex
D.A.R.E. Graduation May 1, 2008 6:30 at Nottingham Elementary School
Chair Netishen acknowledged the Highway Department, stating that he believed they deserved accolades for their outstanding work this winter.
Chair Netishen read the appointment of Fawn M. Woodman as a full-time probationary Police Officer.
Motion: Bock, second Bonser to appoint Fawn M. Woodman as a full-time probationary Police Officer for the Town of Nottingham.
Vote: Motion passed 3-0.
Board members reviewed bills, mail and correspondence, and the signature file. They signed two intents to cut, one for Tax Map 67 Lots 4 & 5 and one for Tax Map 4 Lot 4-2.
Motion: Bonser, second Bock to sign the Timber Tax Levies on Tax Map 32 Lot 9 for $1,340.15, Tax Map 20 Lot 7 for $2,262.98, and Tax Map 67 Lots 4 &5 for $108.76.
Vote: Motion passed 3-0.
Board members signed the three timber tax levies.
Chair Netishen asked Ms. Doughty if she was present to address business with the Board. Ms. Doughty stated that she was just there to watch, however, she wanted to know if they had received their CD of the school study. Chair Netishen replied that they had not. Ms. Doughty said she would follow up on getting one to them.
MINUTES
Board members reviewed and voted on the following minutes:
Motion: Bock, second Bonser to accept the minutes of the January 28, 2008 meeting, as written.
Vote: Motion passed 3-0.
Motion: Bonser, second Bock to accept the minutes of the February 4, 2008 meeting, as written.
Vote: Motion passed 3-0.
Motion: Bock, second Bonser to accept the minutes of the February 19, 2008 meeting, as written.
Vote: Chair Netishen abstained. Motion passed 2-0-1.
Motion: Bonser, second Bock to accept the minutes of the February 22, 2008 meeting, as written.
Vote: Motion passed 3-0.
Mr. Bock noted that Ms. Stevens’ first name was used in the 12th line down on Page 1 of the February 26, 2008 meeting minutes.
Motion: Bock, second Bonser to accept the minutes of the February 26, 2008 meeting with the above noted observation.
Vote: Chair Netishen abstained. Motion passed 2-0-1.
Mr. Bock made the observation that the words ‘live in a’ seem more appropriate than ‘create’ in the first sentence of the second paragraph for the minutes of the February 28, 2008 meeting.
Motion: Bonser, second Bock to accept the minutes of the February 28, 2008 meeting with the above noted observation.
Vote: Chair Netishen abstained. Motion passed 2-0-1.
Motion: Bonser, second Bock to accept the minutes of the March 3, 2008 meeting, as written.
Vote: Motion passed 3-0.
In regards to the minutes of the March 17, 2008 meeting, Ms. Bonser felt that the first sentence in the first paragraph on Page 3 was opposite of her understanding of the OEP grant process. Mr. Bock agreed, noting that he believed that they were informed that they did not have to complete a task within a stage and did not have to complete all stages. Chair Netishen suggested the following correction: “Ms. Mooney continued to explain that any applicant may go through various tasks and stages and there are different levels of funding and matching requirements within the stages.” Ms. Bonser also noted that the word ‘be’ was missing between the words ‘probably’ and ‘of’ in the same paragraph.
Motion: Bonser, second Bock to accept the minutes of the March 17, 2008 meeting with the above noted corrections.
Vote: Motion passed 3-0.
In regards to the minutes of the March 31, 2008 meeting, Mr. Bock wanted to clarify that the Town would only be responsible for $250 dollars of the $1,225 required match for the grant and that Ms. Copeland had stated that the remaining amount would be in-kind. He also noted that Ms. Copeland was not listed as a guest. Ms. Bonser noted that she was not listed as absent for this meeting on Page 1.
Motion: Bock, second Netishen to accept the minutes of the March 31, 2008 meeting with the above noted corrections/clarifications.
Vote: Ms. Bonser abstained. Motion passed 2-0-1.
Still with March 31, Chair Netishen noted that he felt it was important for the Board of Selectmen to put the Nottingham Community Newsletter deadlines on their calendars if they were able to obtain the annual schedule. Mr. Bock noted the action item of follow up for the Planning Board on Page 3.
In the minutes of the April 3, 2008 meeting, Ms. Bonser noted that the word ‘about’ was missing between the words ‘talked’ and ‘establishing’ in the line above the motion on Page 1. On Page 2 she noted that the word ‘and’ in the first motion should be ‘as’.
Motion: Bonser, second Bock to accept the minutes of the April 3, 2008 meeting with the above noted corrections.
Vote: Motion passed 3-0.
Still with April 3, Mr. Bock noted the action item of creating and posting a policy for grant submissions. Ms. Bonser noted the action item of the draft Community Center User Policy for discussion on this date.
Motion: Bonser, second Bock to accept the minutes of the April 10, 2008 meeting, as written.
Vote: Motion passed 3-0.
APPOINTMENTS
Chair Netishen acknowledge the absence of Mr. Albert and moved on to the next agenda item.
GENERAL BUSINESS
Mr. Bock announced that the 2nd Annual Benefit to support the Nottingham Food Pantry held April 5th at the Nottingham Community Church had been very well attended. He sent out thanks to Matt Anderson, Bob Abrams, Jillian Benham, Carol Coronis, Bob Chase, Jeri Corlew, Alan Eaton, Ben Fowler, Bill Garnett, Tom Hall, Gary Hume, Lynn Schultz, and Ian Souders for performing and more thanks to all who attended.
Draft Community Center Users Policy – Chair Netishen reported that Ms. Horvath had done a good
job pulling the policy together. He suggested the following changes:
1. ROOM RESERVATION #5 - Add another sentence which reads, “Groups are not allowed to transfer their permits to others.” Ms. Bonser and Mr. Bock agreed.
2. FEES #3 - Change the For-profit organization/resident to $100 (9 hours). Mr. Bock inquired as to what services are provided for the cost. Chair Netishen stated that someone must open and close and ensure the lights and so forth are off. Mr. Bock inquired as to where the SAU fell within the fee schedule. Chair Netishen reported that it falls under FEES #1 at no cost. Chair Netishen further suggested changing the For-profit organization/non-resident to $125 (9 hours). He stated that this was an activity that he wanted to encourage but felt that $125 was more adequate. Ms. Bonser asked to have Ms. Horvath attend a meeting
to speak to the issue before the Board made a final decision. Chair Netishen agreed.
3. FEES #6 – Chair Netishen suggested changing fee waiving authority to the Board of Selectmen, noting that placing the authority with the Recreation Director could create awkward situations. Mr. Bock suggested that the authority lay with the Town Administrator upon the recommendation of the Recreation Director. All agreed.
4. USE OF THE MEETING ROOM #5 - Chair Netishen felt that this section should include another sentence to the affect that excessive trash (more than one large bag) should be removed from the premises by the user. Ms. Bonser noted that the dumpster has been moved.
5. USE OF THE MEETING ROOM #8 – Chair Netishen noted that the word ‘the’ between the words ‘during’ and ‘any’ should be removed.
Members of the Board completed their review and agreed to wait on a response from Ms. Horvath, Recreation Director.
Fee Increase Recommendation - Chair Netishen read a memo from the Planning and Zoning Office requesting a public hearing for fee increases in the areas of public notice and abutter mailings. Members asked Ms. Chauvey to set the public hearing accordingly.
Chair Netishen informed the other members that the Court appointment for April 16 had been canceled.
Referring to a letter from DES, Chair Netishen asked Ms. Chauvey to note that the return by date should be May 1, not May 15.
Motion: Bonser, second Bock to allow Charles Brown, Town Administrator, to sign the Landfill Closure Grant.
Vote: Motion passed 3-0.
Ms. Bonser noted that she would like a follow up from the Town Administrator regarding the $9,021.62 balance due from FEMA.
ANY FURTHER BUSINESS
Chair Netishen asked if either guest had any business before the Board. Ms. Doughty stated that she did not. Mr. Terninko stated that someone had told him he should run for Selectman so he had come to see what it entailed. He declined Chair Netishen’s offer to sit at the mic.
The Board discussed the invitation to join the School Board for a meeting on June 4, 2008. Chair Netishen and Ms. Bonser will be attending, however, Mr. Bock will be unavailable.
The Board agreed to discuss a memo from Ms. Seaverns at their next meeting on April 28, 2008.
Chair Netishen explained to all that the Board of Selectmen would be going into non-public session and the procedure they follow.
Chair Netishen called a break at 7:45 PM. Meeting reconvened at 7:50 PM.
Motion: Bock, second Bonser to enter non-public session under RSA 91A: 3 II (a). Ms. Bonser seconded.
Vote: Motion passed 3-0.
The Board entered non-public at 7:51 PM.
Ms. Chauvey was excused from the non-public session at 8:05 PM. The following excerpt is from the notes of Chair Netishen.
Motion: Bonser, second Bock to end the non-public session.
Vote: Motion passed 3-0.
The Board concluded their non-public session at 8:43 PM. No action was taken other than the approval of the minutes of non-public meetings held from October 1, 2007 thru April 10, 2008.
Motion: Bonser, second Bock to seal the minutes of the non-public session.
Vote: Motion passed 3-0.
Motion: Bonser, second Bock to adjourn the meeting.
Vote: Motion passed 3-0.
Having no further business,
Meeting adjourned at 8:45 PM.
Respectfully submitted,
Traci Chauvey
Recording Secretary
Approved as amended on June 16, 2008
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