Minutes
Selectmen’s Meeting
July 9, 2007
6:30 PM Chair Bock opened the meeting and asked all those present to stand for the Pledge of Allegiance.
Members Present: Peter Bock, Bill Netishen, Mary Bonser and Town Administrator Charles Brown.
Others: Heidi Seaverns.
Regarding department business, Mr. Brown asked if the Board was ready to adopt the Code Administrator (CA) position as a permanent one. When the Board approved the CA position last November, it was on a temporary basis with the intent to review the concept in 6 months. Mr. Brown stated he thought Mr. Colby had done a good job. Discussion followed about the impacts of linking the building inspector position with the code administrator one. On a related issue, the Board would like to follow up with the PLIA & PLAC about their concerns voiced at the last meeting in regard to enforcement issues. The Board would like to schedule a workshop with the Health Officer, Building Inspector/Code Administrator, a few members of the PLIA & PLAC and possibly the Police Department to review procedures and come up with a written
sheet that outlines all the steps in the process for lodging complaints regarding health & zoning issues. After some more discussion about the composite job of Building Inspector/Code Administrator,
Motion: Bonser, second Netishen to make the Code Administrator position permanent. This position will be in conjunction with the Building Inspector position until rescinded by the Board of Selectmen.
Vote: 3-0 in favor.
Mr. Brown reported to the Board that Officer Gates has graduated from the Police Academy and is back on duty in Town. Mr. Bock stated that things went well over at Pawtuckaway State Park over the holiday. He further stated there had been a good response to the letters written by the Fire Chief, Police Chief and the Selectmen outlining their concerns about the park. Mr. Netishen informed the Board that he had gone to the Park and introduced himself to the interim manager. Ms. Bonser would like to see Nottingham’s open container law enforced at the park. The Board would like to speak with the Police Chief to get his thoughts about this issue. Mr. Netishen reported that most of the steel is up for the new Fire Station. The siding & roofing are on site as well. He reported that the construction is progressing very
well. The retaining wall is almost completed. All the concrete block for the wall was donated by a local business. Once this portion of the project is complete, the Board will send a letter of appreciation to the business thanking them for the support. The Highway department is working their way up Deerfield Road on the construction project. Summer Camp started today. Mr. Brown reported to the Board that the FEMA representative will be in Town tomorrow to finalize the submissions to FEMA as well as to pick up the information that is available on the Mill Pond Bridge. Mr. Brown informed the Board that a representative from NHDOT had met with Matt Low from Hoyle-Tanner (Town’s Engineer) at the bridge site today. Whatever happens with the dam may affect the permanent bridge. It is hoped that NHDOT will agree to a Bailey bridge as a temporary measure to get the road open again. It will not happen for a while however, as NHDOT has no crews available to put the temporary bridge in
place. Mr. Brown asked the Board if they want Mr. Noyes to continue his work on the other 3 quadrants of the Square. Much discussion followed. The Board wants to continue this work to define the Square and Mr. Noyes will be the Town’s key person and provide plan research for this project. Mr. Brown will contact Mr. Noyes for an estimate to complete the project. A long discussion followed about committee assignments. Mr. Netishen will be the Board’s representative to the Building Committee, PLAC and the liaison to the Building Department & the Highway Department. Ms. Bonser will be the Board’s representative to the Budget Committee and the alternate to the Planning Board and the liaison to the Recycling Center. Mr. Bock will be the Board’s representative to the Planning Board and the liaison to the Police Department and the Recreation Department. The Board will re-visit the CIP representative in the fall.
Regarding outstanding minutes,
Motion: Bonser, second Netishen to accept as corrected the minutes of May 3, 2007. There was a brief discussion about a Selectmen’s representative to the Conservation Commission.
Vote: 3-0 in favor.
Motion: Bonser, second Bock to accept as amended the minutes of June 15, 2007.
Vote: 2-0-1 in favor, Netishen abstained, as he was not present at the meeting.
Motion: Bonser, second Netishen to accept as amended the minutes of June 22, 2007.
Vote: 3-0 in favor.
Motion: Bonser, second Netishen to accept as printed the minutes of the workshop meeting of June 25, 2007.
Vote: 3-0 in favor.
Motion: Bonser, second Netishen to accept as printed the minutes of June 25, 2007.
Vote: 3-0 in favor.
Motion: Bonser, second Netishen to accept as printed the minutes of the joint meeting with the Planning Board of June 27, 2007.
Vote: 3-0 in favor.
The Board next reviewed the signature file,
Motion: Bonser, second Netishen to approve in-house abatement for Map 5 Lot 2-1C. Ms. Seaverns explained that the Tax Collector applied this LUCT to the wrong account and the abatement is necessary to remove it from that account. She also stated the LUCT has been posted to the correct account and it has been paid.
Vote: 3-0 in favor.
The Board signed a Timber Tax levy for Map 4 Lot 8.
The Board signed several salary history sheets for several recreation department employees.
Mr. Brown informed the Board that he would be requesting the first disbursement from the loan for the Fire Station in the amount of $ 299,387. He also told the Board that there would be more than $ 51,000 in the Capital Reserve Fund, but only the $ 51,000 could be used to pay for construction of the building since that was the amount voted on in the article.
Mr. Bock commented on the letter from NHDOT in regard to parking along Route 152. Chief English had written to DOT to request a change of No Parking signs from one side of the road to the other in front of the Community Center to Camelot Court for safety reasons during times of events going on here. DOT responded by declaring both sides of the road No Parking. Mr. Brown reported to the Board that Chief English is in contact with DOT to get the situation straightened out. Mr. Brown then reported to the Board that the Town had received three bids on the phone system for the new Fire Station ranging from approximately up to $ 10,215 down to
$ 5625. Mr. Brown may recommend that the Board accept a bid for the phone system at their next meeting after checking references and review of all submitted bids by the Fire Department. Mr. Bock reminded everyone that Nottingham Day is set for September 15th, save the date to celebrate the community. Mr. Bock, on behalf of the Board, thanked the newsletter staff for all their work in putting together a great newsletter that gets the information out to residents. Mr. Brown gave the Board members a copy of the new Fire/Rescue department by-laws for their review. The Selectmen must approve the by-laws and it is hoped that the Board can do that at their next meeting. The board members requested a copy of the current by-laws for comparison.
7:40 PM Motion: Netishen, second Bonser to enter non-public session under RSA 91A: 3 II (a) & (c).
Vote: 3-0 in favor.
7:55 PM Motion: Netishen, second Bonser to come out of non-public session.
Vote: 3-0 in favor.
7:55 PM Motion: Netishen, second Bonser to keep all discussions in non-public session sealed and all actions taken will be recorded in the public minutes.
Vote: 3-0 in favor.
The Board took the following action in regard to a Merit award
Motion: Netishen, second Bonser to give a merit award in the amount of $ 1000.00 to Paul Colby based on his efforts during the April floods and his overall job performance.
Vote: 3-0 in favor
Having no further business,
7:56 PM Motion: Bonser, second Bock to adjourn.
Vote: 3-0 in favor.
Respectfully Submitted,
Heidi Seaverns
Approved as written
7/23/07
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