Minutes
Selectmen’s Meeting
April 19, 2007
9:00 AM Chair Bock opened the meeting and asked all those present to stand for the Pledge of Allegiance.
Members Present: Peter Bock, Bill Netishen, Mary Bonser and Town Administrator Charles Brown.
Guests: Jaye Vilchock, Heidi Carlson, Paul Colby, Phil English, Loren Martin and Heidi Seaverns.
Chair Bock recognized Chief Vilchock, who proceeded to explain a possible Comcast setup for 911 services in all but the 895 exchange. There are still many questions that remain unanswered. Mr. Brown feels we may be trying to accomplish more than is reasonable. Deputy Chief Carlson reported that Comcast has installed phone service for the Town of Fremont. The question of how to communicate the new working phone numbers was discussed. Maybe a mass mailing to all residents. It was stated that we need better communication with WMUR and Comcast. It was decided to publish 1 emergency number, and keep the remaining number for general communication. Much discussion on the Comcast v.Verizon issue. Chief Vilchock was given authority to arrange for installation of the temporary Comcast phone lines. There will be two at the Fire
Department, two at the Police Department and two at the Town Office. Mr. Bock thanked all our emergency personnel for all their efforts. Route 152-Harvey Mill Bridge is now open to one lane of traffic. Personnel are working on a list of people that should be checked on, elderly, disabled and those that live alone. The Highway department is continuing their efforts to repair the roads in Town. The Police Department is operating well at this time. The Fire Department is spread very thin but is maintaining emergency services and the temporary communication network. This concluded the update from Department Heads.
Mr. Bock recognized Chief English. He asked about the availability of funds for the car purchase. The dealer has the vehicle in stock. The SUV will not be in until June or July. Mr. Brown will need to check the Town’s cash flow status before we can accept delivery of the car. The Chief informed the Board the department will attempt to use Betty’s computer as the server for this year. He will put a server and an additional computer in next year’s budget. Mr. Netishen asked about a recent complaint issue. The Chief stated it has not been followed up by complainant and he considered it a closed matter.
Loren Martin from Avitar was next to address the Board. She explained to the Board that the equalized ratio is derived from different strata throughout Town, residential sales, vacant land sales and also waterfront sales. The overall strata for Nottingham residential sales are 97.9 while the waterfront is at 78. This means that the non-waterfront properties are assessed at a higher level than the waterfront ones. Ms. Martin recommended that the Board authorize an update to the waterfront properties to bring then in line with other properties in Town. She explained this would be relatively easy to do using a sales analysis for all waterfront properties in Town. Ms. Martin informed the Board that this would require a separate contract but it should not cost any additional money. Much discussion followed on how best to
resolve this issue. It was decided that Ms. Martin would perform the analysis and the Board would make their decision at the June 11 meeting. The property owners affected would be notified by mail before second issue bills go out. Mr. Bock then asked if Avitar had had any experience with properties on a lake that the dam had collapsed. Ms. Martin stated that Webster had a similar situation last year when the Webster Lake Dam collapsed during the Mother’s Day floods. She explained that sales for 2006 on Webster Lake were not affected since it was anticipated that the dam would be rebuilt. She stated that as of April 1, 2007 the dam has not been replaced so property values may be affected this year. As far as the Nottingham Lake properties go, the assessments are based on what is there as of April 1. The lake was there on April 1 so Ms. Martin is recommending to the Board that nothing be done at this time. Mr. Netishen asked for information on view and how it relates to
waterfront property. The Board thanked Ms. Martin for her time and she left the meeting.
The Board next addressed the signature file;
Motion: Bonser second Netishen to approve the gravel tax levy for 2006 for Map 10 Lot 12.
Vote: 3-0 in favor.
Motion: Netishen, second Bonser to accept the yield tax levy for 2006 for Map 67 Lot 4 & 5.
Vote: 3-0 in favor.
Motion: Bonser, second Bock to accept the yield tax levy for 2006 for Map 2 Lot 1.
Vote: 3-0 in favor.
After reviewing the documentation presented, the Board acted on the following abatements:
Motion: Bonser second Netishen to approve the abatement for Map 39 Lot 4 based on review and Avitar’s recommendation.
Vote: 3-0 in favor.
Motion: Netishen second Bock to deny the abatement for Map 68 Lot 104 based on review and Avitar’s recommendation.
Vote: 3-0 in favor.
Motion: Bock second Netishen to approve the abatement for Map 2 Lot 8A-4 based on review and Avitar’s recommendation.
Vote: 3-0 in favor.
Motion: Bonser second Bock to approve the abatement for Map 71 Lot 36 based on review and Avitar’s recommendation.
Vote: 3-0 in favor.
Motion: Netishen second Bock to approve the abatement for Map 23 Lot 13 based on review and Avitar’s recommendation.
Vote: 3-0 in favor.
Motion: Bonser second Netishen to approve the abatement for Map 70 Lot 33 based on review and Avitar’s recommendation.
Vote: 3-0 in favor.
Motion: Bonser second Bock to approve the abatement for Map 19 Lot 17-2 based on review and Avitar’s recommendation.
Vote: 3-0 in favor.
Motion: Netishen second Bonser to approve the abatement for Map 64 Lot 1-1 based on review and Avitar’s recommendation.
Vote: 3-0 in favor.
Ms. Bonser asked about the bridge outage and the effect it has on her property value.
The Board reviewed bills. There was discussion regarding the AIA contract for the new firehouse and who should sign on behalf of the town. One other issue was regarding the sub-contractor release forms. (lien waivers)
The Board next discussed committee assignments. Mr. Bock stated he would like to be the Planning Board (PB) representative this year. Ms. Bonser stated she would like to continue as the PB representative. A lengthy discussion followed. The committee assignments for the Board are the Planning Board position, Budget Committee representative, Building Committee, Pawtuckaway Lake Advisory Committee (PLAC), and the Capital Improvement Plan Committee (CIP). The Board questioned whether or not one of them could serve on the Conservation Commission. Mr. Brown will research that and get back to the Board. More discussion followed about the Planning Board position. At this point in the meeting, several representatives from the Red Cross came in to speak with the Board. They asked if the Town had specific needs. They informed the
Board that Colleen Fitzpatrick would be the disaster service contact (766-5440). They indicated they could assist residents with water clean up kits, if needed. Discussion followed about possible concerns and hard hit areas in Town. Mr. Bock asked if the Red Cross could assist the Food pantry with in kind donations. The Board thanked the representatives for their information and the representatives left.
Motion: Bonser, second Netishen to nominate Peter Bock to serve as BOS Planning Board representative.
Vote: 3-0 in favor.
Motion: Bock, second Bonser to nominate Bill Netishen to serve as BOS Building Committee representative.
Vote: 3-0 in favor.
Motion: Netishen, second Bock to nominate Mary Bonser to serve as BOS Conservation Commission representative if applicable.
Vote: 3-0 in favor.
Motion: Bonser, second Bock to nominate Bill Netishen to serve as BOS PLAC representative.
Vote: 3-0 in favor.
Motion: Netishen, second Bock to nominate Mary Bonser to serve as BOS Budget Committee representative.
Vote: 3-0 in favor.
Motion: Bonser, second Bock to nominate Bill Netishen to serve as BOS CIP representative.
Vote: 3-0 in favor.
Ms. Bonser asked about the possibility of using conversation funds to help pay off Mulligan. No greater than 10% of annual payment.
Having no further business,
12:31 PM Motion: Bonser, second Bock to adjourn.
Vote: 3-0 in favor.
Respectfully Submitted,
Charles A. Brown
Town Administrator
Approved as written
5/29/07
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