Minutes
Selectmen’s Meeting
May 1, 2006
6:30 PM Chair Bonser opened the meeting and asked all those present to stand for the Pledge of Allegiance.
Members: Mary Bonser, Peter Bock, Bill Netishen and Town Administrator Charles A. Brown.
Guests: Traci Chauvey, April Bacon, Phil Auger, Butch Smith, Charles Reid, Janet Horvath Jack Caldon, Susan Mooney, Charlene Anderson, and other members of the Conservation Commission.
Mr. Brown introduced Traci Chauvey to the Board. He explained that Ms. Chauvey has an extensive background in Micro Soft applications and office practices. After a productive interview Mr. Brown offered Ms. Chauvey the position pending Board of Selectmen approval. Mr. Brown feels she will be a good addition to the Town staff.
Motion: Bonser, second Netishen to approve Mr. Brown’s recommendation to hire Ms. Chauvey as a part time secretary.
Vote: 3-0 in favor.
The Board reviewed a letter from Kelly Tivnan, Planning Board Secretary concerning site plan issues. Next the sign issue was discussed. After review of Building Inspector memos, a letter of concern from a resident and personal viewing by at least two members, the Board feels that the new ice cream shop on Route 4 is in violation of the current sign ordinance.
Motion: Bock, second Netishen to have Mr. Brown send the owner a letter asking them to bring the site into compliance.
Vote: 3-0 in favor.
There was additional discussion regarding temporary signs and how long they may be allowed to be displayed. It was stated that the ordinance has the guidelines regarding these signs.
Mr. Bock brought up a complaint that was received regarding junk. He wishes to do a site walk so that the members of the Board can see exactly what is in violation. Mr. Brown will see that all parties are contacted in order to schedule this walk.
Ms. Bonser asked if the Town’s website could link to the Pawtuckaway Lake Improvement Association’s site. There was short discussion. The Board felt we need a policy covering these issues.
Ms. Bonser opened the Bacon conservation easement hearing. Ms. Bonser explained that because of an unexpected issue with the existing agreement the hearing would need to be postponed to a later date.
Motion: Bock, second Bonser to postpone the hearing to May 30, 2006.
Vote: 3-0 in favor.
The hearing was closed.
Mr. Brown explained his unofficial discussions with the Board and Commission members. It seems to be the general consensus that abating a portion of Ms. Bacon’s taxes is not the best way to proceed. The Board feels Mr. Brown’s recommendation to amend the original agreement to increase the sale price would be a reasonable way to proceed. Mr. Brown will confer with the attorney on this matter and report back to all parties. The Conservation Commission and the Board will take action at future meetings including the next meeting on May 15.
7:10 PM Jack Caldon read a letter he sent to the Board regarding what he feels is illegal dumping of material near Pawtuckaway Lake. Mr. Caldon feels he should not be the person who follows through on this issue. Ms. Bonser feels this must be a combination effort by the town and the state. Mr. Caldon also notified Jeff Boucher from the state park. Mr. Netishen asked what Mr. Boucher’s reaction was. Mr. Caldon stated that the police department has not followed up with him. He has had to call the police first. Mr. Bock asked about the materials that were dumped. Mr. Caldon stated that TV’s and metal objects had been dumped and some were cleaned up by Mr. Boucher. Mr. Brown will get a full report from the police department.
Ms. Bonser still feels DES should be contacted. Mr. Caldon feels he has done enough but he will contact DES. He feels strongly that this should be followed up by town officials.
7:23 PM Ms. Bonser opened public hearing for acceptance of a grant obtained by the Recreation Department. Recreation Director Janet Horvath explained the purpose and results of the grant application. This Grant is to help with advertising efforts for Nottingham Day. There was no comment from the public.
Motion: Netishen, second Bock to accept the grant of $800.00.
Vote: 3-0 in favor.
The hearing was then closed.
Discussion began concerning the issue at 91 McCrillis Road. Ms. Bonser recused herself, as she is an abutter to the property. Mr. Netishen stated he has received a letter from Mr. Reid. Neither member has read the letter as it was just received this afternoon. Ms. Bonser asked if Mr. Smith had seen this letter. Mr. Smith indicated he has not and asked if the pictures presented at the April 17, 2006 meeting were available. Mr. Netishen stated that no pictures were retained from last meeting; they were returned to Mr. Reid. Mr. Netishen asked Mr. Reid to come forward for some questions. Mr. Reid did not provide any specific dates regarding Mr. Smith’s days of violation. Mr. Netishen again asked for specific dates. Discussion continued regarding the need to have
these dates. Mr. Bock stated receiving information at this late date is very difficult and as such he cannot give this matter proper consideration tonight. Mr. Bock asked if Mr. Reid feels Mr. Smith is still not conforming to the ZBA conditions. Mr. Reid responded with a yes.
Mr. Reid did not expect this to be resolved tonight. He will provide more details to the Board with dates and times. Mr. Reid said he provided the letter to help bring Mr. Bock up to speed with the history of this matter. Mr. Smith was asked to comment. Mr. Smith stated he has been working on his property. He stated times and dates that he hauled and dumped material for his own use on the property. He raked leaves by hand and moved them with his loader. He has been documenting the times he has worked on his own property before leaving for work offsite. Also, he does some personal work after returning from a job site. Mr. Bock asked about Mr. Smith’s need to have help during a period of ill health. Mr. Smith responded that he did receive help from friends and
relatives but has not used any hired help, he has no employees.
Mr. Netishen discussed the issue and processes for providing documentation to the town. Most times this makes the document or information a public record. Mr. Smith feels Mr. Reid’s letters should also provide a statement of exactly what Mr. Smith is doing that may be violations.
The discussion ended. The matter will be continued at a later date.
The Board reviewed minutes of a previous meeting.
Motion: Netishen, second Bock to accept as corrected the minutes of April 17, 2006.
Vote: 3-0 in favor.
Ms. Bonser brought up the points of the grant requirements such as insurance concerning the grant that the PLAC is applying for. The Board reviewed all the parts of the documentation including the portion of the work to be done by Geosyntec as seen in exhibit A of the documentation. Mr. Brown will check the insurance umbrella. All participants must keep track of the time that they devote to the project to be billed as matching funds. These documents need to be signed and returned NHDES, the sooner the better, for action by the Governor and Counsel.
8:30 PM The Board reviewed documents that required signatures.
Motion: Bonser, second Bock to appoint Kevin Bassett as an alternate to the Zoning Board of Adjustment for one year.
Vote: 3-0 in favor.
Motion: Netishen, second Bock to approve a current use application for Map 24, Lot 2 & 3.
Vote: 3-0 in favor.
Motion: Netishen, second Bock to approve a current use application for Map 70, Lot 26.
Vote: 3-0 in favor.
Motion: Netishen, second Bock to approve a current use application for Map 5, Lot 9-12.
Vote: 3-0 in favor.
Motion: Netishen, second Bock to approve a current use application for Map 18, Lot 4B.
Vote: 3-0 in favor.
Motion: Netishen, second Bock to approve a current use application for Map 59, Lot 39.
Vote: 3-0 in favor.
Motion: Netishen, second Bock to approve a current use application for Map 31, Lot 1.
Vote: 3-0 in favor.
The Board signed two Intent to Cut forms for Map 52, Lot 6-6 and Map 52, Lot 6-5.
Motion: Netishen, second Bock to assess a Land Use Change Tax to Map 5, Lot 2-1.
Vote: 3-0 in favor.
Motion: Netishen, second Bock to assess a Land Use Change Tax to Map 14, Lot 23-1.
Vote: 3-0 in favor.
The Board then reviewed and signed 18 Veteran’s exemption applications. 14 were approved and 4 were denied. Mr. Brown and the staff had previously checked all applications to determine if all requirements have been met.
The Board reviewed, signed and approved 2 Elderly exemption applications.
The Board then considered Timber tax levies.
Motion: Netishen, second Bock to assess a timber tax levy to Map 32, Lot 18 & 19.
Vote: 3-0 in favor.
Motion: Netishen, second Bock assess a timber tax levy to Map 32, Lot 20.
Vote: 3-0 in favor.
Mr. Netishen asked about the Internal Controls Assessment. Mr. Brown has not received the final draft at this time.
The Board discussed a contract with CMA Engineers, Inc., involving the Remediation and Soil sampling at 129 Mill Pond Road. Two proposals have been received. One from GZA GeoEnvironmental and one from CMA Engineers, Mr. Brown recommended acceptance of CMA’s proposal as it is half the cost as the other.
Motion: Netishen, second Bock to accept the CMA engineers proposal C-1915 and allow Mr. Brown to sign the document on behalf of the Town.
Vote: 2-0 in favor, 1 recusal, (Bonser, she is an abutter to this property)
Mr. Netishen thanked Mr. Brown for sending a timely response to DRA’s April 19, 2006 report, which contained numerous mistakes.
Mr. Bock brought up a discussion he had with the School Board. He stated we are all members of the same community and we should be working together on common issues.
Mr. Brown stated he has received a request from the School Board to meet with the Board of Selectmen on June 21, 2006 at 7:00 PM. This meeting will be at the School Board’s regularly scheduled meeting. Ms. Bonser stated she has a conflict as the Planning Board is meeting that night. It was asked what the topic would be discussed. Mr. Brown will ask to reschedule and inquire as to the topic/s to be discussed.
Mr. Bock remarked about the large community involvement regarding the NYA that was evident on Saturday for the opening ceremonies of the baseball/softball season.
Mr. Netishen stated that he received feedback from relatives of some participants that were very impressed by the excellent example being set by coaches and staff / volunteers of the NYA.
9:23 PM Having no further business before the Board,
Motion: Netishen, second Bock to adjourn.
Vote: 3-0 in favor.
Respectfully Submitted,
Charles A. Brown
Town Administrator
Approved as corrected
5/17/06
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