Minutes
Selectmen’s Meeting
May 16, 2005
6:37 PM Chair Netishen opened the meeting and asked all to stand for the Pledge of Allegiance.
Guests: Eugene Reed, Matthew Martin, Martha Drukker and a number of others, which did not speak.
Mr. Netishen asked if there were any items from the Department Heads.
Mr. Brown informed the Board about his discussion with the Road Agent regarding a request to relocate a Town boundary marker. The marker in question is the corner between Nottingham, Lee and Epping. The marker is right at the edge of Rollins Road and will prohibit any road improvement without being relocated. Any relocation would be indicated on a plan and be recorded at the registry of deeds. The Town has not received any official request at this time. Next, Mr. Brown informed the Board that the Fire –Rescue Department would like to take delivery of the new chassis for F1 as soon as cash flow will allow.
Mr. Netishen read the First Issue Warrant Property Tax Levy in the amount of $3,924,067.
Motion: Bonser, second Netishen to approve the Tax Levy as read.
Vote: 3-0 in favor.
Mr. Brown explained the next document as being a lien release, which had been discharged in 2001 but never signed and recorded.
Motion: Netishen, second Bonser to sign lien release for Map 38, Lot 3.
Vote: 3-0 in favor.
The Board signed (3) current use applications.
The Board then considered the abatement applications.
For Map 42, Lot 19-8, the recommendation from Avitar was to deny this application.
Motion: Netishen, second Bonser to accept the recommendation. Mr. Reed asked for the owners name and to have the recommendation read. Mr. Netishen complied with the request.
Vote: 3-0 in favor.
Mr. Reed feels the applicant was not adequately noticed and asked how the owner can have Avitar do a full interior inspection. Mr. Reed feels the applicant would agree to an interior inspection. After the Notice of Updated Values is sent to property owners, times for additional review will be scheduled and property owners will be able to make appointments for such review.
For Map 42, Lot 19-1, Avitar recommended approval of the abatement in the amount of $21,800.
Motion: Netishen, second Bonser to accept the recommendation.
Vote: 3-0 in favor.
For Map 55, Lot 3-56, Avitar recommended approval of the abatement in the amount of $18,000.
Motion: Netishen, second Bock to accept the recommendation.
Vote: 3-0 in favor.
For Map 42, Lot 19-19, Avitar recommended approval of the abatement in the amount of $5,100.
Motion: Netishen, second Bock to accept the recommendation.
Vote: 3-0 in favor.
7:00 PM Mr. Netishen recognized Mr. Eugene Reed. Mr. Reed had 3 issues to discuss with the Board. The first is the Economic Development Committee; Mr. Brown answered this at the last meeting. The second was regarding the progress of the assessment update. Mr. Netishen read a memo from Ms. Seaverns in answer to the question. The third question was regarding the abatement application process. Mr. Reed asked if the Board reads all the abatement applications. He feels the applicants are not getting due process. Mr. Netishen replied that the Board does not necessarily read the applications. This is one of the reasons a professional assessing firm is contracted. Mr. Reed feels Avitar’s representative is bias and incompetent and that she will not speak with him. Mr. Reed also stated that he
and any property owners that are associated with him are not being treated fairly. Mr. Netishen indicated he would not allow derogatory comments toward individuals. Mr. Reed read a prepared statement containing an oath of office and numerous statements of his opinion, worded as a proclamation. He feels the Board should take immediate action on his concerns or resign. Ms. Bonser asked if Mr. Reed has had issues with Avitar in any other town. Mr. Reed stated he had not.
After receiving a copy of his statement for review, the Board will schedule Mr. Reed for the next meeting.
Next, Matthew Martin presented his idea for creating a skateboard park. This area should be suitable for all ages and include stated rules. The Board asked many questions concerning safety, numbers, liability and enforcement. Initially all the equipment would be under four feet high including a quarter pipe. Ms. Bonser asked him to come in with additional information as discussed on June 6 to continue this dialog. The size of the paved area outside the community center where this park is being considered is 80’ x 50’ now. Mr. Netishen thanked Mr. Martin. Martha Drukker spoke in favor of this concept and has designed these types of parks. She offered her assistance and expertise. The location being considered is good. Little maintenance is required after
this type of facility is built. The park can be enclosed. A number of people were in attendance to support this effort. 7:42 PM the discussion ended and guests left.
Next, bids were opened.
For roofing at the municipal office complex, Melanson Co. submitted a bid for $38,200.
For windows and doors at the municipal office complex, Spagna Remodeling submitted a bid for $11,790.55.
Motion: Netishen, second Bonser to accept both bids for the stated prices.
Vote: 3-0 in favor.
For the concrete pads at the recycling center, Sturgis Concrete Floors submitted a bid for $2,200.
Motion: Netishen, second Bock to accept this bid.
Vote: 3-0 in favor.
For new lighting at the Highway Garage, White Electrician’s, phase 1= $2,735, phase 2= $1,050 for a total of $3,785.
Motion: Netishen, second Bonser to accept bid from Whites for the stated price.
Vote: 3-0 in favor.
Continuing with the abatements,
For Map 42, Lot 19-14 Avitar recommended approval of the abatement in the amount of $3,600.
Motion: Netishen, second Bock to accept the recommendation.
Vote: 3-0 in favor.
For Map 42, Lot 19-9 Avitar recommended approval of the abatement in the amount of $5,300.
Motion: Netishen, second Bonser to accept the recommendation.
Vote: 3-0 in favor.
For Map 55, Lot 3-10 Avitar recommended approval of the abatement in the amount of $2,600.
Motion: Netishen, second Bock to accept the recommendation.
Vote: 3-0 in favor.
Next, for Map 23, Lot 7 a request was made to return a bond for timber cut, as the cutting never took place.
Motion: Netishen, second Bonser to return the bond.
Vote: 3-0 in favor.
Mr. Netishen signed the timber report letters. The Board also signed the Timber Tax levies.
The Board then reviewed the minutes of the April 29, 2005 meeting / workshop.
Motion: Bonser, second Bock to accept the minutes of April 29, 2005 as written.
Vote: 3-0 in favor.
The Board started to review the minutes of the May 2, 2005 meeting, which led into a discussion about the Employee Policy. They will come back to the minutes after the policy review.
From harassment policy, remove #4 and add to unacceptable conduct on page 23.
On page 14, the FMLA information is fine. Attorney has confirmed accuracy.
On page 22, final discharge is to be approved by the Board of Selectmen after Administrator’s recommendation.
Mr. Brown will forward this final version to the attorney for review. The Board will act on acceptance at their June 6, 2005 meeting
Mr. Brown reviewed the lighting upgrade contract for the Recycling Center with the Board.
Motion: Bonser, second Bock to accept the proposal from NH Electric Co-op and have Mr. Brown execute the documents.
Vote: 3-0 in favor.
Mr. Netishen read Mr. Eugene Reed’s resignation as Trustee of the Trust Funds.
Motion: Bonser, second Bock to accept the resignation.
Vote: 3-0 in favor.
Mr. Netishen asked for general comments from the Board
Mr. Bock brought up recycling issues, which included education and signage at the Recycling Center. The process of improving the Town’s recycling efforts will continue.
The Rosenfield-Mallette issue has been addressed to the satisfaction of the Board.
Ms. Bonser added, the next Capital Improvement Program meeting is on June 20, 2005 at 7:00 PM.
At the June 6, 2005 meeting, Mr. Brown’s performance evaluation should be acted on.
The zoning violation issues on Route 4 were discussed. Mr. Netishen and Mr. Bock feel that letters should be sent to offenders to begin the effort toward compliance. Ms. Bonser asked if waiting for completion of the new growth ordinance would be a more appropriate time for this action. Much discussion followed.
Motion: Netishen, second Bock to send the letters regarding violations.
Vote: 2 in favor, 1 opposed (Bonser).
The Board then covered the action items.
There was a challenge from the Town of Raymond regarding a float in the 4th of July parade. The Board respectfully declined. Mr. Brown will respond to them.
Mr. Netishen made announcements about upcoming meetings and events.
The Board reviewed the minutes of the May 2, 2005 meeting.
Motion: Netishen, second Bock to accept the minutes of May 2, 2005 as written.
Vote: 3-0 in favor.
Motion: Bonser, second Bock to accept the Conservation Commission recommendations for appointment of members. Celia Abrams and Cheryl Smith.
Vote: 3-0 in favor.
Per a recommendation from the remaining two Trustees of the Trust Funds to fill the position opened by Eugene Reed’s resignation.
Motion: Bonser, second Bock to appoint Gerry Lalonde as Trustee of the Trust Funds.
Vote: 3-0 in favor.
9:35 PM Having no further business before the Board,
Motion: Netishen, second Bonser to adjourn.
Vote: 3-0 in favor.
Respectfully Submitted,
Charles A. Brown
Approved as corrected
6/6/05
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