Minutes
Selectmen’s Meeting
April 4, 2005
6:30 PM Chair Netishen opened the meeting and asked all those present to stand for the Pledge of Allegiance.
Members present: Bill Netishen, Mary Bonser, Peter Bock and Town Administrator Charles Brown.
Guests: Mary Martin and Skip Seaverns.
The Chair asked if there were any department issues. Mr. Brown brought up the proposal to build a new workstation / desk to accommodate five (5) officers, to be installed in the squad area at the Police Department. The whole setup will also have five (5) new file cabinets for the officers use. Discussion followed; this was not in the department budget request but was felt this is a worthwhile request and is needed. This had been planned but was removed from the renovation project.
Motion: Bonser, second Netishen to accept the contractor’s proposal for this workstation/desk, not to exceed $1,300.00.
Vote: 3-0 in favor.
Motion: Bonser, second Bock to approve the purchase of (5) five, 2-drawer file cabinets.
Vote: 3-0 in favor.
Mr. Brown brought up the gravel road conditions. He stated that the Highway Department has been working hard in an effort to keep up with the spring road conditions. The office has been receiving many calls.
Next, the minutes of a previous meeting were reviewed.
Motion: Bonser, second Bock to accept as written the minutes of the March 21, 2005 meeting.
Vote: 3-0 in favor.
Concerning the Comte conservation easement; Mr. Brown has received signed originals of the Escrow Agreement and the Agreement for Conveyance of Conservation Easement Deed. Mr. Brown has not been able to contact the town attorney for his final opinion on these documents. The Board wants to wait for an opinion from the attorney. Mr. Brown will make copies for the Board to review. The Board will complete their review by 4:00 pm on Wednesday, April 6, 2005 and contact Mr. Brown with any issues.
The Board acknowledged an invitation to the D.A.R.E. graduation to be held on April 20, 2005 @6:30 PM at the Nottingham Elementary School.
Next, the Board discussed a request from a resident that the dumpster located at the entrance to the parking lot here at the Town Offices be moved because it is unsightly. Some discussion ensued, the request will be taken under advisement.
The Board acknowledged an invitation to the Newmarket Safety Complex Open House on April 16, 2005 from 11:00 AM – 2:00 PM.
The Board reviewed a letter from Mary Martin concerning zoning violations. Mr. Netishen asked that the Building Inspector check this situation upon his return from vacation. The Board agreed. Mr. Seaverns provided a handout to the Board regarding this issue. He hopes the Board will do their homework and approach this carefully and take all circumstances into consideration. There are many issues along Route 4. Mr. Netishen thanked the individual for taking the time to address this concern. Ms. Bonser hopes this can be resolved by working with businesses and help them to comply and use the established process.
Mr. Brown will contact the Local Government Center to obtain a job description for an Economic Development Committee Director.
Mr. Brown informed the Board of the pending pre-construction meeting for the Mill Pond Bridge Project. The Board asked about the signage that will be necessary for the Mill Pond Bridge closure. There was much discussion on this issue. Mr. Brown explained that this is all part of the contract proposal, has already been quoted and will not be open for much discussion. He is waiting for a meeting date and will inform the Board when it is scheduled.
The Employee Policy was discussed next. Mr. Brown will get a redline copy from the attorney of the December 18, 2004 version to Mr. Bock so he can review the document. The Board will readdress this issue in four weeks. (May 2, 2005)
Mr. Netishen feels that there should be a workshop to address issues from Town Meeting and other pending matters. Issues such as the land purchase, the Building Committee, the employee policy and bids for the Community Center could be discussed. Mr. Brown will compile a list for Mr. Bock so that he can be informed of pending matters including hiring an EDC Director, putting out bids and office security. Ms. Bonser feels that these issues can be addressed at regular meetings. The Board agreed to start, using Ms. Bonser’s suggestion and schedule time to take up the pending matters.
Concerning the security issues at the Community Center, Mr. Brown is working on this. He is waiting for information from a couple vendors and has discussed the matter briefly with the Chief of Police to get his input on the issue.
An inquiry from State Representative Harriet Cady prompted a discussion about Senate Bill 180.
Motion: Bonser, second Bock to direct Ms. Cady to not support SB 180 as presented to the Board.
Vote: 3-0 in favor.
Ms. Bonser asked about a letter that was to be sent to Senator Green concerning Municipal Agent status. Mr. Brown said he would follow up on this.
Ms. Bonser asked if we need to receive a deed for the roads that were accepted at Town Meeting as new town roads.
Mr. Netishen announced that the Building Committee meetings that are held on Friday afternoons will have a new start time of 12:30 PM. The committee meets as needed and the next meeting will be on April 15, 2005. The committee is moving forward with the purchase conditions for the Bateman property. There is a resident who has volunteered to provide the septic design and engineering services at no charge.
Again, the Board discussed that they may schedule workshops but will try to do additional business at the regular meetings.
7:55 PM Motion: Bonser, second Bock to enter into non-public session per RSA 91-A:3II (e).
Vote: 3-0 in favor.
8:30PM- The Board returned to regular session of the meeting.
Motion: Bonser, second Bock to keep all discussion in non-public session, non-public.
Vote: 3-0 in favor.
The signature file was then reviewed. The Board signed the new signature cards for all bank accounts and acted on the resolution required by the bank. Mr. Netishen read the resolution.
Motion: Netishen, second Bonser to accept the Citizen’s Bank Resolution as read and sign the document.
Vote: 3-0 in favor.
Next, the Board reviewed the Supplemental Loan Agreement for the landfill. This agreement contains the actual amount of the bond for the landfill closure. ($255,593.04)
Motion: Bonser, second Bock to accept and sign the Supplemental Loan Agreement for the landfill.
Vote: 3-0 in favor.
The Board reviewed the MS-2.
Motion: Bonser, second Bock to sign the MS-2.
Vote: 3-0 in favor.
Several other issues were acted on.
Motion: Bonser, second Bock to appoint Kurt Duprey to the Budget Committee for one year.
Vote: 3-0 in favor.
Motion: Bonser, second Bock to sign the Letter of Agreement with and participate in the Household Hazardous Waste Day as setup with the City of Dover.
Vote: 3-0 in favor. The planned date is September 24, 2005, information will be available approximately (6) six weeks prior to the event.
The following abatements were reviewed:
Map 23, Lot 2-38 Map 23, Lot 2-44. These are to correct an error between these properties.
Motion: Netishen, second Bock to accept the recommendation to abate these properties.
Vote: 2-0 in favor, 1 recusal (Bonser)
The following abatement requests with recommendations from the Town’s assessing firm were acted on:
Map 4, Lot 18-12 Map 42, Lot 19-12 Map 42, Lot 19-18 Map 42, Lot 19-22
Map 42, Lot 19-11 Map 42, Lot 29-33 Map 55, Lot 3-62 Map 42, Lot 19-6
Map 42, Lot 19-16 Map 42, Lot 19-4 Map 55, Lot 3-52 Map 42, Lot 19-34
Map 42, Lot 19-5 Map 55, Lot 3-3 Map 55, Lot 3-5
Map 55, Lots 15, 16, 21, 58, 63, 06, 08, 09, 14, 19, 20, 62, 64 and 67.
Motion: Netishen, second Bonser to deny these abatement requests per the recommendation of the assessors.
Vote: 3-0 in favor.
The Board then considered an abatement request from NH Electric Co-op.
Motion: Bonser, second Bock to accept the recommendation to deny this abatement.
Vote: 3-0 in favor.
The Board signed an Intent to Cut form.
Motion: Bonser, second Bock to approve the elderly tax deferral application.
Vote: 3-0 in favor.
Concerning the timber tax levy for Dan Mather,
Motion: Bonser, second Bock to approve the tax levy warrant.
Vote: 3-0 in favor.
9:25 PM Having no further business before the Board,
Motion: Bonser, second Bock to adjourn.
Vote: 3-0 in favor.
Respectfully Submitted,
Charles A. Brown
Town Administrator
Approved as amended
4/18/05
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