NOTTINGHAM PLANNING BOARD
July 13, 2011
PUBLIC SESSION
Approved & Amended
Type of Meeting: Regularly scheduled meeting
Method of Notification: Posted at the Nottingham Municipal Building & Nottingham Post Office
Meeting Location: Nottingham Municipal Building
PB Members Present: Arthur Stockus, Chair; Rick Bacon, Vice Chair; Susan Mooney, Secretary, Peter Gylfphe, John Morin, Gary Anderson, Selectmen’s Rep, Traci Chauvey, Alt. Member (not seated)
PB Members Absent: Robert “Buzz” Davies, Alternate Member, Cheryl Smith, Alt. Member
Others Present: Lisa Sears; Land Use Clerk, Paul Colby, Building Inspector/Code Administrator, Tom Sweeney, Matt Curry, Bruce Mayberry, BCM Planning
Chair Stockus called the meeting to order at approximately 7:08 pm. This meeting was broadcast on Cable Channel 22. The Board tabled the minutes until later in the meeting. Chair Stockus opened the public hearing.
Public Hearing for the Adoption of the Basis of Assessments and Fee Schedule for the implementation of Impact Fees for the School and Fire Departments.
Chair Stockus read the notice placed in the July 1st Foster’s Daily Democrat. Mrs. Sears noted that there were no written comments submitted. Chair Stockus gave a brief history of the project noting that the Board voted unanimously on June 8, 2011 to use the Per Unit Fee Schedule for (School and Fire) residential and to use Square Footage for non residential (Fire only). He also reviewed the proposed fees. It was later noted that the Board had decided that any manufactured housing would come under single family residential fee.
Mr. Anderson noted that he believes that the Per Unit Fee Base was the fairest approach, and noted that is what the Board ended up with as well.
Mr. Sweeney asked about how and when the funds are held and used. It was noted that the funds collected do not go into the General Fund, they are kept separate, and the funds must be allocated within 6 years and can only be used for capital projects related to the assessment for Fire/School. Discussion by Ms. Chauvey and others was on examples of projects that may use these fees, for clarification purposes.
MOTION by Mr. Bacon to allow non resident, Matt Curry to speak at this public hearing.
SECOND by Ms. Mooney
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
Matt Curry, resident of Epping, contractor in Nottingham, was allowed to ask about the cost of this fee and how it is returned if unused in the time allotted. Ms. Chauvey noted that it would be returned to the owner of record at the time of return; the fee is associated with the property and not a person. It was noted the age or number of children did not matter but there area waivers for the School Impact Fee in the Ordinance for such things as a 55+ community, or a one bedroom accessory apartment.
Chair Stockus asked Mr. Mayberry if he had anything to add. He stated that Ms. Chauvey, the Committee and the Board seem to understand the Impact Fee Ordinance well but did advise not waiting to review and update these fees. He noted that the maximum stated in the ordinance is 5 years but added if the Building Committee or someone else states that there is a need for school expansion, then the fees should be updated to reflect that. The Board agreed. Mr. Mayberry also noted that any fee change would need a public hearing but not a vote at Town Meeting.
Mr. Gylfphe questioned the amount charged for single family vs multi-family. Mr. Mayberry discussed how the averages are used. The choice was to keep it as simple as possible, minimize the amount of administrative time, rather than maximize the fee amount. It was noted that the Town could collect larger amounts of money if they chose a different method but the Board and Committee did not want that. They wanted a simple and fair method so they went with averages.
MOTION by Mr. Anderson to close this public hearing.
SECOND by Mr. Bacon
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
MOTION by Ms. Mooney to implement and adopt the Per Unit Assessment Fee Schedule for School and Fire for residential and square footage for non residential for Fire. Noting that Manufactured Housing comes under Single Family per unit assessment.
SECOND by Mr. Anderson
VOTE 5-Aye. 1- Opposed 0- Abstained MOTION PASSED
MOTION by Mr. Bacon to adopt the Basis of Assessment for Public School Impact Fee, Town of Nottingham, NH January 19, 2010 prepared for Nottingham Planning Board by BCM Planning, LLC and the Basis of Assessment for Fire Department Impact Fee Town of Nottingham, NH January 30, 2010 prepared for Nottingham Planning Board by BCM Planning, LLC.
SECOND by Mr. Gylfphe
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
Review of the Minutes
June 8, 2011
Line 35 change triangle to triangular
Line 59 insert lot after conforming
Line 60 change triangle to triangular
Line 81 change provided to provide
Line 97 change mark to stamp
Line 129 add apostrophe to applicants
Line 135 change markers to monuments
Line 184 delete as a whole
Line 187 delete that is
Line 209 change use to base
Line 210 change bases to basis
MOTION by Mr. Anderson to approve the amended minutes for June 8, 2011
SECOND by Mr. Morin
VOTE 3-Aye. 0- Opposed 3- Abstained MOTION PASSED
June 15, 2011
Line 58 change where to were
Line 63 change broaden to change
Line 72 should read: some of these items and suggest the posibliity of other town groups contributing, as well.
Line 74 change amount to number
MOTION by Ms. Mooney to approve the amended minutes for June 15, 2011
SECOND by Mr. Morin
VOTE 4-Aye. 0- Opposed 2- Abstained MOTION PASSED
June 22, 2011
Line 101 Change Completeness to Compliance
Line 106 delete the whole line
MOTION by Ms. Mooney to approve the amended minutes for June 22, 2011
SECOND by Mr. Anderson
VOTE 4-Aye. 0- Opposed 2- Abstained MOTION PASSED
Other Business
Mr. Colby requested a form for waivers on the Impact Fee Ordinance. Chair Stockus suggested using the waiver request form we already have. Mr. Colby agreed.
Mr. Colby updated the Board on recent legislative happenings. He noted that the Board can no longer require sprinklers for residential 1 and 2 family homes. Discussion was on costs of cisterns and if there was a need to update the Subdivision Regulations to reflect the change.
Mr. Colby gave a brief overview of which subdivisions underway will or will not be subject to the Impact Fee now. Ms. Chauvey discussed the four year timeline earlier.
Mrs. Sears will resend the Board the comments/suggestions made by the Town Attorney when reviewed last year. The Board will work on this Zoning Ordinance review soon, perhaps an August meeting depending on case load. Mrs. Sears noted that the last date to get anything to the Town Attorney should be sooner than last year’s first week in December. She suggested before Thanksgiving. The Board will also review the next chapter in the Master Plan; Natural Resources in August.
Ms. Mooney suggested Mrs. Sears create a spreadsheet of items and appointments the Board is responsible for reviewing. It was determined that a five year spread should be used.
MOTION by Mr. Anderson to adjourn at 8:10pm
SECOND by Mr. Morin
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
Respectfully Submitted,
Lisa L. Sears,
Land Use Clerk
These minutes are subject to approval at a regularly scheduled Planning Board meeting at which time the above minutes are corrected or accepted.
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