NOTTINGHAM PLANNING BOARD
March 16, 2011
PUBLIC SESSION
Approved & Amended
Type of Meeting: Regularly scheduled meeting
Method of Notification: Posted at the Nottingham Municipal Building & Nottingham Post Office
Meeting Location: Nottingham Municipal Building
PB Members Present: Arthur Stockus, Chair; Rick Bacon, Secretary; Susan Mooney, Gary Anderson, Selectmen’s Rep, Robert “Buzz” Davies, Alternate Member, Traci Chauvey, Alt. Member
PB Members Absent: Peter Gylfphe, Vice Chair; Cheryl Smith, Alt. Member
Others Present: Lisa Sears, Land Use Clerk, John Morin
Chair Stockus called the meeting to order at approximately 7:08 pm, Mr. Davies was seated for the open seat.
Election of Officers
MOTION by Mr. Bacon to nominate Arthur Stockus as Chair
SECOND by Ms. Mooney
VOTE 4-Aye. 0- Opposed 1- Abstained MOTION PASSED
MOTION by Mr. Bacon to nominate Susan Mooney as Vice Chair
SECOND by Mr. Anderson
After discussing the various duties of the Vice Chair and Secretary It was determined that Ms. Mooney could better serve as the Secretary.
Mr. Anderson withdrew his second, Mr. Bacon withdrew his motion
MOTION by Ms. Mooney to nominate Mr. Bacon as Vice Chair
SECOND by Mr. Davies
VOTE 5-Aye. 0- Opposed 0- Abstained MOTION PASSED
MOTION by Mr. Davies to nominate Susan Mooney as Secretary
SECOND by Mr. Bacon
VOTE 5-Aye. 0- Opposed 0- Abstained MOTION PASSED
Discussion was on if Ms. Chauvey’s appointment had expired.
MOTION by Mr. Anderson to reappoint Traci Chauvey for a three year term as an Alternate
SECOND by Ms. Mooney
VOTE 5-Aye. 0- Opposed 0- Abstained MOTION PASSED
Ms. Chauvey briefly left the meeting to look up her expiration date. She returned noting that she expires on March 25th of this year so she was able to be seated tonight. She was seated for an open seat.
Mr. Morin introduced himself and gave a brief history of his experience serving the Town. Mr. Morin has served on the Zoning Board of Adjustment for 6 years of which 5 were as Vice Chair. The Board members gave Mr. Morin a brief overview of the time commitment involved in being on the Planning Board.
Discussion was on the election results and who else may have received votes. The Board concluded that they would like to consult the Town Clerk to make sure the proper process is followed. Mrs. Sears will follow up with her. The Board did note that they could appoint Mr. Morin as an Alternate in the interim.
MOTION by Mr. Bacon to nominate John Morin for a three year term as an Alternate
SECOND by Ms. Mooney
VOTE 5-Aye. 0- Opposed 0- Abstained MOTION PASSED
Mr. Morin will go to the Town Clerk to get sworn in. Mrs. Sears will get Mr. Morin his member materials.
Meeting Schedule/To-Do List
Mrs. Sears provided the Board with a copy of last year’s to do list for the Board to review for the coming year. The Board briefly discussed the major items on the list including the need to hold public hearings for the newly passed Impact Fee Ordinance, the continued work needed on the Zoning Ordinance and Subdivision Regulations. Ms. Mooney added a Cell Tower Ordinance to the list. Mrs. Sears stated that she would like to add to the Board’s list some kind of conditional approval process or form.
The Board agreed that each member will review and number their priorities on the list so that this can be discussed at a later meeting.
During the discussion on the need to hold public hearings for the fee schedules/methodologies for Impact Fee Ordinance there was questions as to if and when this ordinance and the fees can be charged. Ms. Chauvey noted that she will get clarification from Mr. Mayberry and let the Board know. Ms. Chauvey asked Mrs. Sears to compile a list of approved subdivisions for the previous 4 years from this year’s town meeting date.
Open Positions with Strafford Regional Planning Commission
The Board reviewed the open seats but at this time no members were able to fill those seats.
Bylaws
Chair Stockus noted that not all members were in attendance last week when they were signed and adopted, so he asked if any further discussion was needed. He asked Mrs. Sears to add the expiration dates for the members that signed them. Ms. Mooney noted that she proofed and confirmed that the last edits were made.
Ms. Chauvey asked if Board would be reviewing them again with the new members present because they state that members must review and sign every year. The Board agreed to review them again when new members are seated.
Zoning Board of Adjustment (ZBA) recent decision
Mr. Anderson noted that the Board of Selectmen have voted to request a rehearing in front of the ZBA for the Leib case.
Possible Joint Meeting with Conservation Commission (CC)
Ms. Chauvey suggested that the CC come before the Board to give an update on the various projects they have underway. The Board agreed and set a workshop with a possible date of April 30th .
Recent Passage of Proposed Ordinances
Mrs. Chauvey both thanked and congratulated the Board on the passage of both warrant articles.
MOTION by Ms. Mooney to adjourn at 8:01pm
SECOND by Ms. Chauvey
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
Respectfully Submitted,
Lisa L. Sears
Land Use Clerk
These minutes are subject to approval at a regularly scheduled Planning Board meeting at which time the above minutes are corrected or accepted.
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