NOTTINGHAM PLANNING BOARD
March 9, 2011
PUBLIC SESSION
Approved & Amended
Type of Meeting: Regularly scheduled meeting
Method of Notification: Posted at the Nottingham Municipal Building & Nottingham Post Office
Meeting Location: Nottingham Municipal Building
PB Members Present: Arthur Stockus, Chair; Rick Bacon, Secretary; Susan Mooney, Gary Anderson, Selectmen’s Rep, Robert “Buzz” Davies, Alternate Member, Cheryl Smith, Alt. Member(not seated)
PB Members Absent: Peter Gylfphe, Vice Chair; Traci Chauvey, Alt. Member
Others Present: Paul Colby. Code Administrator/Building Inspector, Scott Cole, Beals Associates, Joseph Falzone, Paula True, Patty O’Brien, Scott Gove, Dave Smith, Henry Smith, Amy Snider
Chair Stockus called the meeting to order at approximately 7:05 pm, introductions were made. Mr. Davies was seated for Mr. Canney. Ms. Smith participated but was not seated. This meeting was broadcast on Cable Channel 22. The Board tabled the minutes until after the public meeting. Chair Stockus read the first case.
Public Hearing(s)/Meeting(s)
Case #P11-02-SUB-An application from Harbor Street Limited Partnership for a 22-lot open space development subdivision (acceptance, compliance review, and final approval). The properties in question are located on Ledge Farm Road and identified as Tax Map 58 Lot 4 and Tax Map 58 Lot 6-2A owners of record: Harbor Street Limited Partnership and Winthrop R. True respectively.
Mr. Cole, Senior Project Manager for Beals Associates reviewed the proposal for the 21 lot subdivision. He recalled the results of the Design Review held before this Board on November 10, 2010, noting that the informal poll of members and abutters favored the open space plan presented. He also briefly reviewed the results of the November 13, 2010 site walk held with members of the Planning Board and Conservation Commission and the design team. He stated that the results of the site walk were to protect hardwoods, keep/develop trails for (passive) recreation.
Mr. Cole reviewed the plans noting the lot sizes, the size of the open space and each proposed well and septic system locations and their setbacks. He noted the open space is larger than required (40.8 acres vs. 34 acre minimum), has the required buffers and connects to the Dunbarton Estates’ Open Space.
Mr. Cole discussed their request for two waivers for the project. One waiver is to allow for a cul-de-sac (Section V.B.2.L) and the second waiver is a request for reduced road width (Section VIII, Enclosure 4). Mr. Cole asked the Board if they had any questions on the proposed layout and if they would approve the waiver requests tonight since they are a critical part of the project.
Chair Stockus noted that tonight’s meeting was to determine the application’s completeness and that they wouldn’t be voting on the waiver requests tonight.
Mr. Cole answered detail questions road area, frontage amounts on Ledge Farm Road, drainage easements and road lengths of the plan vs. the conventional plan. It was noted that the plan shows the road with a 50’ right of way but that the applicant is requesting to make the road only 20’ wide rather than the 24’ standard.
Mr. Colby noted that he has done a completeness review and the application appears to be complete.
Mr. Anderson asked about cul-de-sac design and turn radius in regards to fire apparatus. Mr. Cole and Mr. Colby confirmed that the diameter will comply with standard diameter and turn radii that fit the town’s fire equipment.
MOTION by Mr. Anderson to accept the application as complete for presentation for Rocky Hill Residential Development (Case PB011-02-SUB).
SECOND by Mr. Davies
VOTE 4-Aye. 0- Opposed 0- Abstained MOTION PASSED
MOTION by Ms. Mooney to forward copies of the plans to Nottingham Fire Department and the Road Agent for review and approvals.
SECOND by Mr. Anderson
VOTE 4-Aye. 0- Opposed 0- Abstained MOTION PASSED
MOTION by Ms. Mooney to continue the case (P11-02-Sub) to March 23, 2011 at 7:00pm.
SECOND by Mr. Davies
It was noted that the Planning Board requested all comments from the Fire Dept. and Road Agent returned by March 21st before the next meeting. Mr. Colby noted that he will not be here to do the Compliance review for this project and suggested that Rockingham County Conservation (RCCD) do this review and the Design (engineering) Review as well.
VOTE 4-Aye. 0- Opposed 0- Abstained MOTION PASSED
MOTION by Mr. Anderson to get estimates from RCCD for a compliance and engineering review.
SECOND by Mr. Davies
VOTE 4-Aye. 0- Opposed 0- Abstained MOTION PASSED
Beals Associates will send a copy of the plans to RCCD. Mr. Cole thanked the Board.
Approval of Minutes
February 23, 2011
Line 20 add position after vacant
Line 47 change grammatical changes to grammar
Line 65 add for work on the Master Plan after invoice
MOTION by Ms. Mooney to approve the amended minutes for February 23, 2011.
SECOND by Mr. Anderson
VOTE 4-Aye. 0- Opposed 2- Abstained MOTION PASSED
Point of Order: Mr. Anderson left the room for approximately 2 minutes during the Rules of Procedure/Bylaws discussion.
Review of Bylaws/Rules of Procedure-Merger
The Board discussed the previous discussion on the election of officers being chosen from elected members vs appointed members and alternate members. They noted that all members are sworn in.
Mr. Davies noted that he preferred that officers be elected members and should not be alternate members unless there is no alternative. Chair Stockus noted that alternates are approved by members and can be considered more of a selected choice.
Ms. Mooney noted that ideally if there was a fully elected Board requiring that all officers come from elected members but that was not always the case. The Board appealed to the cable viewing audience that more volunteers (members and alternates) were needed and welcomed.
Mr. Anderson stated he was fine with the current wording of the bylaws on the election of officers.
MOTION by Ms. Mooney to keep the language of Article III Section 1 in the By-Laws and Rules of Procedure for the Transaction of Business document as is.
SECOND by Mr. Anderson
VOTE 3-Aye. 0- Opposed 1- Abstained MOTION PASSED
It was noted that there is a special meeting next week for new members as noted in Article IV Section 1.
Chair Stockus added that Article XI Section 2 needed to add the RSA number 676:4, I(d). in both places and also add the correct RSA (91-A:4) to Section 5 of the same Article.
MOTION by Mr. Anderson to accept the Planning Board’s By-Laws and Rules of Procedure for the Transaction of Business as amended.
SECOND by Ms. Mooney
VOTE 4-Aye. 0- Opposed 0- Abstained MOTION PASSED
The Board signed the original document.
Other Business
Mr. Colby informed the Board that he sent a letter to the owners of Tax Map 19 Lot 1 ( Priest Road & Freeman Hall Road) because he had received a State subdivision approval for the property but the owners have yet to submit to the Planning Board for the subdivision. Mr. Colby noted he was aware that the owners were working with the Conservation Commission but that the only response was from one of the owners requesting that all correspondence be directed to her.
Zoning Board of Adjustment (ZBA) recent decision
Mr. Colby noted he was not present at the March 1, 2011 ZBA meeting but he noted that the Board of Selectmen will be meeting to decide if they are going to appeal the decision at their March 10, 2011 meeting. Chair Stockus gave a brief outline of the decision and noted that Mrs. Sears had sent copies of the ZBA’s Draft minutes to this Board.
MOTION by Ms. Mooney to adjourn at 8:01pm
SECOND by Mr. Davies
VOTE 4-Aye. 0- Opposed 0- Abstained MOTION PASSED
Respectfully Submitted from notes and tapes provided,
Lisa L. Sears
Land Use Clerk
These minutes are subject to approval at a regularly scheduled Planning Board meeting at which time the above minutes are corrected or accepted.
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