NOTTINGHAM PLANNING BOARD
February 9, 2011
PUBLIC SESSION
Approved & Amended
Type of Meeting: Regularly scheduled meeting
Method of Notification: Posted at the Nottingham Municipal Building & Nottingham Post Office
Meeting Location: Nottingham Municipal Building
PB Members Present: Arthur Stockus, Chair; Peter Gylfphe, Vice Chair; Susan Mooney, Gary Anderson, Selectmen’s Rep, Robert “Buzz” Davies, Alternate Member,
PB Members Absent: Rick Bacon, Secretary; Scott Canney, Cheryl Smith, Alt. Member, Traci Chauvey, Alt. Member,
Others Present: Lisa Sears, Land Use Clerk, Paul Colby, Code Administrator/Building Inspector, Nelson E. Sherman Jr., Joseph Coronati, Jeff & Marilyn Cole
Chair Stockus called the meeting to order at approximately 7:00 pm, introductions were made. Mr. Davies was seated for Mr. Canney. The review of the minutes was moved until the end of the meeting.
Public Meetings/Hearings
Chair Stockus opened the public hearing for:
Case # P11-01- LLA: Lot Line Adjustment Application - design review, acceptance and final approval from Nelson & Judith Sherman/Sherman Intervivos Family Trust for a lot line adjustment between Lots 8/ 10 on Nottingham Tax Map 69. The subject property is owned by applicants and is located on 220 R Raymond Road.
Mr. Gylfphe discussed his site visit noting that the bounds have not been set as it states on the plan. He also noted that there is a letter from McEneaney Survey Associates, Inc. (dated January 14, 2011) stating that the monuments will be set in spring once ground conditions have improved, followed by a letter certifying its completion. Ms. Sears asked Mr. Colby if a completeness or compliance review was done for this case as requested via email. Mr. Colby stated that he had not done one but that it meets all the town requirements for a lot line adjustment.
The Board reviewed the plans and discussed briefly. Chair Stockus called for questions from the Board. There was none. No abutters were present.
MOTION by Mr. Gylfphe to approve this application for a lot line adjustment for case P11-01-LLA for Sherman Intervivos Family Trust with the condition that bounds are set by May 1, 2011.
SECOND by Mr. Anderson
VOTE 4-Aye. 0- Opposed 1- Abstained MOTION PASSED
The Board signed copies of the plans and mylar. Mr. Sherman thanked the Board.
Chair Stockus called the next case. Mr. Davies recused himself at 7:17pm, and stepped down from the Board to sit in the audience.
Case # P10-04- SIT: (continued) JC Builders: Jeff & Marilyn Cole( former owners: Roger & Charlene Hemeon)– 104 Old Turnpike Road – Map 4 Lot 10 & 14 – Application for a site plan review (compliance review and final approval) for Multi-family development with four duplexes and one single family condominium.
Mr. Coronati updated the Board with the latest on the engineering review process. Mr. Coronati reviewed, with the Board, in detail, the second letter with findings from Edwin Minnick from Rockingham County Conservation District (RCCD) dated January 31, 2011. Issues noted were:
- Amount of traffic during construction and the estimated amount of time to take to complete the driveway/roadway. The Board made no changes or suggestions on this issue.
- RCCD’s suggestions for drainage and slope/grade conditions, plan corrections (drafting details), etc., that Mr. Coronati agreed to statisfy.
- Driveway/roadway maintenance – Mr. Coronati agreed that the maintenance of this will be that of the Home Owners’ Association (privately owned) and not the responsibility of the Town. A note on the plan reflecting such will be added.
- Mr. Coronati is still working with the Department of Transportation (DOT) for the Driveway permit.
- Mr. Coronati agreed that after conditional approval and before final approval and the recording of the plan the lots will be merged and that will also be noted on the plan.
Chair Stockus asked Mr. Colby to discuss his previous completeness review. He noted that all of his suggestions from his review (memo dated January 11, 2011), were completed and that he recommends approval. Outstanding permits were discussed. Mr. Coronati noted that only the DOT permit is still outstanding. Ms. Mooney confirmed that the drainage for the driveway on Unit #9 flooding the unit. Mr. Coronati explained and confirmed that it wouldn’t be an issue.
There was a brief discussion of ownership of the property. Mrs. Sears noted that the ownership had changed in the middle of the application process but that she tried to keep the old name on the notices so that the public could still follow the case. The applicants have not changed they are still Jeff & Marilyn Cole. The timing of the voluntary lot merger was discussed.
MOTION by Ms. Mooney to accept this application (P10-04-SIT) as complete, pending receipt of the driveway permit.
SECOND by Mr. Gylfphe
VOTE 4-Aye. 0- Opposed 0- Abstained MOTION PASSED
MOTION by Ms. Mooney to pay the invoice for $440.00 from RCCD, out of the applicant’s escrow account for the second engineering review.
SECOND by Mr. Gylfphe
VOTE 4-Aye. 0- Opposed 0- Abstained MOTION PASSED
Chair Stockus called for further discussion. Mr. Colby recommended approval with conditions including receiving DOT permit. The Board had no further discussion.
MOTION by Mr. Anderson to grant conditional approval for Case P10-04-SIT for Map 4 Lot 10 & 14, with the following conditions:
-receipt of the DOT permit
-Driveway/roadway privately owned and HOA maintenance noted on the plan.
-the plan will note the voluntary merger of the two lots.
-Mr. Coronati will make all the changes noted in the letter from RCCD (dated Jan. 31, 2011).
SECOND by Ms. Mooney
Chair Stockus called for discussion: Mr. Davies asked about the well and septic locations on the plans for Unit #9, the existing structure. Mr. Colby referenced their location on Sheet 4 of the plans. There was no further discussion or abutters present.
VOTE 4-Aye. 0- Opposed 0- Abstained MOTION PASSED
Mr. Colby will review the plans and make a recommendation for which sheets should be recorded and notify Mr. Coronati and Mrs. Sears so arrangements can be made to record the mylar once conditions have been met. The Board will not sign the mylar until all the conditions are met. There was discussion on a time limit but it was noted that there is one in the regulations, probably for one year. Mrs. Sears has five days to post and send a Notice of Decision.
Point of Order: Mr. Davies returned to the Board at 7:55pm.
Approval of Minutes
January 26, 2011
Line 31 put every in italic
Line 40 change be to generate
Line 54 insert Nottingham after other, delete in Town
Line 55 change to to of
Line 56 change cast to cost
Line 60 change things to the regulations
Line 72-3 change impact fee ordinance to Zoning Ordinance
Line 82 change effected to affected
Line 88 change research of what to background, change is to information on
Line 146 correct amount of Aye votes are 4 not 5
MOTION by Mr. Gylfphe to approve the amended minutes for January 26, 2011.
SECOND by Ms. Mooney
VOTE 3-Aye. 0- Opposed 2- Abstained MOTION PASSED
Mr. Colby had no legislative updates but did note he would be taking a medical leave as of March 21st for about six weeks.
Chair Stockus noted there were 2 open seats on the Board and if the Board members know anyone interested they should speak with them.
The Board agreed to review the voluntary lot merger form at their next meeting. They will also review the Bylaws and Rules of Procedure merger that Mr. Dean and Ms. Chauvey had started over the summer. Chair Stockus noted he has worked on the latest revision and will send out via email for the Boards’ review before then.
It was noted that, according to the Bylaws, there is a special meeting in March reserved for new member orientation and if a case comes in that falls on that day, then it will have to be scheduled for a later date.
MOTION by Mr. Gylfphe to adjourn at 8:06pm
SECOND by Mr. Anderson
VOTE 5-Aye. 0- Opposed 0- Abstained MOTION PASSED
Respectfully Submitted,
Lisa L. Sears
Land Use Clerk
These minutes are subject to approval at a regularly scheduled Planning Board meeting at which time the above minutes are corrected or accepted.
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