NOTTINGHAM PLANNING BOARD
October 6, 2010
PUBLIC SESSION
Approved & Amended
Type of Meeting: Regularly scheduled meeting
Method of Notification: Posted at the Nottingham Municipal Building & Nottingham Post Office
Meeting Location: Nottingham Municipal Building
PB Members Present: Arthur Stockus, Chair; Peter Gylfphe, Vice Chair; Rick Bacon, Secretary; Gary Anderson, Selectmen’s Rep; Robert “Buzz” Davies, Alternate Member; Cheryl Smith, Alt. Member
PB Members Absent: Scott Canney; Traci Chauvey, Alt. Member, Susan Mooney;
Others Present: Lisa Sears; Land Use Clerk, Paul Colby, Building Inspector & Code Administrator
Chair Stockus called the meeting to order at approximately 7:06 pm. Mr. Davies was seated for Mr. Canney. Ms. Smith was seated for Ms. Mooney
Review of Minutes
September 22, 2010
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MOTION by Mr. Anderson to accept the minutes of September 22, 2010 as amended.
SECOND by Mr. Gylfphe
VOTE 4-Aye. 0- Opposed 2- Abstained MOTION PASSED
September 29, 2010
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MOTION by Mr. Bacon to accept the minutes of September 29, 2010 as amended.
SECOND by Mr. Gylfphe
VOTE 5-Aye. 0- Opposed 1- Abstained MOTION PASSED
Reorganization of the Subdivision Regulations-Review with Paul Colby
& Rick Bacon
Mr. Bacon reviewed the changes/corrections that he and Mr. Colby had made in great detail. Most of the changes were to update terms or names of agencies involved
(The working document is available in the Planning Office).
Mr. Bacon noted that the definitions section will change upon completion of the Zoning Ordinances that the Board is working on with Mr. Mettee. Mr. Bacon noted that those will be added in the near future to make this document consistent with the Zoning Ordinances.
The Board briefly touched on the issue of whether or not to require that an applicant go through a Preliminary Conceptual Review first. There were no final decisions made on this issue.
There were minor formatting issues in the Open Space Development/ Preliminary Review section of the document that Mr. Bacon acknowledged. Mrs. Sears and Ms. Smith suggested using a bold font for this section.
The Board discussed in great detail the application completeness review processes and the Application Compliance Review Process. The Board members will work on how they would like to word the escrow requirement in Section 4.f. and everyone agreed to clean up the wording for page 10- section 3.g.1 and 2. The Board also discussed and decided to allow for a 90 day time frame under Final Approval Submission Procedure (page 11 section 6).
In the Erosion and Sediment Control Plan requirements the Board changed the cumulative disturbed area from 20,000 to 50,000. They also changed three buildings to two buildings in the same section. (Page 19-11.a)
Under Section VI the Board discussed changing the name of this heading and adding when the Board would like to see these requirements completed by the applicant (Page 28). Mr. Colby will work on wording for this concept that will include a time frame or a person accountable for submitting an “as built” plan before the bond can be released. They also agreed that there is wording in these regulations that requires all outstanding fees/bills must be paid in full before final approval.
Mrs. Sears reviewed a list of items that also need to be included in this document; The Flood info that came in 2009 from Chris Northrop from OEP, the Sample Workforce Housing covenant completed earlier this year with Mr. Mettee, The WFH Guidance Document completed earlier this year with Mr. Mettee, A new Checklist as Part B of the Application (coming from Mr. Bacon and Mr. Colby). No date was set for the next review of this document.
Review of Invoice(s)
The Board discussed and reviewed the invoices from Mettee Planning Consultants and BCM Planning, LLC.
MOTION by Mr. Bacon to pay the invoice dated September 30, 2010 for BCM Planning, LLC for $500.
SECOND by Mr. Anderson
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
MOTION by Ms. Smith to pay the invoice dated September 30, 2010 for Mettee Planning Consultants for $2,750.00.
SECOND by Mr. Davies
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
Future Petition Warrant Article for a Wetlands Ordinance
Chair Stockus explained that the Board is being asked to review this proposed ordinance. He noted this is the same ordinance that was brought to the Board in January 2010 and was turned down due to serious concerns because it conflicted with existing ordinances. Chair Stockus noted this is the same document; word for word.
The Board discussed and decided that they didn’t have the money in the budget (for professional planning advice or legal review) or time to give this issue the proper attention with all the other items the Board is already working on.
Mr. Gylfphe noted that he has serious concerns with some of the septic requirements and the setting of fees that the Planning Board can not do legally. Chair Stockus will contact the supporters of this proposed ordinance and let them know that the Board could not assist them at this time.
MOTION by Mr. Gylfphe to adjourn at 9:22pm
SECOND by Ms. Smith
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
Respectfully Submitted,
Lisa L. Sears
Land Use Clerk
These minutes are subject to approval at a regularly scheduled Planning Board meeting at which time the above minutes are corrected or accepted.
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