NOTTINGHAM PLANNING BOARD
September 15, 2010
PUBLIC SESSION
Approved & Amended
Type of Meeting: Workshop meeting
Method of Notification: Posted at the Nottingham Municipal Building & Nottingham Post Office
Meeting Location: Nottingham Municipal Building
PB Members Present: Arthur Stockus, Chair; Rick Bacon, Secretary; Gary Anderson, Selectmen’s Rep; Robert “Buzz” Davies, Alternate Member, Traci Chauvey, Alt. Member, Cheryl Smith, Alt. Member
PB Members Absent: Susan Mooney; Peter Gylfphe, Scott Canney;
Others Present: Lisa Sears; Land Use Clerk, Paul Colby, Building Inspector & Code Administrator
Chair Stockus called the meeting to order at approximately 7:08 pm. Mr. Davies was seated for Mr. Canney. Ms. Smith was seated for Ms. Mooney. Ms. Chauvey arrived at 7:18pm and was seated for the open seat.
Review of Minutes
September 8, 2010
Line 97 the correct Vote is: 3-Aye 4-Opposed 0 Abstained MOTION FAILED
Line 102 sited to cited
Line 154 track to tract and boarders to borders
MOTION by Mr. Davies to approve the amended minutes for September 8, 2010.
SECOND by Mr. Bacon
VOTE 3-Aye. 0- Opposed 1- Abstained MOTION PASSED
Proposed Subdivision Regulations Amendments for Open Space Development
Chair Stockus asked Mrs. Sears to ask Mr. Mettee if he has the current Subdivision Regulations. Mrs. Sears stated that she had already confirmed that he does have the current one. The Board reviewed pages 2 and 3, deciding what requirements for the Open Space Development (OSD) to keep under Preliminary Conceptual Consultation (PCC) and which to move to the Design Review (DR). There was discussion again on what you can and can’t be asked for in a PCC and DR, how detailed the discussion can get in a PCC and notification of abutters and the related RSAs.
MOTION by Mr. Bacon to move the items that are not duplicates from section 2 of the PCC (page 2) to the DR section.
Mrs. Sears asked the Board for specifics to the Motion, noting she understood that the Board had wanted to review this in detail as their “homework” from last week. She noted she could make the changes but since the wording was not exact did the Board want to review each item to ensure their proper meaning. Point of Order: Motion died there was no second. The Board then made wording changes and combined sections in great detail. (Copies of the working documents are available in the Planning Office)
There was detailed discussion about where in the existing Subdivision Regulations the proposed sections went. They later decided that the proposed document had been edited to their liking; the next step was to see the changes in the final Subdivision Regulations document that Mr. Bacon and Mr. Colby are working on. Mrs. Sears will make tonight’s edits and then give to Mr. Bacon and Mr. Colby.
Again, the Board discussed how to require details of a project in a PCC and not end up in a discussion about specifics of a proposed project without abutters present. Which again led to the discussion about making PCC or DR’s a requirement. The Board discussed a recent opinion from Dave Connell from NH Local Government Center on if the Board can require this or do they have to go before the voters with an ordinance for this. The wording of Mr. Connell’s opinion wasn’t clear to all members so they asked for a second opinion.
MOTION by Mr. Bacon to ask Mike Donovan or another Land Use Attorney: How the PB can go about requiring Preliminary Review(s) in the Site Plan Regulations (SPR) and Subdivision Regulations (SR). The Board would like the give the Attorney a copy of LGC’s Opinion and the first page of the SR and SPR.
SECOND by Ms. Chauvey
VOTE 5-Aye. 0- Opposed 0- Abstained MOTION PASSED
The Board continued to make minor wording edits to the rest of the working document. Mrs. Sears will make the edits and give to Mr. Colby and Mr. Bacon for an early October workshop.
2011 Budget Review
Ms. Chauvey asked the Board to consider putting into the 2011 budget the cost of having additional Impact fee methodologies done for the Police Department and the Highway Departments. She noted that they are in the process or have completed them for the School, Fire Department and Recreation.
Chair Stockus noted that the Impact Fee line item is incorrect. Ms. Chauvey noted that the unused money from the Impact Fee Study was encumbered. Ms. Chauvey will ask Ms. Carlson for clarification on this line item.
The Board briefly reviewed the current budget but during discussions noted that they needed more information. Mrs. Sears will ask Mrs. Carlson for more detailed printouts of expenses and revenues from 2008, 2009 and 2010 to date to aid the Board in preparing the 2011 budget.
Mr. Colby and the Board discussed the number of upcoming projects/lots for this year, and briefly the logging “intent to cut” permit process. Ms. Chauvey will get estimates for the additional methodologies from Mr. Mayberry; Planning Consultant hopefully by next week. 2011 Budgets are due on Oct. 1st.
LGC Law Lecture Series/October Meeting Schedule
The Board discussed who was attending the yearly conferences. Mr. Colby passed out information on another OEP conference similar to the one most members attended in the spring. The Board noted that there is about $260-280 left in the training budget. They also reviewed their meeting schedule for the rest of the year. Mrs. Sears will post an updated version.
Ms. Chauvey noted that the Planning Board would need to hold public education meetings and the public hearings for the impact fees ordinance.
2011 Proposed Warrant Article(s)
The Board briefly discussed what is likely to be going before the voters in March from the Planning Board and others.
Other Business
Chair Stockus asked if Concrete Products of Londonderry had sent the copy of the State Permit requested by the PB as a condition to their approval. Mrs. Sears noted that they had not. The Board discussed possible action. The Board asked Mrs. Sears to send a certified letter after 60 days from approval date asking for compliance. Mr. Colby noted the enforcement of this issue comes with the Department of Revenue Administration. The Board also noted if he does start work out there without meeting the conditions, then it would come under Mr. Colby’s jurisdiction as the Code Administrator.
Nottingham Day Handout
The Board approved the handout for the Planning Board booth at Nottingham Day.
MOTION by Ms. Smith to adjourn at 9:08pm
SECOND by Ms. Chauvey
VOTE 5-Aye. 0- Opposed 0- Abstained MOTION PASSED
Respectfully Submitted,
Lisa L. Sears
Land Use Clerk
These minutes are subject to approval at a regularly scheduled Planning Board meeting at which time the above minutes are corrected or accepted.
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