NOTTINGHAM PLANNING BOARD
July 28, 2010
PUBLIC SESSION
Approved & Amended
Type of Meeting: Regularly scheduled meeting
Method of Notification: Posted at the Nottingham Municipal Building & Nottingham Post Office
Meeting Location: Nottingham Municipal Building
PB Members Present: Arthur Stockus, Chair; Rick Bacon, Secretary; Gary Anderson, Selectmen’s Rep; Susan Mooney; Peter Gylfphe, Robert “Buzz” Davies, Alternate Member
PB Members Absent: Bill Dean, Vice Chair; Scott Canney; Cheryl Smith, Alt. Member, Traci Chauvey, Alt. Member
Others Present: Lisa Sears, Land Use Clerk; Joseph Coronati, Jones & Beach Engineering; Thomas Sweeney, Donald Belletete, Greg Stratus, Concrete Products of Londonderry, Paul Colby; Building Inspector & Code Administrator
Chair Stockus called the meeting to order at approximately 7:03 pm. This meeting was televised on cable access Channel 22. Mr. Davies was seated for Mr. Canney. The Board held off on the review of the minutes until after the public hearings. Chair Stockus opened the first public hearing:
Case # P07-08-SUB: (continued) Little River Realty Trust, Lucille Howard, Trustee – Stage Road – Map 17 Lot 25 – Application for a 6- lot Subdivision (acceptance, compliance review, and final approval)
Case # P07-09-SUB: (continued) Leonard Giles Revocable Trust, Leonard Giles, Trustee – Gebig Road – Map 17 Lot 31 – Application for a 23- lot Subdivision (acceptance, compliance review, and final approval)
Mr. Coronati presented handouts to the Board that they had requested at the last meeting: Home Owners Bylaws (draft), Protective Covenant (draft), Memo from Mark West, West Environmental (dated July 28, 2010). The Board decided that they needed time to review the bylaws and covenant before commenting on them. Mr. Coronati gave an overview of the project to date including the overview of Mr. West’s memo preliminary findings on the Wildlife Study Report.
Mr. Coronati noted that the Giles side still doesn’t have the State Subdivision approval or Wetlands Permit. He explained that Mr. West found that 2 of the retention ponds were too close to a large vernal pool and would need to be relocated. It was noted that Mr. West’s Wildlife Study Report was due in the next week or two.
Mr. Coronati expressed concern of the progress of this project. Chair Stockus noted that it was not the Board holding this project up. Mr. Bacon asked if the outstanding Wetlands permit on the Giles half had been approved yet. Mr. Coronati stated that they are still waiting on it and has been told by Amy Clark (NHDES AoT) that the Wildlife Study change will just be a quick revision and shouldn’t take much longer.
The estimates for Rockingham County Conservation District (RCCD) review was briefly discussed and confirmed that the Board does want to proceed with this engineering review but can not do so until the cost of that review has been put into an escrow account with the Town. Mr. Coronati again advocated that they were not necessary but the Board didn’t agree. They confirmed the date of the most recent estimate from RCCD is June 15, 2010. It was noted the latest set of plans is June 28th but these will be revised again as a result of the Wildlife Study. Mr. Coronati agreed that he Town and RCCD will need a new set of plans.
Ms. Mooney gave a brief overview of the meeting held with the Conservation Commission for this project. Mr. Coronati had requested a 90 day extension in light of the changes requested after the Wildlife Study. Mr. Coronati later noted that he didn’t think he would need all that time.
Members of the Board did a recap of what issues are still outstanding:
Wetlands Permit (Giles), State Subdivision Approval (Giles), Engineering Review by RCCD for Both Subdivision including setting up the escrow account for this review, time to review the two documents received tonight. Mr. Anderson noted that the Board of Selectmen (BOS) would also like to review them as well. Mr. Coronati will send PDF files to Mrs. Sears to forward to the BOS. Chair Stockus called for public input.
Mr. Sweeney raised concern in regards to the driveway permit for the Rte. 152 area. He asked if the Nottingham Police Department had reviewed this intersection. He explained that the area has had a history of speeding and he didn’t believe that the Department of Transportation (DOT) requirement for adding a deceleration lane was enough. He also informed the Board that they didn’t have to just accept the DOT findings if they didn’t agree with them. He also urged the BOS to take a look at this issue as well.
Mr. Coronati explained that the DOT had reviewed this intersection in July of 2009 and had no changes to the plan. Mr. Bacon noted that there was a DOT improvement plan for the whole area but was canceled due to lack of funding.
MOTION by Mr. Gylfphe to continue this public hearing on August 25, 2010 at 7:15pm.
SECOND by Ms. Mooney
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
Point of Order: Later in the meeting, the Board wanted to discuss the set up and approval of the escrow account for Howard/Giles at a future workshop but Mrs. Sears reminded them that the hearing was closed and she believes it has to be done in the public hearing. Chair Stockus asked Mrs. Sears to confirm that or see if the escrow account could be done at a workshop or just as part of everyday office procedure.
Chair Stockus called the next case:
Case # P10-03- SIT: Concrete Products of Londonderry – Smoke St – Map 11 Lot 3 – Application for a site plan review (acceptance, compliance review, and final approval) for Commercial Soil Stripping.
Mr. Stratus gave the Board a brief history of this property:
- Has not taken any materials out of the site for approximately 5 years.
- He has added the “No Trespassing” signage requested by the ZBA.
- He is still in Phase One of the plan.
- He only uses what he takes out of the pit for his company on Rte 4 that manufactures concrete products.
- He has a current Bond for $15,000 with the Town (Reviewed Annually)
- The estimate of 100,000 yards of material in the whole project but he as only removed about 2-4,000 yards so far.
- He updates his permit yearly with NH DES Alteration of Terrain.
He explained that the property has been a gravel pit since 1986 and that he had a Soil Stripping Permit that he had accidently let expire and he was trying to reinstate it. He noted that he has already been approved by the Nottingham Zoning Board of Adjustments (ZBA) and the copy of the Notice of Decision with conditions was read later in the meeting. The Board agreed that the Plan submitted was adequate and the existing $15,000 Bond was sufficient.
MOTION by Mr. Bacon to accept the Application for Case P10-03-Sit.
SECOND by Mr. Gylfphe
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
Mr. Stratus will provide a copy of his State permit to Mrs. Sears.
MOTION by Mr. Bacon to approve the Application for Case P10-03-Sit with the condition that they be current on all State permits and all of the June 1, 2010 ZBA Notice of Decision conditions are met.
SECOND by Mr. Gylfphe
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
Review of Minutes
June 23, 2010
Line 39 change was detail to was a detailed
Line 45 add both subdivisions after through
Line 48 insert up after is delete s on gravels, change certificate of occupancies to Certificates of Occupancy can be
Line 60 actually to actual, insert Plans after subdivision
Line 75 add the after that
Line 79 to to by
Line 80 offer to offered
Line 86 effected to affected
Line 116 add apostrophe to Davies
Line 133 change build to to be built
Line 147 add s to require
Line 176 the to then, provided to provide
Line 185 is to are
Line188 add s to relative
Line 190 add apostrophe to Giles
Line 263 they to the
Line 264 do to due
Line 274 ask to asked
MOTION by Ms. Mooney to approve the minutes of June 23, 2010.
SECOND by Mr. Anderson
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
June 14, 2010
Line 66 change some how to somehow
Line 83 delete of
Line 95 review to reviewed
Line 111 add Street to the end of the line
MOTION by Ms. Mooney to approve the minutes of June 14, 2010.
SECOND by Mr. Anderson
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
New/Old Business
Subdivision Regulations’ Checklist- Follow up
Mr. Colby announced that he and Mr. Bacon had begun the work on the new subdivision application checklist but found discrepancies between the checklist and the regulations. They also found areas of the checklist that did not apply to the Nottingham Subdivision Regulations. They offered to redo the entire Subdivision Regulation Checklist and coordinate them. They noted that they had spoken to Chair Stockus and that he urged them to keep to a tight deadline of October 2010 for the completion of the whole project. Mr. Colby and Mr. Bacon agreed to the October deadline.
Upcoming review of the Zoning Ordinances
The Board briefly touched on a time line that they are working on with Jack Mettee. Mrs. Sears had asked if the Board would like the ZBA’s input or Mr. Colby’s input. The Board agreed that at some point they would like the ZBA’s input but didn’t decide when in the process to possibly hold a joint meeting or a more informal workshop. They wanted to see the extent of the changes/recommendations from Mr. Mettee first.
Recently updated Street Map from John E. O’Donnell & Associates
The Board briefly discussed and agreed that there were many errors on this map and it could not be put to the voters as an official map. They will see about how best to get these errors corrected.
Town Newsletter
The Board agreed to let Ms. Mooney submit another article on the Board’s behalf to the Town Newsletter. They thanked Ms. Mooney for her extra effort.
Nottingham Day
Ms. Mooney asked the Board about having a Planning Board booth at Nottingham Day in September. The Board is checking schedules but agreed it may be helpful for a few members to attend and distribute information on any issue that they may want to put before the voters in March.
MOTION by Mr. Gylfphe to adjourn.
SECOND by Ms. Mooney
VOTE 6-Aye. 0- Opposed 0- Abstained MOTION PASSED
Respectfully Submitted,
Lisa L. Sears
Land Use Clerk
These minutes are subject to approval at a regularly scheduled Planning Board meeting at which time the above minutes are corrected or accepted.
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